ࡱ> |}~ bjbj -wn!$ +$ $$$D%%%%d&% (ZM*:***+,T,,       * $,<++,<,< 7$7$**h $@@@,<7$l*$* @,< @@"0$,0*P H'%<~v|  < ft>0H@$/-1`@+57M---  z? --- ,<,<,<,<--------- ": Notice of Grant Opportunity 21st Century Community Learning Centers Program Training and Technical Assistance Continuation Application 13-EK26-H05 September 1, 2013 August 31, 2014 Christopher D. Cerf Commissioner Barbara Gantwerk Assistant Commissioner Division of Student and Field Services Susan B. Martz Director Office of Student Support Services Division of Student and Field Services March 2013 Application Due Date: May 8, 2013 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500  HYPERLINK "http://www.state.nj.us/education" http://www.state.nj.us/education STATE BOARD OF EDUCATION ARCELIO APONTE . Middlesex President ILAN PLAWKER .. Bergen Vice President MARK W. BIEDRON....................................................................... Hunterdon DR. RONALD K. BUTCHER . Gloucester CLAIR CHAMBERLAIN Eckert. Somerset JOSEPH FISICARO. Burlington JACK A. FORNARO Warren EDITHE FULTON . Ocean ROBERT P. HANEY Monmouth ERNEST P. LEPORE .... Hudson ANDREW J. MULVIHILL... Sussex J. PETER SIMON.. Morris DOROTHY S. STRICKLAND .. Essex Christopher Cerf, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. TABLE OF CONTENTS When responding to this Notice of Grant Opportunity (NGO), applicants must also access the "Discretionary Grant Application (DGA)" for additional information governing the grant program. See HYPERLINK "http://www.nj.gov/njded/grants/discretionary/apps/"www.nj.gov/njded/grants/ or call the Application Control Center (ACC) at 609-633-6974. SECTION 1: GRANT PROGRAM INFORMATION PAGE 1.1 Description of the Grant Program 1 1.2 Eligibility to Apply 3 1.3 Federal Compliance Requirements (DUNS, CCR) 6 1.4 Statutory/Regulatory Source and Funding 7 1.5 Dissemination of This Notice 8 1.6 Technical Assistance 8 1.7 Application Submission 9 1.8 Program and Fiscal Reporting Requirements 9 1.9 Assessment of Statewide Program Results 10 1.10 Reimbursement Requests 14 SECTION 2: PROJECT GUIDELINES Project Design Considerations 15 Project Requirements 16 Budget Design Considerations 28 Budget Requirements 29 SECTION 3: COMPLETING THE APPLICATION 3.1 General Instructions for Applying 33 3.2 Review of Application 33 3.3 Application Component Checklist 34 SECTION I: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM The New Jersey Department of Education (NJDOE), Office of Student Support Services, to provide statewide training and technical assistance to improve the quality of programming and build the capacity of staff in forty-seven (47) 21st Century Community Learning Centers (21st CCLC) grantees. Additionally, in an effort to increase the number of quality afterschool programs throughout the state, the award recipient will provide statewide training to other eligible entities within New Jersey. In addition to designing and providing trainings and technical assistance, the award recipient will facilitate networking among the 21st CCLC programs to improve their programs and professional practice. The award recipient will be required to fulfill the following: Design and provide training and technical assistance that helps the 21st CCLC grantees fulfill program requirements, and also builds the capacity of the program staff which in turn will enhance the quality of the program; Assist the NJDOE in addressing program quality, sustainability and networking; Promote the development, continuity and expansion of quality 21st CCLC grantees through on-site quality visits; Facilitate professional learning communities within 21st CCLC grantees, especially around the following themes: STEM, career awareness and exploration, visual and performing arts and civic engagement; Foster the development of 21st CCLC grantee partnerships with key stakeholders including school-day administrators and staff, parents, and collaborators; Collaborate with state-level 21st CCLC evaluator to administer evaluation trainings to ensure appropriate use of data, including surveys; Assist the 21st CCLC grantees in the implementation of action research to encourage continuous quality improvement; Provide training to other eligible entities within New Jersey; Provide training sessions on best practice strategies for intentional planning, aligning with the school-day, creating a youth-centered environment, effective management, summer learning, engaging parents and families, local evaluation methods and designing program staff professional development; Integrate the Common Core State Standards within afterschool programming in order to improve participant achievement; Promote the use of a guided-inquiry approach to support the development of participants 21st Century skills; Design and plan professional learning experiences that are relevant, interactive and based on current national research; and Utilize nationally recognized quality standards for afterschool in developing trainings, workshops and conferences. Background Information on 21st CCLC Programs Under Title IV, Part B of the No Child Left Behind (NCLB) Act of 2001, 21st Century Community Learning Centers (CCLC) are defined as centers that offer academic remediation and enrichment activities in tandem with a broad array of other enrichment activities in the areas of arts and culture, youth development, and physical activity to students and their adult family members when school is not in session. The purpose of the 21st CCLC program is to supplement the education of students in grades 4-12, who attend schools eligible for Title I schoolwide programs or schools where a minimum of 30% of students are from low-income families. The program aims to assist students in attaining the skills necessary to meet New Jerseys Core Curriculum Content Standards and Common Core State Standards. Therefore, all 21st CCLC programs must provide participating students with academic enrichment opportunities that complement the regular school day. According to The Quality Imperative: A State Guide to Achieving the Promise of Extended Learning Opportunities, ELOs are critical supports within high functioning education systems. Research demonstrates that ELOs boost academic gains, increase participant engagement, cultivate work-study habits, improve behaviors and social and emotional developments, support working families and build stronger connections among families, schools, and communities. Additionally, researchers and afterschool practitioners have found that effective programs combine academic, enrichment, cultural, and recreational activities to guide learning and engage youth. Also, ELOs, such as afterschool, before school and summer programs, provide youth with a safe, structured learning environment, thereby providing support to working families. Because the 21st CCLC Program includes before school, afterschool, weekend, and summer programming, the terms extended learning opportunities (ELOs), out-of-school-time (OST), and afterschool programming are used interchangeably throughout this notice of grant opportunity (NGO). New Jerseys Vision for 21st CCLC Programs The vision for New Jerseys 21st CCLC Program is to develop high quality out-of-school time programs through community learning centers that provide services not just to the child but to the entire family. The provision of services through 21st CCLC grantees throughout the state will: Increase students career and college readiness by offering high-quality remediation activities in core academic areas such as reading and mathematics, enrichment activities including arts and culture, youth development experiences, and physical activity; Increase positive student behavior by infusing social, emotional, and character development into the program; Engage adult family members of attending students to participate in an array of parental involvement activities; and Establish and maintain partnerships and collaborative relationships to ensure participants access to all available resources through coordinated efforts and to sustain programs. Grant Program Period The award will be issued on an annual basis with the NJDOE reviewing program performance through reports, monitoring, adequate and efficient use of federal funds, and a continuation application to determine continued program funding. This year 2 award period will be September 1, 2013 through August 31, 2014. The project periods for the subsequent award years are: Year 3: September 1, 2014 August 31, 2015 Year 4: September 1, 2015 August 31, 2016 Year 5: September 1, 2016 August 31, 2017 NOTE: The award will be issued on an annual basis contingent on continued program eligibility, program performance and availability of federal funds. ELIGIBILITY TO APPLY Eligibility to apply for this Training and Technical Assistance Continuation grant is limited to the currently funded agency from the year 1 grant, the New Jersey School- Age Care Coalition (NJSACC). 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, CCR) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients and applicants must have a valid DUNS number and must also be registered with the federal system for award management (SAM), the successor to the Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available for free to all entities required to register under FFATA. To obtain a DUNS number, go to  HYPERLINK "http://fedgov.dnb.com/webform/" http://fedgov.dnb.com/webform/ To register with the SAM database, go to  HYPERLINK "http://www.sam.gov" www.sam.gov The award recipient is required to complete the DUNS form as part of the application and must certify that they will ensure that their SAM registration will remain active for the entire grant period. No award will be made to the award recipient if it is not in compliance with FFATA. STATUTORY/REGULATORY SOURCE AND FUNDING The award recipients project must be designed and implemented in conformance with all applicable state and federal regulations. The 21st CCLC Training and Technical Assistance NGO is 100% federally-funded under Title IV, Part B of the NCLB Act of 2001. The NJDOE will provide approximately $160,000 annually to continue funding one (1) award to the award recipient who will provide statewide training and technical assistance to improve the quality of forty-seven (47) 21st Century Community Learning Centers programs (21st CCLC) in New Jersey. The award recipient must be reminded that the federal funding language and New Jersey 21st CCLC logo, which will be forward to the award recipient, must be prominently displayed on all printed and electronic program materials. Additionally, the award recipient must ensure that the program is listed on the agencys website to assist in marketability and recognition of the program. These funds can be used only to supplement and not supplant, federal, state or local funds. Failure to demonstrate the aforesaid will result in the reduction of the requested award amount. The final award is subject to the availability of Title IV, Part B funds. DISSEMINATION OF THIS NOTICE The Office of Student Support Services (OSSS) will make this notice available to the current award recipient. The award recipient may access additional copies of the NGO at the NJDOEs website:  HYPERLINK "http://www.state.nj.us/njded/grants/discretionary/" http://www.state.nj.us/njded/grants/discretionary/. 1.6 TECHNICAL ASSISTANCE A technical assistance workshop will not be held. Technical assistance will be provided on an as- needed basis. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The applicant must submit an original and four (4) copies of the completed application and all applicable forms, to the Application Control Center (ACC) no later than 4:00 P.M. on Wednesday, May 8, 2013. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application received after this deadline. The applicant will lose the opportunity to be considered eligible for an award if the application is received after the due date. The original and four (4) copies of the application must be mailed or hand-delivered to the ACC. Postmarks are not acceptable evidence of timely submission. Receipt by the due date and time is required. The applicant is encouraged to obtain a dated receipt from the ACC or to sign in upon delivery to verify NJDOE receipt. The complete application includes all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for consideration. The NJDOE reserves the right to reject any application not in conformance with the requirements of this NGO. Applications submitted via facsimile will not be accepted under any circumstances. To ensure timely delivery, the applicant is encouraged to: Hand-deliver the application to 100 River View Plaza, Trenton, New Jersey, which is located next to the Mercer County Waterfront Park on Route 29, between the hours of 8:30 A.M. and 4:00 P.M., Monday through Friday (excluding state holidays) and obtain a dated receipt; or Send the application by Certified Mail or Return Receipt; or Arrange for delivery by an overnight courier service to ensure timely delivery. The mailing and courier service addresses are listed in the chart below: Mailing AddressCourier Service AddressApplication Control Center New Jersey Department of Education 100 River View Plaza P.O. Box 500 Trenton, NJ 08625-0500Application Control Center New Jersey Department of Education 100 River View Plaza Trenton, NJ 08625 1.8 PROGRAM AND FISCAL REPORTING REQUIREMENTS The award recipient is required to submit quarterly program and fiscal progress reports. For additional information regarding post-award reporting requirements, please review the Grant Recipients Manual for Discretionary Grants, part seven, which is available online at  HYPERLINK "http://www.nj.gov/njded/grants/discretionary/management/manual.shtml" http://www.nj.gov/njded/grants/discretionary/management/manual.shtml. Program and fiscal reports for this program will be due as follows: Program/Fiscal Report Quarterly Reporting Period Due Date_____ 1st Quarter September 1, 2013 December 31, 2013 January 17, 2014 Interim September 1, 2013 March 31, 2014 April 18, 2014 3rd Quarter September 1, 2013 June 30, 2014 July 18, 2014 Final September 1, 2013 August 31, 2014 October 31, 2014 ASSESSMENT OF STATEWIDE PROGRAM RESULTS The NJDOE will utilize all available data to assess the effectiveness of the award recipient. Data may include, but is not limited to, participant evaluations, follow-up surveys, quarterly reports and deliverables outlined in this training and technical assistance NGO. The evaluation of the training and technical assistance project will be based on the extent to which the award recipient: Fulfills the requirements detailed in this NGO, including deliverables, timelines and quarterly reporting; Provides trainings that are appropriate and effective using the results of the participant evaluation forms, follow-up surveys, and other appropriate methods of data collection; and Attains the goals, objectives and indicators described in Section 2.2 1.10 Reimbursement Requests Payment of grant funds is made through a reimbursement system rather than through scheduled monthly payments. Reimbursement requests for any grant funds the award recipient has expended are processed through the Electronic Web-Enabled Grant (EWEG) system. Requests may begin once the award recipient has accepted the award through EWEG. Award recipients must submit requests no later than the 15th of the month in order to receive payment the following month. You may include funds in your request that will be expended through the last calendar day of the month in which you are requesting the reimbursement. If the award recipients request is approved by the NJDOE program officer, the award recipient should receive payment around the 8th-10th of the following month. A tutorial on reimbursement requests may be found at: HYPERLINK "http://www.nj.gov/education/grants/rrt.htm"http://www.nj.gov/education/grants/rrt.htm. NOTE: Payments cannot be processed until the signed contract has been returned to the NJDOE. Payments will be withheld until all final reports have been submitted and approved. The NJDOE will not approve a reimbursement request(s), if a program has any outstanding report(s). SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the framework within which it will plan, design, and develop its proposed project to meet the purpose of this training and technical assistance grant. Before preparing applications, the applicant is advised to review Section 1.1, Description of the Grant Program, of this NGO to ensure a full understanding of the states vision and purpose for offering the grant. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. When developing the application, the applicant must use the Discretionary Grant Application (DGA). The DGA contains the requirements, forms and instructions applicable to all grant programs. The application process is based upon conformance with the application requirements contained in the DGA and the project specific information contained in Sections 2 and 3 of this NGO. PROJECT DESIGN CONSIDERATIONS Considerable thought and planning between the award recipient and its partners, if applicable, must occur to ensure a correlation between the NJDOEs purpose (presented in Section 1.1) and the applicants design of this training and technical assistance project. By collaborating and coordinating the resources of outside agencies, community centers, foundations and/or corporations expand the resources and expertise available to participants and allow for more efficient use of resources. It is the intention of this NGO to enhance 21st CCLC program quality and staff capacity through professional development for both school day and afterschool staff. As mentioned earlier in this NGO, professional development is a strategy to ensure intentional collaboration and linkage to the school-day. Providing joint professional development equips staff with skills necessary to implement a quality afterschool program that supports youth learning, engages staff, and encourages new ideas and creativity. PROJECT REQUIREMENTS The applicant may use the funds to provide a broad array of training and technical assistance, approved by the NJDOE, to 21st CCLC programs and other eligible entities that advance the academic achievement, social, behavioral, and physical development of the programs participants. To maintain consistency with the regulations set forth by the United States Department of Education (USDE) and the NJDOEs belief that there are diverse and multiple paths for youth achievement, the NJDOE has established minimum program requirements that must be addressed by the award recipient. The following requirements are broken into the following sections: Project Description; Goals, Objectives, Indicators and Evaluation; and the Project Activity Plan. Project Description In this section the award recipient should provide a detailed description of the year two proposed project, including how the project will be implemented, managed and staffed. Through this 21st CCLC Training and Technical Assistance project, the NJDOE intends to provide training and technical assistance that both assists the 21st CCLC grantees in implementing high quality programs, fulfilling program requirements and building the capacity of the program staff. The award recipient will work with the NJDOE to: Promote the development and implementation of quality programming among 21st CCLC programs; Develop and conduct capacity building training and technical assistance to 21st CCLC program staff and other eligible entities within New Jersey; Assist the NJDOE in supporting the sustainability of 21st CCLC programs and practices that enhance or improve students academic performance; Facilitate networking opportunities for out-of-school time program providers throughout New Jersey; and Use state-level evaluation reports to provide targeted technical assistance. Additionally, the award recipient agrees to: Conduct annual assessments of current 21st CCLC grantees to determine future training and technical assistance needs, that could include but are not limited to: sustainability efforts, out-of-school time needs and gaps across the state, program successes/ challenges; Develop all training content in collaboration with the NJDOE based on the analysis of 21st CCLC State-level evaluation (including the 2009-2010 New Jersey 21st CCLC Impact Report, 21st CCLC Promising Practices Report and the 21st CCLC Comprehensive Report developed by the American Institutes of Research) and other data to identify program needs; Utilize presenters with documented expertise in the subject matter of the training or workshop they will provide; Culminate all trainings by assisting attendees in developing a plan to use the information obtained to improve the quality of their programs; Advertise all trainings, workshops and conferences a minimum of two months before the actual date of the session; Secure meeting locations; Maintain the capacity for on-line registration; Conduct planning meetings with the NJDOE staff at least twelve (12) weeks prior to the training dates; and Administer a follow-up survey two (2) to three (3) months following each training. Address the extent to which each training/technical assistance session achieved the goals and objectives established for the session to inform future planning and strategies. The applicant must address the following goals and objectives within the Project Description section: Develop and conduct capacity building training and professional development opportunities for the 21st CCLC programs and other out-of-school time programs to increase the quality programs within the state of New Jersey (Goal 1): Quality afterschool programs provide a unique environment where children and youth can develop a range of skills needed to support full involvement in their communities. Researchers have found that effective programs combine academic, enrichment, cultural and recreational activities to guide learning and engage youth. The vision of the New Jersey 21st CCLC Program is to develop and support long-term, sustainable programs and practices that enhance or improve students academic performance. The department will support the NJSACC Statewide Conference to be held in November 2013 provide workshops, identified in consultation with the NJDOE, focused on promoting quality improvement in the 21st CCCLC programs such as workshops on 21st Century Afterschool Science Project (21st CASP), Career Awareness and Exploration, Visual and Performing Arts, Science, Technology, Engineering and Mathematics and Civic Engagement, in addition to registration costs for NJDOE staff. Develop professional development for the purpose of providing leadership and mentorship training to 21st CCLC project directors and other out-of-school time (OST) veterans who desire to serve as mentors to newer 21st CCLC and OST programs. B. Support 21st CCLC programs in enhancing and improving student academic performance by promoting research-based programs and practices and program sustainability (Goal 2). As the national perspective of afterschool focuses on quality, it is imperative that the NJDOE provides training and technical assistance that directly impacts program quality through assisting the 21st CCLC grantees in achieving program requirements and builds the capacity of the program staff. The award recipient must use presenters with documented expertise in the subject matter of the training or workshop they will provide. The NJDOE will assist in providing training materials in tandem with the applicant and in securing training venues and presenters. To ensure the continuous improvement of 21st CCLC programs, the award recipient will be responsible to: In collaboration with the NJDOE, plan and provide a new grantee orientation for the new cohort of 21st CCLC competitive grantee awards. The orientation will occur within the first two weeks of September. Plan and facilitate, in tandem with NJDOE, a total of (4) four Project Director Meetings to be scheduled once per quarter throughout the year. Specific dates will be mutually agreed upon within 30 days of the award. Topics for each meeting will be determined in conjunction with the NJDOE and based on improving program quality, grantee feedback and grantee needs identified by NJDOE and training and technical assistance project staff. Training must also be provided for the twenty-six (26) Cohort 6 grantees in their final grant year, regarding program sustainability. Each meeting will include time for differentiated training/ technical assistance dependent on the topics being covered and identified need of the programs. Each meeting will include time for networking with among the programs as well as presentations from grantees to share information on effective practices and activities. Each meeting will begin with a review of follow-up assignments and conclude with homework assignments for the next meeting. Develop supportive materials to assist grantees in implementing initiatives, including: A reference guide aligning the New Jersey 21st CCLC program model, with the newly developed New Jersey Quality Standards for Afterschool (NJQSA), for the purpose of providing grantees with a summative resource for implementing high quality 21st CCLC programs. The guide must include the programmatic requirements and components of 21st CCLC, the corresponding NJQSA, suggestions for program implementation, instruction for utilizing the assessment and rating tool and supporting research and resources. Assist the NJDOE in integrating the NJQSA, assessment and rating tool into the departments 21st CCLC monitoring/ compliance process. Conduct a maximum of fifteen (15) quality assistance onsite visits to promote continuous improvement. The award recipient will provide technical assistance and guidance during these visits and maintain appropriate documentation of information provided. The award recipient and the NJDOE will pre-determine 21st CCLC programs to be visited based on established criteria (e.g. needs identified during site visits, evaluation information, identified promising practices). To ensure the implementation of quality enrichment programming within 21st CCLC programs and assist the NJDOE in fulfilling its vision, the award recipient must address how it plans to integrate the following strategies in their proposed training and technical assistance plan: Provide technical assistance, upon request by 21st CCLC programs or direction of the NJDOE, which may be provided in the form of on-site, telephonic, or web-based technical assistance depending on the needs of the grantee. Reinforce the use of the You 4 Youth professional development portal, developed by the USDE specifically for 21st CCLC programs nationwide. Establish relevance for youth through cross-content integration and application of skills with a specific focus on the four (4) themes approved by the NJDOE, STEM, Career Exploration, Civic Engagement, or Visual and Performing Arts Design inquiry based activities that guide youth in finding the answers themselves and modeling for staff how they can engage students to ask new questions along the way. Engage youth in out-of-school time programs to promote increased opportunities to academic enrichment and to reduce the potential of summer learning loss. Align the school day (both public and non-public) learning with afterschool activities through intentional planning and on-going communication between school-day and program staff to enhance participants academic and social progress and skills development. Encourage capacity building of staff through professional development provided jointly to school day and afterschool staff. Promote job-embedded professional development and continuous program improvement through Action Research. C. Facilitate networking opportunities for out-of-school time program providers throughout New Jersey (Goal 3). Partnering and collaborating with local organizations to expand the benefits available to participants of any out-of-school time program allows for more efficient use of resources. The award recipient will coordinate, in consultation with the NJDOE, a 21st CCLC statewide afterschool conference, entitled Soaring Beyond Expectations that will highlight selected 21st CCLC programs. Selected programs will provide workshops on sustainable practices that have demonstrated positive outcomes for students, family, school and/or community. The specific date will be mutually agreed upon within 30 days of the award. Tentative timelines include: a planning meeting will be scheduled for the week of November 24th. Conference proposal invitations must be released to 21st CCLC grantees by December 2013; due back in January and acceptances sent out in February. Attendance will be limited to 120; excluding presenters and NJDOE personnel. Conference participants will be provided with documentation of professional development hours. The award recipient will assist grantees in fulfilling their requirement to implement at least one NJ Celebrates Afterschool event annually. NJ Celebrates Afterschool events are open houses with fun and educational activities for parents, children and local community leaders to build ongoing community support. These events will provide an opportunity for parents and other community members to observe what the 21st CCLC program is offering to participants and promote support for the program. D. To provide targeted technical assistance to 21st CCLC programs in the use of valid and reliable data for continuous improvement (Goal 4). The award recipient must address their plan for supporting the 21st CCLC grantees in employing valid and reliable evaluative practices. Current grantees are required to adopt the state-mandated goals and objectives and create program-specific indicators. The local grantee evaluation must be based on the performance measures and indicators developed by the local grantees. Additionally, this review should be structured by the Principles of Effectiveness pursuant to Title IV, Part B, Sec.4205 (b)(1) , which are: An assessment of objective data regarding the need for the before- and after- school programs (including during summer recess periods) and activities in the schools and communities; An established set of performance measures aimed at ensuring the availability of high-quality academic enrichment opportunities; and Scientifically-based research that provides evidence that the program or activity will help students meet State and local student academic achievement standards. 21st CCLC grantees are required to refine, improve and strengthen programs based on the local performance measures. Support for 21st CCLC grantees within the area of evaluation is critical to sustainability efforts. The award recipient must work with the NJDOE to coordinate and develop training that will enhance the knowledge of 21st CCLC grantees in the use of data, effective evaluation practice for the purpose of improving overall program quality. The award recipient will be required to: Develop grantee specific training and technical assistance on the importance of evaluation, the use of action-research and how to use data for continuous program improvement. Work with the state evaluator to develop half-day trainings that support the Evaluation Template Reporting System (ETRS), created by the American Institutes for Research (AIR) specifically for New Jerseys 21st CCLC programs. Goals, Objectives, Indicators and Evaluation The NJDOE has mandated the following goals for this training and technical assistance project; however, the applicant is required to develop corresponding objectives and performance indicators. The goals, objectives and indicators must be created to support the activities described Project Description. Goal 1: To increase the quality of out-of-school time programs within the state of New Jersey. Goal 2: To support 21st CCLC programs in enhancing and improving student academic performance. Goal 3: To provide networking opportunities for out-of-school time program providers throughout New Jersey. Goal 4: To provide targeted technical assistance to 21st CCLC programs in the use of valid and reliable data for continuous improvement. In this section, the applicant is required to develop corresponding objectives and performance indicators, for the year 2 application. Objectives must be the specific measurable results of this project. The applicant's objectives provide details on how much of what will be accomplished by when. For example, one of several objectives for a community initiative to promote care and caring for older adults might be: "By 2015 (by when), to increase by 20% (how much) those elders reporting that they are in daily contact with someone who cares about them (of what)." Each applicant must create one or more objectives for each of the mandated goals. The applicant must describe how it will evaluate progress towards attaining the goals, objectives and indicators. Management Plan Within the Project Description, the applicant must provide their intended management plan. The applicant have some flexibility in the establishment of their staffing patterns; however, the NJDOE will review and approve the management plan, including staffing, based on what is necessary and reasonable to implement the project and adhere to program requirements. The applicant is required to identify a project director who will serve as the agencys primary point of contact with the NJDOE program officer responsible for the grant program. This person must be employed by the applicant and is responsible for managing the administrative functions of this program. In order to effectively perform the administrative responsibilities of this federally-funded grant program, the NJDOE requires that applicants submit a management plan that indicates all agency staff that will be working on this project, with specific time allocated to this project. Project Activity Plan The applicant must describe the proposed activities, for year 2, which will be implemented to achieve each State mandated goal and objectives and result in the attainment of the performance indicators. The Project Activity Plan must directly support the budget, as it will serve as the basis for the proposed expenditures. Activities described must be specific and measurable and directly relate to the goal and objective. For example, the following is an unacceptable activity: Meetings with community partners, community entities, collaborators. A more acceptable activity would be: Relevant program staff will meet with community entities, partners, and collaborators on a quarterly basis. 2.3 BUDGET DESIGN CONSIDERATIONS The organization designated as the applicant in the original application must remain the applicant agency and must be accountable for all fiscal and program oversight for the duration of this 5 year award. Income collected from fees must be used to supplement the training for which it was collected or to fund additional costs consistent with the grant application and cannot be carried over into any subsequent years. The applicant may not charge fees for services provided through this grant. This prohibition does not apply to charges for materials or other costs that are not included in the approved budget and that are necessary to recoup only actual costs to deliver required and approved activities. Any such charges or fees must have prior approval of the NJDOE. If approval is granted, the award recipient will be required to submit a program income report with the quarterly and final fiscal reports. For additional information regarding the program income report, please see part seven of the Grant Recipients Manual for Discretionary Grants. This manual is available online at  HYPERLINK "http://www.nj.gov/njded/grants/discretionary/management/" www.nj.gov/njded/grants/discretionary/management/. Please consider the following when preparing the budget forms: Be sure to explain what the amounts in the Unit Cost and Quantity boxes represent for the supply, equipment and other budget entries. If the amounts in those boxes represent a calculation, describe that calculation in the description box. Be sure the description boxes also describe what the cost, the need for it, and its relation to the grant program. Mileage must be a separate budget entry. Mileage reimbursement budget entries must describe the relation to the grant of the traveler(s) and the grant-related purpose(s) of the travel, as well as a brief explanation of how the number of miles was calculated. When requesting conference travel cost such as airfare, lodging, and meals, create separate entries for each conference. Be sure to identify the relation of the grant of each traveler. There should be a corresponding conference registration entry. GSA.gov rates will be used at the time of the travel, for all conference travel costs. Be sure to itemize a cost basis on a per person basis per day times the number of days basis for meals, per person times the number of grant staff basis for round-trip coach air or rail fare, and per room per night basis times the number of rooms times the number nights for lodging. Note that car transportation at a conference is generally not allowed. For airport shuttles show the cost for up to four shuttles per person (home base to airport, to hotel, hotel to airport, back to home base). BUDGET REQUIREMENTS In constructing the budget, please note that all costs must be reasonable and necessary to implement program activities. Additionally, the budget entries must demonstrate clear and specific links to the project activity plan. The applicant must complete budget detail forms, provide sufficient explanation of budgeted costs, including the calculation detail (cost-basis). In an effort to provide adequate funding for quality direct services while promoting prudent operations and expenditures, the NJDOE has limited administrative costs to 20% of the total budget. NJDOE will review budget line items to determine whether requested administrative costs are reasonable and necessary. The administrative costs include the following: administrative salaries, fringe benefits, indirect costs, office supplies and office equipment. The department reserves the right to reduce these costs should it be determined that the administrative costs are excessive. The award recipient must adhere to the NJDOE required provisions of A-5/Chapter Law 53. The provisions of A-5/Chapter Law 53 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the grantee work with their business administrator when constructing the budget. The NJDOE applies the A-5 restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursement for meals on in-state travel Mileage reimbursement may not exceed $.31 per mile The award recipient must ensure that it meets all of the requirements listed below: Eligible Costs Grant funds may be used by the award recipient for the following costs that directly support the activities described in the application: Salaries and benefits for project staff; Food or light refreshments for 21st CCLC grantees during meetings and scheduled trainings, which must be clearly related to and necessary for activities described in the Project Activity Plan; Purchase of project materials and supplies for grant-funded project activities; Identification, selection, and orientation of grant-funded staff; Other grant related expenses (e.g., printing, telephones, postage, travel, rent) that are necessary to perform grant administrative functions; and Indirect costs represent the administrative expenses of doing business that are not readily identified with a particular grant function or activity, but are necessary for the general operation of the organization and the conduct of activities it performs. A non-LEA applicant must have establish with its cognizant federal agency, a restricted indirect cost rate agreement to charge indirect costs to this grant and include a copy with the application. The cognizant federal agency is responsible for approving indirect cost rates for recipients based on an indirect cost proposal submission. The cognizant federal agency is generally determined based on the preponderance of federal dollars received by the award recipient. If a non-LEA applicant does not have an approved restricted indirect cost rate from a cognizant federal agency, the applicant may make a request for indirect costs within this NGO to the NJDOE. To do this, the applicant must include a letter from the CEO of the applicant agency stating that the applicant agency does not receive any other federal funds and therefore is requesting to be approved for indirect costs. NCLB Title IV 21CCLC funds are subject to federal supplement not supplant requirements and are therefore subject to EDGAR, part 76.564. Recipients must use an approved restricted indirect cost rate or limit indirect costs to 8% of the modified total direct cost base; however this is not a guaranteed rate for applicants. The NJDOE will review the request and determine this allowance on a case by case basis. If denied, the NJDOE reserves the right to reduce the total award amount by this disapproved requested amount. NOTE: Out-of-state travel not documented in the approved grant application requires prior approval from the grantees program officer. Ineligible Costs Funds provided under this grant may not be used for the following costs: Vehicle purchases; Supplanting local, state, or federal funds already designated for grant-related activities; Construction or capital improvements; Religious practices or programs; such as religious instruction, worship, or prayer; Costs that are not directly related to the implementation of grant activities; Membership to associations or organizations. In-state overnight lodging and/or meals; Meals on in-state travel; and Mileage reimbursement in excess of $.31 per mile. NOTE: Ineligible costs as well as costs not supported by the activity plan will be removed from consideration. SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a grant under this NGO, the applicant must prepare and submit a complete application. The application will be a response to the states vision as articulated in Section 1: Grant Program Information of this NGO. It will be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. The application package must also be constructed in accordance with the guidance, instructions, and forms found only in the DGA. Applicants must use the Discretionary Grants Application (DGA) in combination with this NGO to prepare a complete application. 3.2 REVIEW OF APPLICATIONS NJDOE staff will review the continuation grant application on the basis of quality and comprehensiveness, including consistency with the comprehensive project plan selected and approved in the application under the initiating multiyear NGO. The application will also be reviewed for completeness, accuracy and appropriateness of response to each of the items identified in Section 2. Additionally, the final award will be based on the award recipients program and fiscal performance through quarterly reports, adequate and efficient use of federal funds and other areas deemed appropriate by the New Jersey Department of Education. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, as well as the evaluation results associated with these applications, and other information regarding the competitive grants process, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of your application. Failure to include a required component may result in your application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed. Required (()Location FormIncluded (() (NGOApplication Title Page(DGADocumentation of Federal Compliance (DUNS/CCR)(DGABoard Resolution to Apply (DGAStatement of Assurances (DGAProject Abstract (DGAProject Description (DGAGoals, Objectives, Indicators and Evaluation (DGAProject Activity Plan DGA*Budget Form A: Full-Time and Part-Time Salaries DGA*Budget Form B: Personal Services Employee Benefits DGA*Budget Form C: Purchased Professional and Technical Services DGA*Budget Form D: Supplies and Materials DGA*Budget Form E: Equipment DGA* Budget Form F: Other Costs DGA* Subgrant Budget Summary(DGA Application for Funds Budget SummaryDGA Matching Funds Summary and Expenditure Report* Budget forms are required when applicable costs are requested. NEW JERSEY DEPARTMENT OF EDUCATION NOTICE OF GRANT OPPORTUNITY - TITLE PAGE SECTION I: 13 EK26 H05 FY NGO# WKL TITLE OF NGO: 21st Century Community Learning Centers-Training & Technical Assistance Year 2/5 DIVISION: Program and Operations OFFICE: Student Support Services SECTION II: COUNTY:  FORMCHECKBOX  FORMCHECKBOX  LEA/OTHER:  FORMCHECKBOX  FORMCHECKBOX  FORMCHECKBOX  FORMCHECKBOX  SCHOOL:  FORMCHECKBOX  FORMCHECKBOX  FORMCHECKBOX  COUNTY NAME:_____________________________ APPLICANT AGENCY AGENCY ADDRESS CITY STATE ZIP ( ) ( ) AGENCY TELEPHONE NUMBER AGENCY FAX # SCHOOL NAME PREVIOUS FUNDING: Agency received funding from the NJ Department of Education within the last two years of submission of this application. YES  FORMCHECKBOX  NO  FORMCHECKBOX  PROJECT DIRECTOR (Please print or type name): _________________________________________________________________ TELEPHONE NUMBER: (____)____________________ FAX#: (____)__________________ E-MAIL_______________________________ BUSINESS MANAGER: ________________________________ PHONE#: (____)___________ E-MAIL_____________________________ DURATION OF PROJECT: FROM: 9/1/13 TO: 8/31/14 TOTAL AMOUNT OF FUNDS REQUESTED: $__________________________________________ APPLICATION CERTIFICATION: To the best of my knowledge and belief, the information contained in the application is true and correct. The document has been duly authorized by the governing body of this agency and we will comply with the attached assurances if funding is awarded. I further certify the following is enclosed: AGENCY TITLE PAGE SIGNED STATEMENT OF ASSURANCES BOARD RESOLUTION TO APPLY APPLICATION NARRATIVE* BUDGET SUMMARY AND BUDGET DETAIL FORMS* ORIGINAL AND FOUR COPIES OF THE COMPLETE APPLICATION PACKAGE ___________________________________________________ _________________________________________ ________________ SIGNATURE OF CHIEF SCHOOL ADMINISTRATOR TITLE DATE OR EQUIVALENT OFFICER ___________________________________________________ (Please print or type name) *FAILURE TO INCLUDE A REQUIRED APPLICATION COMPONENT CONSTITUTES A VIOLATION OF THE NGO AND WILL RESULT IN THE APPLICATION BEING ELIMINATED FROM CONSIDERATION (See NGO Section 3.3 for itemized list). SECTION III: SEND OR DELIVER APPLICATIONS TO: APPLICATIONS MUST BE RECEIVED BY: NEW JERSEY DEPARTMENT OF EDUCATION APPLICATION CONTROL CENTER 4:00 P.M., ON 5/8/13 RIVER VIEW EXECUTIVE PLAZA BLDG. 100, ROUTE 29 PO Box 500 TRENTON, NJ 08625-0500 NO FACSIMILE SUBMISSION WILL BE ACCEPTED. NO LATE APPLICATIONS WILL BE ACCEPTED REGARDLESS OF THE DATE POSTMARKED. NO ADDITIONAL MATERIALS CAN BE SUBMITTED AFTER RECEIPT OF THIS APPLICATION.  March 2009, National Governors Association, Center for Best Practices and Council of Chief State School Officers.      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