ࡱ>  bjbjqq  eeR{m m m T Y!" K%&(&&'):)) ۬}m +,)^)++Ω"&'+222+&m '2+22 v2 h|&,0|5Y \,>yL0KyD-||Fm ȃ%)L0*62f*,*)))Ω(/)))K++++))))))))) :  Notice of Grant Opportunity CAREER AND TECHNICAL EDUCATION PARTNERSHIP Grant: ENHANCING TEACHING AND STUDENT LEADERSHIP IN THE CAREER CLUSTER OF: Science, technology, engineering, AND math (STEM) 12-AG95-G06 Christopher D. Cerf Acting Commissioner of Education Barbara Gantwerk Assistant Commissioner Division of Student Support and Field Services Marie Barry Director Office of Career and Technical Education Division of Student Support and Field Services June 2012 Application Due Date: July 30, 2012 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500  HYPERLINK "http://www.state.nj.us/education" http://www.state.nj.us/education STATE BOARD OF EDUCATION ARCELIO APONTE . Middlesex President ILAN PLAWKER . Bergen Vice President MARK W. BIEDRON ......................................................................... Hunterdon RONALD K. BUTCHER .. Gloucester CLAIRE CHAMBERLAIN .. Somerset JOSEPH FISICARO .. Burlington JACK FORNARO..... Warren EDITHE FULTON . Ocean ROBERT P. HANEY Monmouth ERNEST P. LEPORE .... Hudson ANDREW J. MULVIHILL Sussex J. PETER SIMON . Morris DOROTHY S. STRICKLAND .. Essex Chris Cerf, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See HYPERLINK "http://homeroom.state.nj.us/"http://homeroom.state.nj.us/ to access this system. Please refer to the web page for the NGO at HYPERLINK "http://www.nj.gov/education/grants/discretionary"http://www.nj.gov/education/grants/discretionary (click on available grants) for information on when the EWEG application will be online. TABLE OF CONTENTS SECTION 1: GRANT PROGRAM INFORMATIONPAGE1.1 Description of the Grant Program41.2 Eligibility to Apply 61.3 Federal Compliance Requirements (DUNS, CCR)71.4 Statutory/Regulatory Source and Funding 71.5 Dissemination of This Notice81.6 Technical Assistance81.7 Application Submission 91.8 Reporting Requirements91.9 Assessment of Statewide Program Results 111.10 Reimbursement Requests 12SECTION 2: PROJECT GUIDELINES2.1 Project Requirements132.2. Goals and Outcomes15 2.2.1 Project Update17 2.2.2 Project Description17 2.2.3 Goals, Objectives And Indicators18 2.2.4 Project Activity Plan182.3 Budget Design Considerations182.4 Budget Requirements20 2.4.1 Pilot Sites 2.4.2 Ineligible Costs20 21SECTION 3:COMPLETING THE APPLICATION3.1 General Instructions for Applying223.2 Review of Continuation Applications223.3 Application Component Checklist22APPENDIX A: APPENDIX B: APPENDIX C:Documentation of Collaboration Bi weekly Report Form Sub-grantee Budget Forms23 24 25 SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM The Career and Technical Education Partnership (CTEP) grant program is a critical initiative to galvanize positive, productive links among public education, business, industry, labor and workforce development and institutions of higher education to create opportunities for enhancing quality secondary and postsecondary career and technical education (CTE) programs in New Jersey. In response to national and state initiatives, the New Jersey Department of Education (NJDOE) has developed this grant program to create a systemic approach to engage these stakeholders in an ongoing process in order to address the following four priorities: Creation of a model Science, Technology, Engineering and Math (STEM) program of study, including curricula in a highskill, high-wage or high-demand occupation based on labor and workforce development information. CTE programs and programs of study should include challenging academic and technical content; incorporate New Jersey Core Curriculum Content Standards (NJCCCS), Common Core State Standards for English Language Arts & Literacy in History/Social Studies, Science, and Technical Subjects, and business and industry standards to prepare students for successful entry into a career or postsecondary studies. Identification and/or development of resources, tools, instructional strategies and program of study curricula utilizing project-based learning, interdisciplinary instructional strategies and global perspectives. Develop unit overview templates related to the STEM Career Cluster to assist secondary school districts and postsecondary CTE programs statewide in developing quality CTE programs and programs of study. The resources will include models for developing integrated academic and CTE courses. This will be accomplished in conjunction with the creation of a statewide Career Cluster Council, composed of the chairpersons of the Career Cluster Advisory Committees, the state CTSO advisors, and the project directors of the CTEP grants, chaired by the state Director of the Office of Career and Technical Education. Identification of instructional needs of secondary and postsecondary educators and administrators in order to provide high-quality professional development and/or technical assistance (as appropriate) relating to topics such as: integrating academic and technical skills into the curricula, and aligning secondary and postsecondary CTE curricula. Only secondary school districts with approved STEM CTE programs and programs of study may participate in these professional development or technical assistance opportunities; Administer and provide leadership for the Technology Students of America (TSA) to ensure that the student organizations co-curricular activities, competitive events and student leadership activities are aligned to the NJCCCS, Common Core State Standards for English Language Arts & Literacy in History/Social Studies, Science, and Technical Subjects, and to business and industry standards. Through this grant program, the Department of Education will address many of the state leadership requirements identified in the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV). The intent of Perkins IV is to develop more fully the academic and career and technical skills of secondary and postsecondary education students who elect to enroll in CTE programs. CTE Program of Study Perkins IV requires all states receiving funding under the Act to develop CTE Programs of Study. A CTE Program of Study consists of a coherent sequence of academic and career and technical courses offering students the opportunity to earn an industry-recognized credential or certificate at the secondary or postsecondary level, or an associate or baccalaureate degree related to the focus of the program of study. CTE Programs of Study include the following specific features, according to Perkins IV and New Jerseys Five Year State Plan for CTE: Incorporate secondary education and postsecondary education elements; Includes coherent and rigorous content, aligned with challenging academic standards, and relevant career and technical content in a coordinated, non-duplicative progression of courses that align secondary education with postsecondary education to adequately prepare students to succeed in postsecondary education; Must include the opportunity, through credit transfer agreements, for secondary education students to participate in dual or concurrent enrollment programs or other ways to acquire postsecondary education credits; and Leads to an industry-recognized credential or certificate at the secondary or postsecondary level, or an associate or baccalaureate degree. The federal Office of Vocational and Adult Education (OVAE) has developed a Program of Study Design Framework that identifies ten components that support the development and implementation of effective programs of study. Common Core State Standards The Common Core State Standards are a state-led effort coordinated by the National Governors Association Center for Best Practices (NGA Center) and the Council of Chief State School Officers (CCSSO). The standards were developed in collaboration with teachers, school administrators, and experts, to provide a clear and consistent framework to prepare our children for college and the workforce. The standards provide teachers and parents with a common understanding of what students are expected to learn. Consistent standards will provide appropriate benchmarks for all students, regardless of where they live. These standards define the knowledge and skills students should have within their K-12 education careers so that they will graduate high school able to succeed in entry-level, credit-bearing academic college courses and in workforce training programs. The standards: Are aligned with college and work expectations; Are clear, understandable and consistent; Include rigorous content and application of knowledge through high-order skills; Build upon strengths and lessons of current state standards; Are informed by other top performing countries, so that all students are prepared to succeed in our global economy and society; and Are evidence-based. New Jersey Core Curriculum Content Standards In June 2009, the New Jersey State Board of Education adopted Career and Technical Education Standards as part of the revised New Jerseys Core Curriculum Content Standards and represent the first ever State standards for Career and Technical Education. Standard 9.4, Career and Technical Education states that all students who complete a career and technical education program will acquire academic and technical skills for careers in emerging and established professions that lead to technical skill proficiency, credentials, certificates, licenses, and/or degrees. These standards are based on the knowledge and skill statements of the Sixteen Career Clusters framework. These newly adopted standards emphasize the development of skills used in real world situations in the digital age and provide opportunities for multiple measures of mastery. Interdisciplinary connections, technology integration, global perspectives, and 21st century themes are integral to this new design. Student Leadership Development - Career and Technical Student Organizations Career and Technical Student Organizations (CTSOs) are an integral part of career and technical education instructional programs. These organizations provide students with the opportunity to enhance their career, employability and leadership skills through a variety of activities, such as conferences, award programs and competitive events. Events and activities are conducted at the local, state and national levels. CTSO programs and competitive events reflect current standards and competencies for the education programs that they support. Teachers infuse the organizations activities into the instructional programs, thereby enabling students to see and immerse themselves in the real world connections to their academic studies. There are seven CTSOs recognized by the NJDOE as intra-curricular in nature and in practice. Technology Students of America (TSA) is the organization dedicated to students preparing for careers in the STEM field. TSA plays a significant role in providing opportunities for students to learn and practice leadership development, academic and technical skills and community involvement. ELIGIBILITY TO APPLY The Career and Technical Education Partnership (CTEP) program continuation grant was a limited competitive grant program open to public 2-year and 4-year institutions of higher education in the ǿ޴ýapp. The College of New Jersey is the agency funded in year one of the multi-year grant program, and is eligible to apply for continuation funding in year four pending attainment of stated goals and objectives on a yearly basis, and availability of Perkins federal grant funds and state vocational aid. Subsequent year(s) funding is contingent upon CTEP applicants timely and accurate submission of interim and final programmatic and fiscal reports required under this grant program, and Department of Education approval of these reports; monitoring reports approved by the New Jersey Department of Education, Office of Career and Technical Education (OCTE) that identifies CTEP applicants progress in implementation of the comprehensive multi-year plan; and satisfactory progress toward the completion of any remediation identified as necessary by OCTE. NOTE: Under multiyear grant programs, CTEP applicants must retain a copy of the initiating multiyear NGO and a copy of each subsequent years NGO for reference when applying for continuation funding. Information from the initiating NGO may not be repeated in subsequent NGOs. Therefore, it is the responsibility of the grant recipient to maintain accurate records of all project requirements for subsequent grant award period applications. CTEP applicants are also required to retain a copy of the NGO in the contract file for audit purposes. 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, CCR) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid DUNS number and must also be registered with the Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available for free to all entities required to register under FFATA. To obtain a DUNS number, go to HYPERLINK "http://fedgov.dnb.com/webform/"http://fedgov.dnb.com/webform/ To register with the CCR database, go to HYPERLINK "http://www.ccr.gov"www.ccr.gov Applicants are required to submit their DUNS number and expiration date of their CCR registration as part of the EWEG application and must certify that they will ensure that their CCR registration will remain active for the entire grant period. No award will be made to an applicant not in compliance with FFATA. 1.4 STATUTORY/REGULATORY SOURCE AND FUNDING The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The Career and Technical Education Partnership grant program is funded with federal funds under The Carl D. Perkins Career and Technical Education Act of 2006 and state funds in accordance with the state vocational aid provision of N.J.S.A. 18A: 58-34. These funds meet the maintenance of effort requirements of the Carl D. Perkins Career and Technical Education Act of 2006. The total amount available for the fourth grant agreement period of this grant program is $321,500. The distribution of these funds MUST be as follows: $175,000 of Perkins federal funding must be budgeted to support activities related to the enhancement of the New Jersey STEM Career Cluster website; developing 21st century technical assistance or professional development that can be accessed on the New Jersey STEM Career Cluster website by secondary and postsecondary educators; piloting the curricula for the model program of study; professional development and/or technical assistance offered to secondary and postsecondary educators during the grant year; the development and dissemination of an evaluation tool to measure program success; and, other fourth year requirements listed in Project Requirements, Section 2.1. NOTE: Final awards are subject to the availability of funds awarded through The Carl D. Perkins Career and Technical Education Improvement Act of 2006. $146,500 (state funds) must be dedicated to the management of the TSA career and technical student organization. NOTE: There can be no co-mingling of the federal and state funds. The federal funding budgeted to support eligible activities listed above must be kept separate from the state funding dedicated to the management of the TSA organization. Eligibility for funding is contingent upon the applicants submission of a comprehensive Project Description of the CTEP Grant Program that covers the fourth year of the grant program, and a detailed Project Activity Plan, Budget Detail and Budget Summary for the fourth contract period of September 1, 2012 to August 31, 2013. Final awards are subject to availability of The Carl D. Perkins Career and Technical Education Act of 2006 funds and state vocational aid funds. In each grant period, the CTEP applicant is expected to complete the goals, objectives and activities established for that period and to make satisfactory progress toward the completion of its multi-year plan. Failure to do so may result in the withdrawal by the Department of Education of certification of the grant recipients eligibility for continuation funding. 1.5 DISSEMINATION OF THIS NOTICE The Office of Career and Technical Education (OCTE) will make this notice available to all current CTEP grantees based upon the eligibility requirements outlined in Section 1.2. Additionally, the OCTE will disseminate this notice to the county superintendents of the counties in which the eligible agencies are located. Grantees may access additional copies of the NGO at the departments website:  HYPERLINK "http://www.state.nj.us/njded/grants/discretionary/" http://www.state.nj.us/njded/grants/discretionary/. When submitting an application, the agency must use the Electronic Web-Enabled Grants (EWEG) online application system located at  HYPERLINK "http://homeroom.state.nj.us/" http://homeroom.state.nj.us/. 1.6 TECHNICAL ASSISTANCE The Office of Career and Technical Education will provide technical assistance to assist the grantee in completing the CTEP application using the EWEG system, and in developing the project activity plan to meet the requirements set forth in this NGO. The program officer for the grant program will coordinate a date and time for technical assistance with the CTEP project director. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the grantee. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at HYPERLINK "http://homeroom.state.nj.us"http://homeroom.state.nj.us no later than 4:00 P.M. on July 30, 2012. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application received after this deadline. Grantees are advised to plan appropriately to allow time to address any technical challenges that may occur. Also grantees should run a consistency check at least 24 hours before the due date to determine any errors that may prevent submission. Applicants are advised not to wait until the due date to submit the application online as the system may be slower than normal due to increased usage. Please Note: The EWEG system will be closed at 4:00 p.m. on the due date. Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. The Department of Education reserves the right to reject any application not in conformance with the requirements of this NGO. Paper copies of the grant application will not be accepted in lieu of the Electronic Web Enabled Grant application system. Each eligible applicant must have a logon ID and password to access the system. School Districts (LEAs) should contact their districts Web Administrator, who will complete the registration. Non-LEA agencies should send an email request to the EWEG Help Desk at: HYPERLINK "mailto:eweghelp@doe.state.nj.us"eweghelp@doe.state.nj.us. PLEASE NOTE: At least 24-48 hours are needed to enable set up for users. Users are urged to request access well in advance of the application due date. REPORTING REQUIREMENTS Applicants are required to submit periodic program and fiscal reports documenting grant-related activities that are relevant to the last grant period (i.e., September 1, 2012 August 31, 2013). These reports must be submitted through the Electronic Web Enabled Grant application system (EWEG). The interim reports will be reviewed to determine the degree of the grantees progress within the scope of work appropriate to the grant period, and its conformance with program regulations and enabling legislation. For additional information about reporting requirements, see the Grant Recipients Manual for Discretionary Grants at:  HYPERLINK "http://www.nj.gov/education/grants/discretionary/management/" http://www.nj.gov/education/grants/discretionary/management/ The accurate and timely submission of all required reports by the lead agency (grantee) is important. The New Jersey Department of Education reserves the right to withhold funds from the grantee if reports are delayed or delinquent. CTEP applicants are required to submit periodic program and fiscal reports. The program and fiscal reports for the third year of the multi-year grant will be due as follows: Report Reporting Period Due Date 1st Interim September 1, 2012 December 31, 2012 January 31, 2013 2nd Interim September 1, 2012 April 30, 2013 May 31, 2013 * Final Report September 1, 2012 August 31, 2013 November 29, 2013 *The Final Report must include a comprehensive summary of the achievement of the program goals. Important Information Regarding Reports All interim and/or final reports must include a narrative detailing the following, and submitted through EWEG: CTEP: Program of study (POS) curricula, as developed or revised during the grant period; Professional development and/or technical assistance offered to secondary and postsecondary educators that supported secondary school districts piloting the POS curricula, developing a new POS, revising an existing CTE program to develop a new program of study, or sustaining existing CTE programs; Twenty-first century professional development (e.g., WEBINARS, videos, Wikis, etc.) for secondary and postsecondary educators that was added on the New Jersey STEM Career Cluster website; Plan developed to guide and assist secondary school districts piloting the curricula for the POS, developing a new POS, or revising an existing CTE program to develop new program of study; Evaluation tool developed and administered to pilot school districts to measure success of the pilot POS, and an analysis of the results; Progress in promoting the pilot POS and POS curricula to secondary school districts in New Jersey; Summary of advisory board meetings, and a list of new advisory board memberships, if applicable; Enhancements to the New Jersey STEM Career Cluster website to include on-line resources; Meetings attended with the Director of OCTE and the Career Cluster Council; Progress on identification or development of the end-of-program assessment for the STEM POS and the appropriate delivery format/procedure; and Unit pathway posting, feedback and revisions guided by feedback responses. Formalized transition plan to move information, resources, and general supplies/equipment (e.g., computers) to another lead agency (see NOTE under 2.1 Project Requirements). The second interim report must include a detailed description of the results of the needs assessment and professional development survey(s) conducted by the applicant during the grant year. The final report must include information on student leadership development for TSA for the period September 1, 2012 to August 31, 2013, including the following: the number of TSA student members and number of chapters; the number of TSA statewide competitive events held and total student attendance; the number of TSA student leadership training events held and total attendance; the number of TSA regional conferences held and total student attendance; a summary of completed evaluations of all TSA events; and the TSA Annual Equipment Inventory Form detailing the inventory of all equipment that belongs to TSA and was purchased with student organization funds during the current year or in the past, and that remains the property of TSA. ASSESSMENT OF STATEWIDE PROGRAM RESULTS This grant program addresses the implementation of activities that prepare students for careers and postsecondary education in the states high wage, high skill and/or high demand occupations in one or more career cluster and cluster pathways. The NJDOE will evaluate the grant program to ensure that it meets the intent stated in Section 1.1, Description of the Grant Program and also the approved goals and objectives. NJDOE staff will use the monitoring and reporting documents listed in Section 1.8, Reporting Requirements, as the basis of the program evaluations. NJDOE staff will evaluate these documents to ensure that CTEP applicants have: Developed program of study (POS) curricula during the grant period; Provided professional development and/or technical assistance to STEM secondary and postsecondary educators that supported secondary school districts piloting the model POS curricula, developing a new POS or revising an existing CTE program; Developed 21st century professional development (e.g., WEBINARS, videos, Wikis, etc.) for secondary and postsecondary educators; Developed a plan to guide and assist secondary districts piloting the POS curricula; Developed an evaluation tool (rubric) to measure success of the pilot POS process; Identified secondary STEM programs that will pilot CTEP STEM POS; Developed an end-of-program assessment and identified a suitable delivery format/procedure; Obtained articulation agreements with at least three postsecondary institutions for a minimum of one STEM POS course each; Provided evidence of promoting the STEM POS and pilot project to secondary school districts in New Jersey; Provided attendance and summaries of advisory board meetings, and a list of new advisory board memberships, if applicable; Enhanced the New Jersey STEM Cluster website by adding on-line resources; Posted pathway units, obtained feedback and illustrate revisions guided by feedback; and Met at least twice per year with the Director of OCTE and/or designee, and served on the statewide Career Cluster Council. Reimbursement Requests Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds the local project has expended are processed through the Electronic Web-Enabled Grant (EWEG) system. Requests may begin once the application has been marked Final Approved in the EWEG system, and the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completing the Grant Acceptance Certificate information. Grantees must submit requests no later than the 15th of the month in order to receive payment the following month. You may include funds in your request that will be expended through the last calendar day of the month in which you are requesting the reimbursement. If the grantees request is approved by the NJDOE program officer, the grantees should receive payment around the 8th-10th of the following month. NOTE: Payments cannot be processed until the award has been accepted in EWEG. A tutorial on reimbursement requests may be found at:  HYPERLINK "http://www.nj.gov/education/grants/rrt.htm" http://www.nj.gov/education/grants/rrt.htm. SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the program framework within which it will plan, design, and develop its proposed project to meet the purpose of this grant program. Before preparing applications, CTEP applicants are advised to review Section 1.1, Description of the Grant Program of this NGO to ensure a full understanding of the states vision and purpose for offering the program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in its project. Please note that the passage of the School District Accountability Act (A5 or Chapter Law 53) places additional administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they may impact the ability of school district personnel to participate in activities sponsored by the grant program. 2.1 PROJECT REQUIREMENTS Section 2.1 identifies the project requirements that must be addressed by CTEP applicants in the Project Abstract, Project Description, and on the Project Activity Plan. The Project Activity Plan that is developed by the CTEP applicant will include implementation activities that address the requirements listed below for the fourth year of the multi-year grant program. Year Four Required Activities Develop and revise program of study (POS) curricula utilizing project-based learning and interdisciplinary concepts with consideration to global perspectives and technology integration in a unit format; Develop a Pilot Plan to guide and assist secondary districts implementing the curricula for the STEM POS; Develop an evaluation tool/rubric to evaluate the POS pilot program; Identify secondary STEM programs that will enter CTEP STEM POS pilot process; Provide professional development to STEM secondary and postsecondary educators that support the model POS curricula. PD should be delivered throughout the year including intensive teacher training opportunities offered during summer workshops to enhance the successful implementation of the pilot POS; Provide 21st century STEM professional development (e.g., WEBINARS, videos, Wikis, etc.) for secondary and postsecondary educators; Identify a valid and reliable third-party end-of-program assessment for the STEM POS or develop an original appropriate assessment and an appropriate delivery format/procedure; Obtain articulation agreements with at least three postsecondary institutions for a minimum of one STEM POS course each; Continue to promote the POS pilot program to secondary school districts in New Jersey; Continue Advisory board meetings and expand or enhance advisory board membership as necessary, meet with full board at least twice during the year and submit a complete Directors Advisory Committee evaluation at the conclusion of the last Advisory Committee meeting with copies of the completed Advisory Committee attendance sheets and minutes of each meeting; Enhance the New Jersey STEM Cluster website by updating on-line resources; Refine pathway units and make them available for secondary school districts. Obtain feedback and revise units accordingly from feedback input; and Meet at least twice per year with the Director of OCTE and/or designee, and served on the statewide Career Cluster Council. Develop a formalized transition plan to move information, resources, and general supplies/equipment (e.g., computers) to another lead agency (see NOTE below). NOTE: This grant period is the fourth and final year of a multi-year grant program. The applicant must develop a formalized transition plan to transfer information, resources, and general supplies/equipment (e.g., computers) to another lead agency in the event that another lead agency is selected during the new FY14 competitive discretionary grant process. The plan must include, at a minimum, how the agency will transfer WEB-site information and resources; curricula, unit overview templates, general supplies/equipment, and other materials developed over the multi-year grant. The applicant must also plan for budget costs associated with the transfer of this information or general supplies/equipment to another lead agency. Years 1 through 4 Required Activities for TSA Administration Promotion of greater awareness of the TSA organization and related STEM opportunities and expansion of participation in its activities and events in conjunction with quality CTE programs in the STEM Career Cluster; Maximized opportunities for students by ensuring economical/reasonable student fees; Assurance that TSAs annual program of activities and calendar of events are conducted in accordance with the organizations bylaws and rules and regulations; Administer student leadership development and advisor professional development; Plan and offer student leadership events (e.g., fall leadership conference, student competitions and monthly council meetings) and conduct them in a timely manner; Manage state grant funds in an appropriate manner, and for the educational benefit of the student populations to be served, including special populations; Ensure that the TSA activities are integral to and support the STEM program of study and the other STEM programs; and Post policies and procedures governing all student competitions in a manner that is clear and easily accessible to the public on the STEM website. Required Resources The following resources are required for the administration of the CTE Partnership program: a twelve-month staff member to lead all aspects of the project; an individual to provide administrative services and serve as adult state advisor and provide leadership development to TSA state officers; clerical support to provide ongoing communications, prepare documents for distribution, perform tasks related to conference planning, and assist at state conferences; an individual who is experienced in handling financial transactions to ensure fiscal responsibility in the management of the federal, state and student organization funds within the grant recipients organization; an individual to plan and coordinate conferences and manage registrations, according to TSAs state and national guidelines; ability to maintain scheduled office hours consistent with the regular school day and school sessions for TSA activities; sufficient technology resources to develop and maintain a comprehensive and current web site for TSA, and career cluster resources including the capacity to host webinars and other virtual training; and time and travel resources to visit local New Jersey TSA chapters, plan for conferences with onsite inspection of facilities, attend regional and state events, provide technical assistance and workshops for teachers, outreach to business and industry, participate in necessary DOE or related meetings, and participate in national TSA conferences. 2.2 GOALS AND OUTCOMES Goals and goal outcomes are mandated by the NJDOE; however, applicants must develop objectives and implementation activities that will result in the goal outcomes listed below. Applicants must also identify a time frame for the accomplishment of each implementation activity under the Interim Reporting Period column on the Project Activity Plan. Methods that describe how applicants will evaluate progress toward achievement of the goals and objectives of the grant program (i.e., performance indicators) will be listed under the Documentation column on the Project Activity Plan. GOAL A Assist in the statewide development of quality CTE programs and programs of study that include challenging academic and technical content aligned to the NJCCCS, the Common Core State Standards for Language Arts Literacy and Mathematics, and business and industry standards in order to prepare students for successful entry into a career or postsecondary studies. (Federal funds). Goal Outcomes: The STEM advisory committee met at least twice a year and was comprised of representatives from business, industry, higher education, secondary education, Labor & Workforce Development, and other appropriate State agencies to guide the development of quality CTE programs and programs of study, and to collaborate with OCTE on statewide career cluster implementation; The STEM program director met, at a minimum, twice a year with the Director of the OCTE and/or a designee, and served on a statewide Career Cluster Council to develop consistency regarding statewide career cluster implementation; and, The STEM Career Cluster website was enhanced to provide secondary and postsecondary institutions with information that would promote STEM careers in New Jersey. GOAL B Develop a model CTE program of study to address a minimum of one pathway in a high-wage, high-skill or high-demand occupation in the STEM Career Cluster, and align the curricula to the NJCCCS and Common Core State Standards for Language Arts Literacy and Mathematics for the career cluster and cluster pathways and the appropriate industry standards. (Federal funds) Goal Outcomes: Program of study curricula was developed or revised, to address interdisciplinary instructional strategies, project-based learning and integrate technology and global perspective as well as strong academic and technical skills; A secondary Pilot Plan for implementing the POS was developed; A rubric was developed to measure the success of secondary programs to implement the pilot programs of study, including the process of which POS data will be collected; Identified secondary school districts received curriculum and professional development to be able to pilot the model STEM CTE POS beginning September 2013; An end-of-program assessment and suitable delivery format/procedure were developed; Articulation agreements were obtained with at least three postsecondary institutions for a minimum of one STEM POS course each; and The model STEM program of study was promoted to secondary school districts in New Jersey to encourage growth and sustainability. GOAL C Plan and deliver statewide professional development and/or technical assistance to fulfill the educational and instructional needs of secondary and postsecondary educators and administrators. Goal Outcomes: Professional development opportunities and/or technical assistance were provided for secondary STEM POS implementation including but not limited to intensive workshops or technical assistance during the summer break; and Grantee provided 21st century professional development opportunities to secondary and postsecondary STEM educators and administrators. GOAL D Enhance student leadership development through effective and efficient administration of the career and technical student organization. (State funds) Goal Outcomes: Student leadership needs were identified by TSA and the Advisory Committee, as deemed appropriate; The organization conducted all required activities in accordance with the organization's state and national constitutions, bylaws, rules, regulations and policies without justifiable complaint; TSA executive committee/state officer meetings have a written agenda before meetings and accurate minutes of the meetings that show all official action by state officers/executive committee; The TSA executive committee received monthly written financial reports of organization funds, and the reports were available to any member or advisor who requested them; The grantee developed an annual program of work or activities during the first quarter; An annual budget of organization funds showing income and expenditures approved by state officers/executive committee were submitted to the OCTE CTEP Program Officer by November 30th of each grant year; and; The organization submitted accurate monthly financial reports of the student organization funds, expenses, and receipts to the OCTE CTEP Program Officer in a timely manner as required in the CTSO manual. 2.2.1 PROJECT UPDATE (EWEG) The applicant is required to provide a one-page project update for year four. 2.2.2 PROJECT DESCRIPTION (EWEG) Applicants must include a detailed narrative that addresses year four of the multi-year CTEP Grant Program, and a plan for implementation. The Project Description must include a detailed description of how the applicant plans to manage and staff the project to ensure successful implementation. In writing this project description, CTEP applicants should refer to the specific requirements identified under Section 2.1, Project Design Requirements. In the Project Description, the applicant must also address, at a minimum, the following components that support the development and implementation of effective programs of study: Partnerships Professional Development Course Sequence Articulation Agreement or Memorandum of Understanding Guidance Counseling and Academic Advisement Teaching and Learning Strategies and Technical Skills Assessment 2.2.3 GOALS, OBJECTIVES AND INDICATORS (EWEG) Applicants should list all proposed project goals and objectives, as well as the corresponding performance indicators of success in the Goals, Objectives and Indicators Section of the application for year four of the CTEP Grant Program. For each goal, CTEP applicants must specify a time frame within which it will be achieved, and specify the objectives that will lead to the achievement of the goals in year four of the grant program. CTEP applicants will also be required to evaluate their projects success in achieving its goals and objectives by establishing indicators of success for each project goal and its corresponding objective(s). In constructing performance indicators, describe the methods that will be used to evaluate the progress toward achievement of the goals and objectives, as well as the year four grant project outcomes. Additionally, describe in the indicators of success the measures and instrumentation to be used, who will develop and conduct the evaluation, how results will be used and, if applicable, documentation that will be available for OCTE review. 2.2.4 PROJECT ACTIVITY PLAN (EWEG) In designing the Project Activity Plan for year four, applicants must identify the specific steps and activities that the grantee will take to achieve the objectives they have developed. In addition to any activities that the applicant proposes in their plan, there are a number of required activities that must be included in the Project Activity Plan, and have been previously identified in Section 2.2, Project Requirements. BUDGET DESIGN CONSIDERATIONS (EWEG -Year four only) In constructing the budget, applicants must be aware of the differences between the grant funds and the student organization funds. The grant program funds are those made available via this grant agreement from the New Jersey Department of Education in accordance with the Carl D. Perkins Career and Technical Education Act of 2006 and state vocational aid provisions of N.J.S.A. 18A: 58-34. Student organization funds are funds that are or have been generated from state membership dues, conference registrations, fundraising activities and donations of monies for a specific organizational purpose (e.g., scholarships, awards or supplies). All student organization funds must have an identified account/chart of accounts, which follows the organization's revenue and expenditure system. Federal grant funds may be used for the following activities related to CTE program enhancement and professional development. Examples follow, but are not limited to: Salary for project staff; Fringe benefits (grant-funded staff only); Travel for grant-funded staff as outlined in Section 2.2 under Required Resources; Supplies for the operation of project; Equipment (e.g., computers, printers, office equipment); Telephone, Internet, Printing and Postage costs; Consultant services for assistance with the expansion of the on-line toolkit and resources related to the STEM Career Cluster; Costs to secure a location to offer professional development and/or technical assistance opportunities to secondary and postsecondary educators and administrators; and Stipends or payment for substitute teachers permitting secondary and postsecondary educators to attend staff development and/or technical assistant workshops, or to complete required tasks of the CTEP Grant Program. NOTE: The total federal funds requested should not exceed $175,000. All requested items must identify the funding source (i.e. federal or state). State grant funds may be used for the following activities related to student leadership development and administration of the TSA organization: Salary for project staff; Fringe benefits (grant-funded staff only); Travel for grant-funded staff to regional, state and national career and technical student organization conferences. (It is recommended that the applicant verify the location and dates of national events with its national office to ensure proper planning of resources); Travel for grant-funded staff to visit local New Jersey TSA chapters, to plan for conferences with onsite inspection of facilities, to outreach to business and industry, to participate in necessary DOE or related meetings as outlined in Section 2.1 under Required Resources; Supplies for the operation of the student organization office; Equipment (e.g., computers, printers, office equipment) for use by the student organization only; Telephone costs; Printing costs; Postage; Consultant services for assistance with conducting events, professional development activities, technical assistance to local advisors, test creation, registration and tabulation tasks; and Professional development activities for students and local advisors to strengthen career and technical student organization activities and instructional programs. NOTE: The total state funds requested should not exceed $146,500 and must identify the funding source (i.e. federal or state). Student organization (TSA) funds should be used solely for the benefit of student members. Use of funds for activities that do not include the direct participation of student members must be pre-approved by the Director of the Office of Career and Technical Education. Use of student funds must be pre-approved by the student governing body and reflected in the minutes of the student governance meetings. Please reference The New Jersey Career and Technical Student Organizations Policies and Procedures Manual for greater detail regarding student organization fund uses for CTSOs. 2.4 BUDGET REQUIREMENTS Maximum Eligible Costs for Grant Funds The provisions of A-5/Chapter Law 53 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the applicant work with their financial officer when constructing the budget. The NJDOE applies the A-5 restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursement for meals in conjunction with any in-state travel Mileage reimbursement is capped at $.31/mile for all travel (in-state and out of state) Applicants are required to limit their total spending of grant funds during the grant agreement time period to the maximum budget cap amounts noted below: Fringe Benefits Fringe benefits for full and part-time salaries may be charged at a rate not to exceed the agencys standard fringe benefit rate. Documentation of the rate(s) used must be included as part of the application. Out-of-State Travel Out-of-state conference attendance by an applicants staff must have prior written approval from the Director of the Office of Career and Technical Education. Meal Per Diem Out-of-state: meal costs associated with approved conferences. Lodging Per Diem Staff costs associated with in-state conferences (for events where CTSO students will be present) or out-of-state approved conferences. 2.4.1 Pilot sites The applicant will enter the total amount of federal grant funding that the pilot sites will receive in EWEG under the Other budget tab (function and Object code number 200-320). In the description box, the applicant will state that up to six pilot sites will receive federal funding (for a total amount to be determined by the approved budget) to pilot the STEM program of study including the Technology, Engineering and Social Responsibility curricula. Each secondary school district piloting the curricula and the program of study may receive a subgrant from the applicant for the pilot course they teach. No more than six pilot programs will be selected to pilot the curricula and develop a program of study for a total amount to be determined by the approved budget. Secondary School district pilot sites: The total federal funds requested should not exceed the budgeted amount in the approved grant application. Federal grant funds expended by secondary school districts piloting the Technology, Engineering and Social Responsibility curricula and developing a program of study may be used to support the following activities that promote the STEM program of study development during the grant program. Examples of activities that can be supported with grant funds follow: Stipends to support district teachers to attend the summer training institute; Travel costs for teachers to attend professional development offered by the OCTE, and the CTEP grant program; Transportation costs and registration fees for students and/or CTE instructors to attend the ITEEA Annual Technology Conference; Costs associated with developing a TSA CTSO; Costs of supplemental materials requested to implement the POS; Other costs reasonable and appropriate for this grant program. 2.4.2 INELIGIBLE COSTS Funds provided through this grant program may not be expended for the following: Indirect costs Entertainment In reviewing this grant program application, the NJDOE may determine that certain proposed costs, though not specifically identified as ineligible, are not reasonable or appropriate under this grant program and, therefore, are not allowable. In such a case, applicants may be requested to transfer grant funds between and among existing line items during the pre-contract revision process. SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a continuation grant under this NGO, you must prepare and submit the year three application using the online EWEG system at  HYPERLINK "http://homeroom.state.nj.us" http://homeroom.state.nj.us. Paper copies of the application will not be accepted. Your application will be a response to the states vision as articulated in Section 1: Grant Program Information of this NGO. It will be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, as well as the evaluation results associated with these applications, and other information regarding the competitive grants process, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. 3.2 REVIEW OF CONTINUATION APPLICATIONS Department staff will review each continuation grant application on the basis of quality and comprehensiveness, including consistency with the comprehensive project plan selected and approved in the application under the initiating multi-year NGO. Applications will also be reviewed for completeness, accuracy and appropriateness of response to each of the items identified in Section 2. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of your EWEG application. Failure to include a required component may result in your application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed. Required (()Form EWEG TAB/SUBTABIncluded (()(EWEGAdmin(EWEGBudget (Federal and State budgets)(EWEGNarrative (Update, Description, Objectives, Activities) (EWEGBoard Resolution (EWEGNJDOE Assurances *The following documents are to be scanned and uploaded in the EWEG Application prior to submission. Specific criteria will be listed on the Upload tab in the EWEG application. All forms are included as Appendices in the NGO document. (NGODocumentation of Collaboration (Appendix A) APPENDIX A Documentation of Collaboration (TO BE UPLOADED WITH APPLICATION) Career and Technical Education Partnership Grant: Enhancing Teaching and Student Leadership in the Career Cluster Of: Science, Technology, Engineering and Math (STEM) Year Four: 2012-2013 Instruction to Applicant/Lead Agency: Please have each partner complete this form, including all LEAs, as well as any other partners. Instruction to Partner: This document is to be signed by an eligible partner and included with the application as evidence of the collaboration between the applicant/lead agency and the eligible partner in the planning and implementation of the Career and Technical Education Partnership Grant: Enhancing Teaching and Student Leadership in the Career Cluster Of: Science, Technology, Engineering and Math (STEM). The chief executive officer (CEO) or chief school administrator (CSA) of the partnering agency must sign the statement below. I,________________________________________ certify that a designated representative of (CEO/CSA) (Print) ________________________________________ collaborated in the development of this application, (Name of Partner Agency) (Print) and, furthermore, I attest that we agree to be a participating partner in the Career and Technical Education Partnership Grant: Enhancing Teaching and Student Leadership in the Career Cluster Of: Science, Technology, Engineering and Math (STEM) as described in the application. Signature of CEO/CSA Date Print Name of CEO/CSA from Partner Agency APPENDIX B CTEP Bi weekly Report Template Grant Project: ________________________________________________________________ Report Timeframe: ____________________________________________________________ Narrative Description: Provide an overall description of the progress of the grantee in implementing the project during the biweekly period being reported. This description should include but not be limited to the following: Describe the actions taken and or results of any advisory committee meetings occurring during the reporting period. Provide specific dates, times and locations. Describe any subcommittee meetings that took place during the reporting period and specify products developed as a result of the projects committee work including course curricula, unit overview and professional development activities. List any upcoming project activities that the NJDOE should be aware of such as professional activities, advisory committee mtgs. and subcommittee mtgs. Include dates, times and locations. Do not include CTSO activities in this section. List any upcoming CTSO activities that the NJDOE should be aware of. Provide specific dates, times and locations. Provide an overall description of the activities of the CTEP project director and coordinator (if applicable) during the reporting period. Including but not limited to special activities such as attending grant related trainings and meetings. APPENDIX C Subgrant Budget Summary Form NJ DEPARTMENT OF EDUCATION SUBGRANT BUDGET SUMMARY Applicant (Lead) Agency: _______________________________________________________________________ CO/Lead Agency Code: ___ ___ / ___ ___ ___ ___ NGO Title: _______________________________________________________________________________ NGO#: ___ ___ ___ ___ ___ ___ ___ ___ ___ BUDGET CATEGORYFUNCTION & OBJECT CODESubgrantee: _________________Subgrantee: _________________Subgrantee: _________________Subgrantee: _________________Subgrantee: _________________TOTAL Sum of all subgrant columnsADMIN. COST SUMMARYINSTRUCTIONPersonal Services - Salaries100-100Purchased Prof. & Tech Svcs.100-300Other Purchased Services100-500Supplies and Materials100-600Other Objects100-800SUBTOTAL - INSTRUCTIONSUPPORT SERVICESPersonal Services - Salaries200-100Personal Svcs. - Emp. Benefits200-200Purchased Prof. & Tech Svcs.200-300Subgrant Cost Summary200-320Purchased Property Svcs 200-400Other Purchased Services200-500Travel200-580Supplies and Materials200-600Other Objects200-800Indirect Costs200-860SUBTOTAL - SUPPORT SERVICESFACILITIES ACQUISITION & CONSTR. 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