ࡱ> -0*+, qbjbjqq eeY]]]]]4ht`Q !(C!C!C!""">b±**""**!!,,,*!!>,*>,,$[!#ѭ?+*<*`k`0`fZel,jex[[e][0"{$b,%&a"""@`@`,"""`Z*Z*Z*Z*e""""""""" #: Notice of Grant Opportunity EWEG McKinney-Vento Education of Homeless Children and Youth Program Year 1 of 3 12-BR15-H02 Christopher D. Cerf Acting Commissioner of Education Barbara Gantwerk Assistant Commissioner Division of Programs and Operations Karen Campbell Director Office of Title I Division of Programs and Operations May 2012 Application Due Date: July 10, 2012 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500 HYPERLINK "http://www.state.nj.us/education"http://www.state.nj.us/education STATE BOARD OF EDUCATION ARCELIO APONTE .Middlesex President ILAN PLAWKER .Gloucester Vice President Mark W. Biedron ..Hunterdon DR. RONALD K. BUTCHER..Gloucester CLAIR CHAMBERLAIN ECKERTSomerset JOSEPH FISICARO..Burlington JACK A. FORNARO.Warren EDITHE FULTON.Ocean ROBERT P. HANEY.....Monmouth ERNEST P. LEPORE.Hudson ANDREW J. MULVIHILL...Sussex J. PETER SIMONMorris DOROTHY S. STRICKLANDEssex Christopher Cerf, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. TABLE OF CONTENTS When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See HYPERLINK "http://homeroom.state.nj.us/"http://homeroom.state.nj.us/ to access this system. Please refer to the web page for the NGO at HYPERLINK "http://www.nj.gov/education/grants/discretionary/"http://www.nj.gov/education/grants/discretionary/ (click on available grants) for information on when the EWEG application will be online. PAGE SECTION 1: GRANT PROGRAM INFORMATION 1.1 Description of the Grant Program 1 1.1.1 Background 1 1.2 Eligibility to Apply 2 1.3 Federal Compliance Requirements (DUNS, CCR) 3 1.4 Statutory/Regulatory Source and Funding 4 1.5 Dissemination of This Notice 5 1.6 Technical Assistance 5 1.7 Application Submission 5 1.8 Reporting Requirements 6 1.9 Assessment of Statewide Program Results 6 1.10 Reimbursement Requests 7 SECTION 2: PROJECT GUIDELINES Project Design Considerations 8 Project Requirements 10 Budget Design Considerations 13 Budget Requirements 15 13 SECTION 3: COMPLETING THE APPLICATION 3.1 General Instructions for Applying 18 18 Review of Continuation Applications 18 18 Application Component Checklist 19 19 Standard Application APPENDICES: Statement of Assurances (Appendix 1) Verification of District Collaboration and Title I, Part A Reserve for Homeless Education (Appendix 2) Documentation of Required Collaboration (Appendix 3) SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM It is the intent of Stewart B. McKinney-Vento Act for the Education of Homeless Children and Youth program to ensure that homeless children and youth have equal access to a free, appropriate public education, and to enable them to enroll in, and attend school. The Stewart B. McKinney-Vento grant program funds are to provide support services designed to assure school success. The New Jersey Department of Education (NJDOE) has established a three-year grant program which focuses on the provision of instructional services that are supplemental to the regular school program and on referrals to appropriate agencies to enable all homeless children and youth to meet challenging state content and student performance standards. This Notice of Grant Opportunity (NGO) for year one of this three-year program is to assist partnerships of local educational and service agencies in New Jersey in providing supplemental educational programs and supportive services for homeless children and youth residing in the partnerships project area. Based on the availability of federal resources, this three-year grant program will begin September 1, 2012 and end on August 31, 2015. The initial award year will be September 1, 2012 through August 31, 2013. The project periods for the subsequent award years are: Year 2: September 1, 2013 August 31, 2014 Year 3: September 1, 2014 August 31, 2015 1.1.1 BACKGROUND The McKinney Homeless Assistance Act is authorized under the Elementary and Secondary Education Act (ESEA). The Act requires that each state ensure: (1) each homeless child have equal access to the same free, appropriate public education, including a public preschool education, as provided to other children; (2) any State that has a compulsory residency requirement as a component of the States compulsory school attendance laws or other laws, regulations, practices, or policies that may act as a barrier to the enrollment, attendance or success in school of homeless children and youth, will review and undertake steps to revise such laws, regulations, practices, or policies to afford the same free, appropriate public education as provided to other children; (3) homeless children are not separated from the mainstream school environment by virtue of their homeless status; and (4) homeless children and youth have access to the supplemental educational and support services that such children and youths need to ensure that they have an opportunity to meet the same challenging State student academic achievement standards to which all students are held. More information is available by accessing the McKinney-Vento Homeless Assistance Act and corresponding USDE Education for Homeless Children and Youth Program Non-Regulatory Guidance at: HYPERLINK "http://www.ed.gov/programs/homeless/legislation.html"http://www.ed.gov/programs/homeless/legislation.html ELIGIBILITY TO APPLY Entities eligible to apply: New Jersey local education agencies, including Special Services School Districts and Educational Services Commissions The lead agency must be a New Jersey local education agency and will be required to assist in the identification, enrollment and delivery of services to all McKinney-Vento eligible children and youth within the geographical boundaries of the inter-county regional projects as specified in Table I. Applicants proposing to serve any variance from the projects will not be considered for an award. LEAs are required to establish collaborations with community based organizations (CBOs) in developing a program to serve the supplemental instructional and supportive needs of children and youth experiencing homelessness. The lead agency identified in the initial application must continue to serve in the capacity as such through the entire multi-year grant period. It is also expected that the collaborations established between the lead and community based organizations also maintain and expand upon its original membership throughout the entire multi-year grant period. The goals and objectives for each Stewart B. McKinney project are developed in the projects first year application in response to the initiating multi-year Notice of Grant Opportunity. It is expected that each succeeding years application will consistently build upon that framework. Continued eligibility in subsequent cycle years, two and three, is contingent upon the following: Certification of acceptable program performance by the Office of Title I which will be based in whole, or in part, on the programs history of returned funds, the previous years program performance and the agencys ability to fiscally and programmatically implement the Education of Homeless Children and Youth Program as outlined in this NGO; Timely and accurate submission of all reports required under the current grant program and the NJDOEs approval of those reports; Timely and accurate submission of data collection requirements; Consistent and timely program reimbursement requests via New Jerseys Electronic Web-Enabled Grants (EWEG) system; Approval of grantees progress towards program goals and objectives, and implementation of the Education of Homeless Children and Youth Program determined through desk audits and/or on-site monitoring; and Satisfactory progress toward completion of any necessary remediation identified by the Office of Title I. NOTE: The NJDOE reserves the right to reject any application not in conformance with the requirements of this NGO. Applications submitted by local education agencies, Special Services School Districts and Regional Educational Services Commissions must be signed by the Chief School Administrator of the lead agency or his/her designee. The Documentation of Eligibility form found in the appendixes section of the NGO is also required as part of the application process. The Chief School Administrator of the lead grant agency must also review and sign: a Statement of Assurances form (Appendix 1) indicating compliance with the fiscal requirements set forth in this Notice of Grant Opportunity; Verification of District Collaboration and District Title I, Part A: Reserve for Homeless Education forms (Appendix 2) and Documentation of Required Collaboration form(s) (Appendix 3) respectively. The aforementioned forms are provided at the end of this NGO document and all are to be uploaded through the EWEG system. 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, CCR) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid DUNS number and must also be registered with the Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available for free to all entities required to register under FFATA. To obtain a DUNS number, go to HYPERLINK "http://fedgov.dnb.com/webform/"http://fedgov.dnb.com/webform/ To register with the CCR database, go to HYPERLINK "http://www.ccr.gov"www.ccr.gov Applicants are required to submit their DUNS number and expiration date (to be renewed on an annual basis) of their CCR registration as part of the EWEG application using the appropriate EWEG upload tab and must certify that they will ensure that their CCR registration will remain active for the entire grant period. No award will be made to an applicant not in compliance with FFATA. STATUTORY/REGULATORY SOURCE AND FUNDING The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The program is authorized under Title VII-B of the McKinney-Vento Homeless Assistance Act (42 USC 11431 et seq.) and authorized under the Elementary and Secondary Education Act (ESEA). It is federally funded under NCLB for a total allocation of $1.2 million for year one of this three-year grant cycle. To ensure the equitable distribution of funding and that all identified homeless children and youth in the state are served, Stewart B. McKinney-Vento Program funds will be awarded to at least one LEA within each of the seven (7) inter-county regional areas, as outlined in Table I. Local education agencies may apply for the amount specified in the column which corresponds to the inter-county regional project for which they are applying. These agencies will continue to serve as lead agencies for the required consortia throughout the three year grant cycle. Local education agencies may apply for up to the total amount listed in Table A, of which no more than ten (10) percent may be used for administrative purposes. Year two and three funding is subject to availability, and will be published in year two and year three Notice of Grant Opportunities (NGO), respectively. Stewart B. McKinney-Vento Program applications that score 65 and above are eligible for funding consideration. In the event that there are no awards in a region, those funds will be prorated to the funded grantees. There is a maximum of one grant award for each region. Final awards are subject to the availability of federal funds. Please note, the following table outlines the number of homeless children and youth reported as homeless during the 2010-2011 school year, and should be used as a reference when developing plans for the projects identification and provision of services to homeless children and youth. TABLE I Region #Inter-County Regional ProjectNumber of Reported Homeless Children and Youth 10-11 Maximum Award Amount by Region  1Warren, Sussex, Passaic, Bergen, 518$109,7252Hunterdon, Morris, Somerset, Union216$45,7533Essex, Hudson 768$162,6854Middlesex, Monmouth, Ocean 1,563$331,0865Mercer, Burlington, Atlantic642$141,2836Camden, Gloucester996$210,9837 Salem, Cumberland, Cape May937$198,485*Attachment B in the Appendix provides county and district counts of reported homeless children and youth. 1.5 DISSEMINATION OF THIS NOTICE The Office of Title I will make this notice available to all local education agencies, and to the executive county superintendents. Additional copies of the NGO are also available on the NJDOE web site at: HYPERLINK "http://www.state.nj.us/education/grants/discretionary/"http://www.state.nj.us/education/grants/discretionary/ or by contacting the Office of Title I at the New Jersey Department of Education, River View Executive Plaza, Building 100, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 292-8777; fax (609) 292-1211. 1.6 TECHNICAL ASSISTANCE The Technical Assistance Workshop will be held as follows: Tuesday, June 12, 2012 9:30 a.m. - 11:30 a.m. New Jersey Department of Education 100 Riverview Executive Plaza 1st Floor Conference Room Trenton, NJ 08625-0500 Pre-registration is required by Wednesday, June 6, 2012. Please call Ms. Boleita McNeil at (609) 292-8777 to register. Registrants requiring special accommodations for the Technical Assistance Workshop should identify their needs at the time of registration. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at HYPERLINK "http://homeroom.state.nj.us"http://homeroom.state.nj.us no later than 4:00 P.M. on JULY 10, 2012. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application received after this deadline. Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for evaluation. The NJDOE reserves the right to reject any application not in conformance with the requirements of this NGO. PAPER COPIES OF THE GRANT APPLICATION WILL NOT BE ACCEPTED IN LIEU OF THE ELECTRONIC WEB ENABLED GRANT APPLICATION SYSTEM. Each eligible applicant must have a logon ID and password to access the system. School Districts (LEAs) should contact their districts Web Administrator, who will complete the registration. PLEASE NOTE: At least 24-48 hours are needed to enable set up for users. Users are urged to request access well in advance of the application due date. 1.8 REPORTING REQUIREMENTS Grant recipients are required to submit quarterly program and fiscal progress reports. For additional information regarding post-award reporting requirements, please review the Grant Recipients Manual for Discretionary Grants, Part Seven, which is available online at: HYPERLINK "http://www.nj.gov/njded/grants/discretionary/management/manual.shtml"http://www.nj.gov/njded/grants/discretionary/management/manual.shtml. Program and fiscal reports for this program will be due as follows: Report Reporting Period Due Date 1st Interim September 1, 2012 - November 30, 2012 December 16, 2012 2nd Interim September 1, 2012- February 28, 2013 March 15, 2013 3rd Interim September 1, 2012- May 31, 2013 June 14, 2013 Final September 1, 2012- August 31, 2013 October 31, 2013 All program and fiscal reports will be submitted through EWEG. 1.9 ASSESSMENT OF STATEWIDE PROGRAM RESULTS The NJDOE will conduct periodic reviews of the grant programs implementation based on the program outlined in the grant award agreement and the required programmatic and fiscal reports for the third grant award period. In conducting these reviews, the NJDOE will consider program implementation in the context of a full multi-year grant program, and whether such implementation is likely to contribute to a successful program implemented over multiple years. Staff members of the Office of Grants Management will conduct desk reviews of quarterly and final fiscal reports. Staff members from the Office of Title I will conduct desk reviews of quarterly program and fiscal reports, as well as conduct compliance oversight and compliance monitoring during the grant award period, in accordance with NJDOE policy. In addition to the submission of the aforementioned reports, grant award recipients must be prepared to submit to the Office of Title I, NJDOE and/or its designees, data including but not limited to, measuring the level of proficiency on the state assessments of children and youth experiencing homelessness. 1.10 REIMBURSEMENT REQUESTS Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds the local project has expended are made through the Electronic Web-Enabled Grant (EWEG) system. Requests may begin once the application has been marked Final Approved in the EWEG system, and the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completing the Grant Acceptance Certificate information. Grantees must submit requests at least ten business days before the end of the month, but not later than the 15th of the month. You may include in your request funds that will be expended through the last calendar day of the month in which you are requesting the reimbursement. If the grantees request is approved by the NJDOE program officer, the grantee should receive payment around the 8th-10th of the following month. A tutorial on reimbursement requests may be found at HYPERLINK "http://www.nj.gov/education/grants/rrt.htm"http://www.nj.gov/education/grants/rrt.htm. SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the program framework within which it will plan, design, and develop its proposed project to meet the purpose of this grant program. Before preparing applications, potential applicants are advised to review Section 1.1, Description of the Grant Program, of this NGO to ensure a full understanding of the states vision and purpose for offering the program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. Please note that the passage of the School District Accountability Act (A5 or Chapter Law 53) places additional administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they may impact the ability of school district personnel to participate in activities sponsored by the grant program. When submitting an application, the agency must use the EWEG online application system located at HYPERLINK "http://homeroom.state.nj.us/"http://homeroom.state.nj.us/. 2.1 PROJECT DESIGN CONSIDERATIONS As you design your program, please remain cognizant of the fact that homeless children and youth have needs above and beyond those of other students. It is important, however, not to stigmatize or classify these students as being any different from any other child or youth, but rather to focus on the delivery of services in ensuring that homeless children and youth enroll in, attend, and meet the same challenging curriculum that all other students are expected to meet. Successful programs identify practices that are necessary to ongoing program management. Many of these programs include the following practices: Oversight of successful ongoing implementation of all program components by the lead agency, regardless of which collaborator has responsibility for which component. Collaborators and other participating agencies should meet periodically to review progress toward program goals and review each agencys continued role and responsibilities to the Stewart B. McKinney-Vento project. Development of activities that respond to both intended and unintended outcomes. Programs must be prepared to be flexible to be effective. Effective use of available resources and recognition of individual accountability among collaborating agencies to maximize progress toward achieving program goals. Increased efforts to expand the number of collaborating agencies as programs enter each succeeding year in order to increase available resources and expand services. Partnerships and Collaborations Grantees are required to establish partnerships and collaborations with agencies developed in response to the initiating application to provide services to enhance implementation. Partnering and collaborating with local organizations to expand the benefits available to participants allows for more efficient use of resources. Moreover, there is an increased likelihood of sustainability as a result of the investment that each organization contributes. Partnerships and collaborations must be formed with key organizations that provide high-quality services, which are directly related to the core program components of the McKinney-Vento Education of Homeless Children and Youth Program. The following factors are essential to strengthening the relationships and facilitating regular communication between the grantee and its partners and/or collaborators: Regular meetings between the grantee and its partners and/or collaborators to review progress toward program goals and each agencys continued role and responsibility; Recognition of mutual accountability among the grantee and its partners and/or collaborators to maximize progress towards achieving program goals; and Expansion of the number of collaborators and/or partners as programs enter each succeeding year in order to increase available resources and services. *As previously noted, LEAs are required to establish collaborations with community based organizations (CBOs) in developing a program to serve the supplemental instructional and supportive needs of children and youth experiencing homelessness. Quality homeless education programs consider the special needs of those experiencing homelessness. General principles for operating quality homeless education programs include: Accessing existing Title I and other educational services to address the comprehensive needs of homeless children and youth; Developing staff awareness of issues pertaining to homelessness and how homelessness impacts upon the education of children and youth; Strengthening links with social service agencies in an effort to ensure the delivery of comprehensive services to homeless children and youth based on needs; Sharing strategies for self-sufficiency with homeless families; Ensuring the identification of all homeless children and youth; Developing staff awareness of each others roles and responsibilities in the project; Providing continuous opportunities for training and professional development; Providing program services that are supportive of the entire family; Providing opportunities for homeless children and youth to experience activities which they may not otherwise experience due to socio-economic status; Assuring the capacity to serve homeless special needs students; Developing effective systems to address the transportation needs of homeless children and their families; Assuring the provision of counseling services to allow homeless children and youth to address their emotional and social issues, challenges, or concerns due to homelessness; Establishing relationships with vendors or organizations who are able to provide supplies or materials that students in homeless situation may not otherwise be able to afford; Developing methods to ensure the privacy and integrity of homeless children and their families in all possible situations; and Providing opportunities for homeless children to participate in extracurricular activities to make friendships and form allegiances with other children. Projects should develop and implement systems and services based upon a sound understanding of homelessness and the unique challenges of educating children and youth experiencing this situation. Any anticipated needs of this population which may be addressed through the provision of this program should be served. Additionally, multi-year award grant recipients are expected to build upon the key elements and successes of prior years and to modify areas identified as being in need of improvement or change. 2.2 PROJECT REQUIREMENTS Applicants must assure that they serve and meet both the supplemental instructional and supportive needs of each homeless child/youth identified. To do this, projects must develop a sound process for identifying, enrolling and providing services to this population and assist districts within their region to do the same. The aforementioned process must be free of barriers to the enrollment and attendance of homeless children and youth; such as the requirement for homeless children and youth to provide proof of residence or notarized affidavits; health/immunization records; previous school or transfer records as a condition of enrollment. Grantees are required to interface with all districts within their respective region. Further, it is required that grantees report to the SEA on all barriers to enrollment experienced by local liaisons for homeless children and youth in their respective regions regarding enrollment and attendance of homeless children and youth. The following citation from ESEA requires that Title I districts reserve certain funds for its homeless students. Therefore, interfacing with these districts is essential. Title 1, Part A: RESERVATION- A local educational agency shall reserve such funds as are necessary under this part to provide services comparable to those provided to children in schools funded under this part to serve homeless children who do not attend participating schools, including providing educationally related support services to children in shelters and other locations where children may live. 20 USC 6313(c)(3)(A) PROJECT DESCRIPTION All applicants must include and describe in their application how the following requirements will be met under the Stewart B. McKinney-Vento Grant for the Education of Homeless Children and Youth, according to the childs best interest: continue the childs education in the school of origin for the duration of homelessness; for the remainder of the academic year if permanently housed during the academic year; or enroll the child in any public school that non-homeless students who live in attendance area in which the child is actually living are eligible to attend; to the extent feasible, keep a homeless child in the school of origin, except when doing so is contrary to the wishes of the childs parent or guardian; provide a written explanation, including a statement regarding the right to appeal to the homeless childs parent or guardian, if the local education agency sends such child to a school other than the school of origin or a school requested by the parent; and in the case of an unaccompanied youth, provide notice to such youth of the right to appeal; immediately enroll the homeless child, even if the child is unable to produce records normally required for enrollment, such as previous academic records, medical records, proof of residency, or other documentation; immediately contact the school last attended by the child to obtain relevant academic and other records; immediately refer the parent or guardian of a child needing immunizations or immunization records to the local liaison, who will assist in obtaining necessary immunizations, or immunization or medical records; maintain for each homeless student any record ordinarily kept by the school, and ensure that, upon request, the record can be made available in a timely fashion; notwithstanding a dispute, immediately admit the student to the school in which enrollment is sought, pending resolution of the dispute; provide a written explanation of the schools decision regarding school selection or enrollment, including the rights of the parent, guardian, or child to appeal the decision; refer the child, parent, or guardian to the local liaison, who will coordinate the dispute resolution process as expeditiously as possible, and in the case of an unaccompanied youth, ensure that the student is immediately enrolled in school pending resolution of the dispute; and make a placement choice regardless of whether the child lives with the homeless parents or has been placed elsewhere. Goals, Objectives and Indicators The New Jersey Department of Education requires that applicants develop goals and objectives for their local project. Objectives should reflect those benchmarks that the applicant wants to accomplish in each year of this three-year project towards each goal. Corresponding indicators should be designed to realistically assist in the accomplishment of each objective. Objectives and indicators are important incremental measures of progress made by the homeless education project toward its goals. The foundation of a successful project rests with result-oriented goals and objectives designed for the population to be served. Project Activity Plan A carefully constructed Program Activity Plan listing activities that correspond to each objective, supporting the proposed budget and providing a clear linkage to the goals, objectives and indicators must be included. Goals should reflect the intent and standards of those in the McKinney-Vento Homeless Assistance Act and be based upon each the following primary needs of children and youth experiencing homelessness: Tutoring, remedial educational services and enrichment activities that are linked to the achievement of state standards (examples: developmentally appropriate early childhood programs, not otherwise provided through federal, state or local funding, for preschool age children; before school and after school tutoring; summer programs for homeless children and youth in which a teacher or other qualified individual provides tutoring, homework assistance, and supervision of education activities); provision of professional development and other activities for educators and pupil services personnel to develop awareness and heighten their understanding of, and sensitivity to, the needs and rights of homeless children and youth, and the specific educational needs of runaway and homeless youth; education and training for parents of homeless children and youth regarding the rights and resources available to their children; expedited evaluations of the strengths and needs of homeless children and youth, including needs and eligibility for existing programs and services (including for gifted and talented students, children with disabilities, programs for students with limited English proficiency, services provided under Title I of the ESEA, or similar state or local programs in vocational education and school meals programs); a program design that provides necessary support services, including but not limited to, a minimum of three of the services listed below: referral services for homeless children and youth for medical, dental, psychological, nutritional and other health services; transportation, which includes transportation to the childs school of origin when that school is within the LEA, and a method to share responsibility and costs if outside of the LEA; pupil counseling services (including violence prevention counseling) and referrals for such services; activities to address the particular needs of homeless children and youth that may arise from domestic violence; provision of school supplies, including those supplies to be distributed at shelters or temporary housing facilities or other appropriate locations; and other extraordinary or emergency assistance needed to enable homeless children and youth to attend school. 2.3 BUDGET DESIGN CONSIDERATIONS Funds are for the purpose of developing and implementing supplemental educational and supportive services for school-age children who are experiencing homelessness, by providing services during school hours and/or before and after school, during holidays, weekends, and vacations. The applicants budget must be well-considered, necessary to address the project objectives, remain within the funding parameters contained in this NGO and demonstrate prudent use of resources. The budget will be reviewed to ensure that costs are customary and reasonable for implementation of each project activity. Specifically, McKinney-Vento ESEA funds must be used to assist homeless children and youth in enrolling, attending, and succeeding in school. Funds may support the following activities: Paying for the salary of the federally and state required position of the local liaison for homeless children and youth. Tutoring, supplemental instruction, and other educational services that help homeless children and youth reach the same challenging State content and State student performance standards to which all children are held. As clearly specified in the ESEA, all academic enrichment programs for disadvantaged students, including programs for homeless students, must be aligned with State standards and curricula. Additionally, when offering supplemental instruction, LEAs should focus on providing services for children and youth that reflect scientifically-based research as the foundation for programs and strategies to ensure academic success. Expedited evaluations of eligible students to measure their strengths and needs. These evaluations should be done promptly in order to avoid a gap in the provision of necessary services to those children and youth. Evaluations may also determine a homeless child or youths eligibility for other programs and services, including educational programs for gifted and talented students, special education and related services for children with disabilities, English language acquisition, vocational education, school lunch, and appropriate programs or services under ESEA. Programs and other activities designed to raise awareness among educators and pupil services personnel of the rights of homeless children and youth under the McKinney-Vento Act, and the special needs such children and youth have as a result of their homelessness. Referrals of eligible students to medical, dental, mental, and other health services. Paying the excess cost of transportation not otherwise provided through Federal, State, or local funds, to enable students to attend schools selected under section 722(g)(3) of the McKinney-Vento Act. Developmentally appropriate early childhood education programs for homeless children of preschool age that are not provided through other Federal, State, or local funds. Services and assistance to attract, engage, and retain homeless children and youth, and unaccompanied youth, in public school programs and services provided to non-homeless children and youth. Before- and after-school programs, mentoring, and summer programs for homeless children and youth. Qualified personnel may provide homework assistance, tutoring, and supervision of other educational instruction in carrying out these activities. Paying fees and costs associated with tracking, obtaining, and transferring records necessary for the enrollment of students in school. The records may include birth certificates, guardianship records, immunization records, academic records, and evaluations of students needed to determine eligibility for other programs and services. Education and training programs for parents of homeless children and youth regarding the rights their children have as homeless individuals and regarding the educational and other resources available to their children. Programs coordinating services provided by schools and other agencies to eligible students in order to expand and enhance such services. Coordination with programs funded under the Runaway and Homeless Youth Act should be included in this effort. Pupil services programs providing violence prevention counseling and referrals to such counseling. Programs addressing the particular needs of eligible students that may arise from domestic violence. Providing supplies to non-school facilities serving eligible students and adapting these facilities to enable them to provide services. Providing school supplies to eligible students at shelters, temporary housing facilities, and other locations as appropriate. Providing extraordinary or emergency services to eligible students as necessary to enroll and retain such children and youth in school. It should be noted that food may be offered to encourage families to participate in activities held continuously throughout the day and/or evening. 2.4 BUDGET REQUIREMENTS In constructing the budget, please note that all costs must be reasonable and necessary to implement program activities. Additionally, the budget entries must demonstrate clear and specific links to the project activity plan. All applicants must provide sufficient explanation of budgeted costs, including the calculation detail (cost-basis). In the Title of Position box for positions that have Other Benefits be sure to list the Other benefits by type and percentage amount such that the total of the individual Other benefit percentage amounts equal the percentage amount shown in the Other Benefits box. For budget entries that represent administrative costs be sure to check, Administrative, in the Cost section of those entries. For any budget entry that has both a program and administrative portion create two budget entries, one for each. Be sure to check Program or Administrative in the Cost section. For example, if an after-school teachers salary is based on providing both teaching (Instructional tab) and nonteaching (Non-instructional tab) services to the grant. Be sure to explain what the amounts in the How Many and Cost per Unit boxes represent for the Supply, Equipment, and Other tabs budget entries. If the amounts in those boxes represent a calculation, describe that calculation in the Description box. Be sure the Description boxes also describe what the cost is for, the need for it, and its relation to the grant program. Mileage reimbursement budget entries must describe the relation to the grant of the traveler(s) and the grant-related purpose(s) of the travel, as well as a brief explanation of how the number of miles was calculated. Mileage must be a separate budget entry and calculated at no more than $.31 per mile. When requesting conference travel costs such as airfare, lodging, and meals, create separate entries for each conference. Be sure to identify the relation of the grant of each traveler. (There should be a corresponding conference registration entry). Insert this statement, gsa.gov rates will be used at the time of travel, into the Description box for all conference travel costs. Be sure to itemize travel costs on a per person basis. In the How Many box insert the number of travelers. In the Cost per Unit box insert the total cost per person. In the Description box show the per person cost for round-trip coach airfare or railfare. For meals shows the per person, per day cost times the number of days. For lodging show the per night rate per room times the number of nights. For airport shuttles show the cost for up to four shuttles per person. Grantees must adhere to the NJDOE required provisions of A-5/Chapter Law 53. The provisions of A-5/Chapter Law 53 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the grantee work with their business administrator when constructing the budget. The NJDOE applies the A-5 restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursement for meals on in-state travel Mileage reimbursement may not exceed $.31 per mile The grantee must ensure that it meets all of the requirements listed below: Programs will be expected to allocate ninety percent (90%) of the total grant amount for direct services to children and their families. No more than ten (10) percent may be used for administrative purposes. Direct services costs may include salaries and fringe benefits for persons with direct instructional, evaluation, counseling and/or referral responsibilities; curriculum materials and supplies; training and staff development activities; contracted services; and transportation of the children. Administrative costs, which include indirect costs, may not exceed ten percent (10%) of the total grant amount. If the applicant requests an indirect cost percentage, documentation of an approved rate must be included with the application by using the Upload tab. For each staff member whose duties include administration and direct services, provide a job description which includes the percentage of time spent on each task, group of tasks, or responsibility. For each staff member whose duties must be entered in more than one salary line (for example, a staff member who serves as teacher, Instructional Salary tab, and a counselor, Non-instructional Salary tab) provide a job description which includes the percentage of time spent on each task, group of tasks, or responsibility. The applicant must be prepared to document all salaries. Salaries for split-funded personnel must be pro-rated to accurately reflect the time charged to this grant program. Instructional equipment may be purchased only if directly related to grant activities, sufficiently justified, and designed to meet the needs of the population served. 7. Assistance may be provided to defray the excess cost of transportation for students under section 722(g)(4)(A) of the Homeless Education Assistance Act, when not otherwise provided through Federal, State, or local funding, and where necessary to enable students to attend the school selected under section 722(g)(3). Grant funds provided through this NGO may not be expended for the following: Entertainment. Each field trip budgeted must have a corresponding, documented educational component. Costs of rental space Costs for capital renovations or construction The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The NJDOE will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a grant under this NGO, you must prepare and submit a complete application. Your application will be a response to the states vision as articulated in Section 1: Grant Program Information of this NGO. It will be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. 3.2 EVALUATION OF FIRST-YEAR APPLICATIONS As mandated by federal regulations, a review panel shall be convened to read and score each application. This panel shall consist of three (3) professionals, two (2) from within the NJDOE and one (1) external to the NJDOE. Each application will be considered based on quality and comprehensiveness, including consistency with the states goal of the provision of supplemental services designed to enable all homeless children and youth to meet challenging state content and student performance standards. Applications will also be reviewed for completeness, accuracy, and appropriateness of response to each of the items identified in Section 2. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, as well as the evaluation results associated with these applications, and other information regarding the competitive grants process, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. The following point values apply to the evaluation of applications received in response to this NGO: Application Component Point ValueSTATEMENT OF NEED10PROJECT DESCRIPTION20GOALS, OBJECTIVES AND INDICATORS20PROJECT ACTIVITY PLAN20ORGANIZATIONAL COMMITMENT AND CAPACITY20BUDGET10TOTAL 100 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of your EWEG application. Failure to include a required component may result in your application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed. Required (()Form EWEG TAB/SUBTABIncluded (()(Contacts(Budget (Narrative (Update, Description, Objectives, Activities) (Board Resolution (Documentation of Federal Compliance (DUNS/CCR) (NJDOE Assurances (*The following documents are to be scanned and uploaded in the EWEG Application prior to submission. Specific criteria for this activity will be listed on the Upload tab in the EWEG application. All forms are included as Appendices in the NGO document. (NGOStatement of Assurances (Appendix 1) (NGOVerification of District Collaboration and Title I, Part A Reserve for Homeless Education (Appendix 2)(NGODocumentation of Required Collaboration (Appendix 3)(NGODocumentation of Indirect Cost (if applicable) Applicant Agency: _____________________________ Appendix 1 McKinney-Vento Education of Homeless Children and Youth Program STATEMENT OF ASSURANCES 2012-2013 I, ____________________________ certify that __________________________ Print Name of Chief School Administrator Name of LEA Will assure that the combined fiscal effort per student, or the aggregate expenditures of our agency and the State with respect to the provision of free public education by such agency for the fiscal year preceding the fiscal year for which the determination is made, was not less than 90 percent of such combined fiscal effort or aggregate expenditures for the third fiscal year preceding the fiscal year for which the determination is made; Will use subgrant funds in compliance with requirements of section 722(g)(3) through (7) of the McKinney-Vento Homeless Education Assistance Improvements Act of 2001. Will implement policies and procedures to ensure that activities will not isolate or stigmatize homeless children and youth. Will assure the choice of schools homeless children and youth are eligible to attend, as provided in subsection (g)(3)(A); Will assure that no homeless child or youth is required to attend a separate school for homeless children or youths; and Will assure that homeless children and youths shall be provided comparable services described in subsection (g)(4), including transportation services, educational services and meals through school meals programs; and that homeless children and youth will not be stigmatized by school personnel. __________________________________________ _________________________ Signature of Lead Agencys Chief School Administrator Date Applicant Agency: _____________________________ Appendix 2 McKinney-Vento Education of Homeless Children and Youth Program VERIFICATION OF DISTRICT COLLABORATION and DISTRICT TITLE I, PART A RESERVE FOR HOMELESS EDUCATION 2012-2013 (Please duplicate for each school to be served.) This document is to be signed and included with the application as evidence of collaboration with any district not documented previously and/or as evidence of continued collaboration with each district approved to be served in the original and/or last application. Name of Collaborating School District: _________________________________________________ Total Title I, Part A Allocation____________________ Amount of Homeless Reserve______________________ Title I, Part A funds Reserve, if any, for homeless education as noted on the FY2012 Title I, Part A Eligibility Step 4 tab of the NCLB application in the EWEG system. It is my understanding that the above-named applicant will serve those children and youth enrolled in my district who are experiencing homelessness with supplemental instructional and/or support services as needed. I certify that my district has a designated district homeless liaison who will work with this program to ensure coordination and collaboration of services to these students and their families. I further certify that my district will provide data to the above applicant for the purposes of local and state evaluations. In addition, I certify that this document accurately represents the amount of Title I, Part A funding that is reserved to serve the needs of homeless children and youth within the aforementioned district. Print Name of Collaborating Chief School Administrator _________________________________________________________________________________ Signature of Collaborating Chief School Administrator (CSA) _________________________________________________________________________________ Print Name of Applicant Chief School Administrator ___________________________________________________________________________________ Signature of Applicant Chief School Administrator Applicant Agency: _____________________________ Appendix 3 McKinney-Vento Education of Homeless Children and Youth Program DOCUMENTATION OF REQUIRED COLLABORATION (Please duplicate for each collaborating agency.) 2012-2013 Applicant Agency Name: ________________________________________________________________________ This document is to be signed and submitted with the grant application as evidence of the collaboration between the applicant and the agency with whom the applicant has or will coordinate in the planning and execution of services outlined in the grant application. Name of collaborating agency/organization: Contact Person Name and Title: _____________________________________________ Address:________________________________________________________________ County:_________________Telephone#:___________________Fax#:_______________ Email Address: ________________________________________________ Type of agency/organization (Please check the appropriate agency): ___ Social Service Agency ___ City/County Government Agency ___ School ___ Business/ Corporation ___ Community-based Organization ___ Faith-based Organization It is my understanding that the applicant listed above plans to submit an Education of Homeless Children and Youth Program application, available through the New Jersey Department of Education (NJDOE) to provide supplemental instructional and supportive services to eligible children and youth and their families. Recognizing the need for such services, I am committed to ensuring that my agency acts in full support of the proposed program through the provision of activities, services, and/or resources as a result of the collaborative effort between my agency and the aforementioned applicant agency. In addition, my agency will provide data or other information to the applicant for the purposes of documentation of services and the state evaluation of the program. Please check off the services that the collaborating agency will provide: ___ Provide programming/activity-related services ___ Provide paid staffing ___ Provide volunteer staffing ___ Provide in-kind donations ___ Provide goods/materials ___ Provide transportation ___ Provide technical assistance___ Provide services (referral, mental health counseling,social services) ___ Fundraising ___ Adult Education ___ Parent Education ___ Provide evaluation services ___ Other (please specify) ____________________________________________________________________ Print Name of Collaborating Agency CEO or CSA ___________________________________________________ ___________________ Signature of Collaborating Agency CEO or CSA Date     PAGE 5 PAGE 25 Final 4/1/03 $&klrwy}   ( / < S W _ ` a c   # $ & > @ l m x  ļ뢞yqhqhQ;mHsHhQmHsH hQhQ hQaJ hQ5aJhshQ6hshQ0JhQjhQUhcR!hQ5hshQ56hhQ5h8hQ5 h]5 hQ5hQ5CJaJhshQ5CJaJhshQ5hshQCJ$OJQJ'$%&fr~      0 T U V $ ,0$ @ HP (#@&a$gdQ$a$gdQV W ` a b c % & ? @ A m w x $a$gdQ $a$gdQgdQ $ ,0$ @ HP (#@&a$gdQ   @ A o p   H I r s $a$gdQ$a$gdQ  + ? 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