ࡱ>  8bjbjWW ]<==I8$   Pm 9"D 5R}%~&(#'#'#';)Q) ]))*9e))";)e)e)#'#'///e)#'#'/e)//j <#'&x *D05ZSO/:Sd<<SPPe)e)/e)e)e)e)e)/e)e)e)5e)e)e)e)Se)e)e)e)e)e)e)e)e) : Notice of Grant Opportunity Migrant Education Program Year 2 of 5 15-AZ17-H02 David C. Hespe Acting Commissioner of Education Susan Martz Assistant Commissioner Division of Student Services and Career Readiness Karen L. Campbell Director Office of Supplemental Educational Programs October 2014 Application Due Date: November 13, 2014 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500 HYPERLINK "http://www.state.nj.us/education"http://www.state.nj.us/education STATE BOARD OF EDUCATION MARK W. BIEDRON President......................HunterdonJOSEPH FISICARO Vice President......................BurlingtonARCELIO APONTE......................MiddlesexRONALD K. BUTCHER......................GloucesterCLAIRE CHAMBERLAIN......................SomersetJACK FORNARO......................WarrenEDITHE FULTON......................OceanERNEST P. LEPORE......................HudsonANDREW J. MULVIHILL......................SussexJ. PETER SIMON ......................MorrisDOROTHY S. STRICKLAND......................Essex David C. Hespe, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. TABLE OF CONTENTS When responding to the Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See HYPERLINK "http://homeroom.state.nj.us/"http://homeroom.state.nj.us/ to access this system. Please refer to the web page for the NGO at HYPERLINK "http://www.nj.gov/education/grants/discretionary/"http://www.nj.gov/education/grants/discretionary/ (click on available grants) for information on when the EWEG application will be online. PAGE SECTION 1: GRANT PROGRAM INFORMATION 1.1 Description of the Grant Program 4 1.2 Eligibility to Apply 4 1.3 Federal Compliance Requirements (DUNS, SAM) 5 1.4 Statutory/Regulatory Source and Funding 5 1.5 Dissemination of This Notice 6 1.6 Technical Assistance 7 1.7 Application Submission 7 1.8 Reporting Requirements 7 1.9 Program and Fiscal Monitoring 8 1.10 Assessment of Statewide Program Results 8 1.11 Reimbursement Requests 10 SECTION 2: PROJECT GUIDELINES 2.1 Program Design Considerations 11 2.2 Program Requirements 12 2.2.1 Statewide Goals and Objectives 14 2.2.2 Mandatory Program Activities 19 2.3 Budget Design Considerations 21 2.4 Budget Requirements 22 SECTION 3: COMPLETING THE APPLICATION General Instructions for Applying 26 Evaluation of Applications 26 Application Component Checklist 26 Attachment A 28 Attachment B 29 SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM The purpose of the federal Migrant Education Program (MEP) is: (1) to ensure that eligible children of migratory farm workers and migratory fishers are provided with appropriate educational support services to help reduce the educational lags that result from repeated moves; and (2) to ensure that these children have the opportunity to meet the same challenging state educational content and student performance standards that all children are expected to meet. Migrant students are a unique at-risk population. They face frequent educational interruptions as their families relocate to obtain seasonal or temporary employment in agriculture or fishing. In addition, migrant students academic difficulties may be compounded by other problems including poverty, language barriers, and unique health problems. Because of the disruption in their lives and the lack of stable environments, migrant students, even when enrolled in school, may experience barriers to academic achievement. The migrant education grant program funds are to provide a full array of support services designed to assure school success for migrant children. The New Jersey Department of Education (NJDOE) has established a five-year program which focuses on the provision of the following services for eligible children of migratory farm workers and migratory fishers: identification and recruitment of students, the intrastate and interstate transfer of student records, supplemental instruction, and health and other support services. The program period is January 1, 2014 to December 31, 2018, as follows: Year 1 of 5January 1, 2014-December 31, 2014Year 2 of 5January 1, 2015-December 31, 2015Year 3 of 5January 1, 2016-December 31, 2016Year 4 of 5 January 1, 2017-December 31, 2017Year 5 of 5January 1, 2018-December 31, 2018 This is the second year of the multi-year grant program. ELIGIBILITY TO APPLY Participation in the second year of this five-year program is limited to the agencies selected through a competitive process in the first year (2014). These agencies are: Essex County Regional Educational Services Commission Gloucester County Special Services School District The local education agencies identified in the initial application must continue to serve in the lead capacity through the entire multi-year grant period and will reapply as a continuation grant recipient for the remaining years of the grant cycle. It is also expected that the partnership established between the lead agency and community-based organizations continue throughout the multi-year grant period. FEDERAL COMPLIANCE REQUIREMENTS (DUNS, SAM) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid DUNS number and must also be registered with the federal System for Award Management (SAM), the successor to the federal Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available for free to all entities required to register under FFATA. To obtain a DUNS number, go to HYPERLINK "http://fedgov.dnb.com/webform/"http://fedgov.dnb.com/webform/ To register with the SAM database, go to HYPERLINK "http://www.sam.gov"www.sam.gov Applicants are required to submit their DUNS number and expiration date of their SAM registration as part of the EWEG application using the appropriate EWEG tab (contacts) and must certify that they will ensure that their SAM registration will remain active for the entire grant period. Applicants must also print the Entity Overview page from their HYPERLINK "http://www.sam.gov"www.sam.gov profile (which displays their DUNS number and street address with ZIP+4 code), and upload a scan of the page using the UPLOAD tab. No award will be made to an applicant not in compliance with FFATA. 1.4 STATUTORY/REGULATORY SOURCE AND FUNDING The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The MEP is one hundred percent (100%) federally funded under Title I, Part C of the Elementary and Secondary Education Act (ESEA), as amended. The anticipated total amount to be allocated in year two of this multi-year grant is $1,893,000 for two projects. These amounts were determined by taking into account the number of students served in each region and differences in the cost of living between the two regions. Eligible agencies may apply for up to the maximum amounts noted below: Regional ProjectMaximum AmountCounties ServedRegion I$1,374,609Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Mercer, Ocean, SalemRegion II$518,391Bergen, Essex , Hudson, Hunterdon, Middlesex, Monmouth, Morris, Passaic, Somerset, Sussex, Union, Warren Final awards are subject to the availability of federal Migrant Education funds. The grantee is expected to complete the goal(s) and objectives laid out in the approved grant application, complete implementation activities established in its grant agreement, and make satisfactory progress toward the completion of its approved action plan. Failure to do so may result in the withdrawal by the NJDOE of the grantees eligibility for the continuation of grant funding. The NJDOE will remove ineligible, inappropriate or undocumented costs from funding consideration. The program period is January 1, 2014 to December 31, 2018, as follows: Year 1 of 5January 1, 2014-December 31, 2014Year 2 of 5January 1, 2015-December 31, 2015Year 3 of 5January 1, 2016-December 31, 2016Year 4 of 5 January 1, 2017-December 31, 2017Year 5 of 5January 1, 2018-December 31, 2018 1.5 DISSEMINATION OF THIS NOTICE The Office of Supplemental Educational Programs will make this notice available to eligible agencies identified in Section 1.2: Eligibility to Apply, of this NGO, and to the Executive County Superintendent of the counties in which the eligible agencies are located. Additional copies of the NGO are also available on the NJDOE web site HYPERLINK "http://www.state.nj.us/education/grants/discretionary/"www.state.nj.us/education/grants/discretionary/ (Click on Available Grants or by contacting the Office of Supplemental Educational Programs at the following address: New Jersey Department of Education Office of Supplemental Educational Programs P. O. Box 500 Trenton, NJ 08625-0500 Telephone (609) 292-8777; fax (609) 292-1211. TECHNICAL ASSISTANCE Technical assistance will be provided upon request by contacting Danielle Anderson Thomas at 609-984-4974 or HYPERLINK "mailto:danielle.anderson-thomas@doe.state.nj.us"danielle.anderson-thomas@doe.state.nj.us. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at HYPERLINK "http://homeroom.state.nj"http://homeroom.state.nj no later than 4:00 P.M. on November 13, 2014. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application after this deadline. Each eligible applicant must have a logon ID and password to access the system. Applicants should contact their districts web user (homeroom) administrator who will complete the registration. Questions regarding access to EWEG may be directed to HYPERLINK "mailto:eweghelp@doe.state.nj.us"eweghelp@doe.state.nj.us. Applicants are advised to plan appropriately to allow time to address any technical challenges that may occur. Additionally, applicants should run a consistency check at least 24 hours before the due date to determine any errors that might prevent submission of the application. Applicants are advised not to wait until the due date to submit the application online as the system may be slower than normal due to increased usage. Please note that the EWEG system will be closed at 4:00 PM on the due date. Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for consideration. The Department of Education reserves the right to reject any application not in conformance with the requirements of this NGO. Paper copies of the grant application will not be accepted in lieu of the EWEG application. Applications submitted by FAX cannot be accepted under any circumstances 1.8 REPORTING REQUIREMENTS Grant recipients are required to submit periodic project and fiscal progress reports. (For additional information about post award requirements see the Grant Recipients Manual for Discretionary Grants atHYPERLINK "http://www.state.nj.us/njded/grants/discretionary/discapps.htm"HYPERLINK "http://www.state.nj.us/njded/grants/discretionary/index.html"HYPERLINK "http://www.nj.gov/njded/grants/discretionary/management"http://www.nj.gov/njded/grants/discretionary/management.  Reports for this program will be due as follows: ReportReporting PeriodDue Date1st Interim January 1, 2015- March 31, 2015 April 10, 20152nd InterimJanuary 1, 2015 June 30, 2015 July 10, 2015Federal Performance ReportSeptember 1, 2014 August 31, 2015 October 1, 20153rd InterimJanuary 1, 2015 September 30, 2015 October 9, 2015FinalJanuary 1, 2015 December 31, 2015 February 29, 2016 Grantees are required to submit all three interim reports and the final report through the online EWEG system at HYPERLINK "http://homeroom.state.nj.us"http://homeroom.state.nj.us on the dates specified above. Paper reports will not be accepted, reviewed, or processed. *In addition to the above required reports, grant award recipients will be required to submit Childcount data to the Office of Supplemental Educational Programs for the completion of the Federal Performance Report. This data is due to the program officer, Danielle Anderson Thomas, no later than October 1, 2015. 1.9 PROGRAM AND FISCAL MONITORING The Office of Supplemental Educational Programs will conduct at least one onsite monitoring visit of the grant recipients Migrant Education Program during the project period. Office staff will review the grantees progress toward meeting the States MEP goals and objectives and the implementation status of the mandatory program activities as indicated in this NGO. In addition, staff will review the grantees use of MEP funds to support State goals, objectives and mandatory program activities and to ensure consistency with federal regulations governing the use of funds. 1.10 ASSESSMENT OF STATEWIDE PROGRAM RESULTS The statewide goal for the MEP is (1) to ensure that eligible children of migratory farm workers and migratory fishers are provided with appropriate educational and support services; and (2) to ensure that these children have the same opportunity to meet the same challenging state content and student performance standards that all children are expected to meet. Information gathered from the quarterly reports and answers to the questions below will assist the state in determining whether intended programmatic outcomes have been met. These questions are based upon the state-mandated goals and objectives listed in Section 2.2.1 under Statewide Goals and Objectives. Areas of strengths and weaknesses will be identified and it is expected that the program planning and implementation will reflect the information that has been obtained. The questions regarding the impact of providing the Migrant Education projects are: Did the project achieve the state mandated goals and objectives listed in Section 2.1 Statewide Goals and Objectives? What factors contributed to the achievement or lack of achievement of the goals and objectives? How effective were the extended day and summer instructional programs in increasing the academic achievement of participating migrant children in reading, writing and mathematics? What data were used to determine the level of effectiveness? What were the barriers that impacted the projects ability to maintain and transfer migrant students records (educational records, including portfolio assessment and health records)? How effectively were the instructional services for migrant children attending school during the regular term integrated into the regular school program? What data were used to determine the level of effectiveness? How effective was the coordination of local project activities with other agencies providing services to migrant workers and their families? What data were used to determine the level of effectiveness? How effectively were local school personnel and parents involved in the planning, operation and evaluation of the local migrant project? What data were used to determine the level of effectiveness? How effectively were the local projects able to provide for health services for eligible migrant children? What data were used to determine the level of effectiveness? How effectively did the summer term program contribute to providing educational continuity for eligible migrant children? What data were used to determine the level of effectiveness? How effectively did the summer program address the health, nutritional and safety needs of eligible migrant children, including preschool migrant children and secondary school-age migrant students? What data were used to determine the level of effectiveness? How effectively did the summer work-study program contribute to closing the graduation gap between secondary school-age migrant and non-migrant students? What data were used to determine the level of effectiveness? How did the use of technology contribute to increasing the academic achievement of migrant students in reading, writing and mathematics? What specific technology components contributed to the increased academic achievement? Since it is the composite of local projects, through attainment of their objectives, that determines whether NJDOE has achieved its statewide goal(s) for the grant program, areas of strength and accomplishments, as well as remaining challenges will be identified. Program planning, development and implementation in the remaining contract periods of the grant program should be directed toward assisting migrant students educational attainment of the Common Core State Standards. Effective strategies will be identified and integrated where appropriate into the states program guidelines so that they will be incorporated into New Jerseys Migrant Education Program. 1.11 Reimbursement Requests Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds the local project has expended are made through the EWEG system. Reimbursement requests may begin once the application has been marked Final Approved in the EWEG system, and the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completing the Grant Acceptance Certificate information. Only one (1) request may be submitted per month. Grantees must submit their request no later than the 15th of the month. The requests may include funds that will be expended through the last calendar day of the month in which reimbursement is requested. If the NJDOE program officer approves the request, the grantee should receive payment around the 8th-10th of the following month. NOTE: Payments cannot be processed until the award has been accepted in EWEG. SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the program framework within which it will plan, design, and develop its proposed project to meet the purpose of this grant program. Before preparing applications, potential applicants are advised to review Section 1.1, Description of the Grant Program, of this NGO to ensure a full understanding of the States vision and purpose for offering the program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. N.J.A.C. 6A:23A-7 provides the administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they impact the ability of school district personnel to participate in activities sponsored by the grant program. When submitting an application, the agency must use the EWEG online application system located at HYPERLINK "http://homeroom.state.nj.us/"http://homeroom.state.nj.us/. PROGRAM DESIGN CONSIDERATIONS Migrant students are a unique at-risk population. They face frequent educational interruptions as their families relocate to obtain seasonal or temporary employment in agriculture or fishing. These frequent moves contribute to educational gaps. In addition, migrant students academic difficulties may be compounded by other problems including poverty, language barriers, and unique health problems. To address these barriers to their educational achievement, special support in both the affective and educational domains is needed. These supports include: Development of activities that respond to changing outcomes. Highly mobile populations have changing needs; therefore programs must be prepared to be flexible in order to be effective. Effective use of available resources and recognition of individual accountability among service agencies to maximize progress toward achieving program goals. General principles for operating quality migrant education programs include: Forming partnerships with other agencies to address the multifaceted and varied needs of migrant children, such as linkages with health service providers; Ensuring the timely identification of all migrant children; Accessing Title I and other educational services to address the comprehensive needs of migrant children; Developing staff awareness of issues unique to migrant students and how these issues impact upon the education of migrant children; Strengthening links with collaborating agencies in an effort to ensure comprehensive services to migrant children; Ensuring public awareness of the Migrant Education program; Targeting migrant students who are at risk of dropping out of school or not attending school; Providing continuous opportunities for training and professional development; Providing services that are supportive of the entire family; Assuring the capability to serve migrant special needs students; Developing meaningful assessments and program evaluations; Developing effective systems to address the transportation needs of migrant students; Improving approaches to working with English learners; Assuring the provision of counseling services to allow migrant students to address their emotional and social issues, challenges, or concerns due to their level of transience; Providing after school and summer camp programs; Establishing relationships with vendors or organizations who are able to provide supplies or materials that migrant students may not otherwise be able to afford or obtain; and Providing opportunities for migrant students to make friendships and form allegiances with other children. PROGRAM REQUIREMENTS PROVIDING SERVICES TO ELIGIBLE NONPUBLIC SCHOOL STUDENTS, TEACHERS, AND OTHER PERSONNEL The Elementary and Secondary Education Act, Section 9501, requires all applicants for certain discretionary grant programs to include and provide services to eligible nonpublic school students and/or teachers. The MEP has a nonpublic school consultation requirement. Nonpublic School Eligibility Nonpublic school eligibility is based on the location of the nonpublic school(s), the design of the specific grant program and the needs of the nonpublic school students and teachers. The needs must be able to be met via the discretionary grant programs specific program design. ** Generally, the nonpublic school must be located within the communities or geographic boundaries of the applicant agency or partner agency if applicable. According to the parameters of the grant program and available funding, the applicant agency determines the area to be served. **Example: If the design of the grant program is to provide supplemental math instruction for seventh and eighth grade students, then the nonpublic school(s) must serve seventh and eighth grade students who are in need of supplemental math instruction and must be in the geographic area served by participating public schools. Timely and Meaningful Consultation For assistance in identifying all of the nonpublic schools located within its geographic boundaries, the applicant should visit the Departments website at HYPERLINK "http://www.nj.gov/njded/nonpublic"http://www.nj.gov/njded/nonpublic which includes a list of nonpublic schools by locality as well as Frequently Asked Questions (FAQ) with suggestions on how to contact the schools and how to document those contacts. The applicant agency is responsible to identify all appropriate nonpublic schools and to contact the appropriate nonpublic school officials to begin the consultation process. The nonpublic school(s) must be given a genuine opportunity to participate in the grant program. The ESEA legislation requires all applicants to conduct timely and meaningful consultation with the appropriate nonpublic school officials prior to the development of the local projects grant application and prior to any decision being made regarding the design of the local project that could affect the ability of nonpublic school students, teachers and other education personnel to receive benefits. Consultation must continue throughout the implementation and assessment of activities. Listed below are the considerations that must be taken into account by all applicants when assessing the needs of the nonpublic school students and teachers and when determining in consultation with the nonpublic school(s) whether those needs fit the grants program design. Consultation generally must include discussion on such issues as: which children will receive benefits under the project and how their needs will be/have been identified; what services will be provided; how, when, where, and by whom the services will be provided; how the services will be assessed and how the results of the assessment will be used to improve those services; the amount of funds available for services; and how and when decisions about the delivery of services will be made. NOTE: A unilateral offer of services by an applicant agency with no opportunity for discussion on the part of the nonpublic school representative is not adequate consultation. Consistent and Comparable Services and Benefits The ESEA requires that the participation and involvement of the nonpublic school partners and participants be consistent (closely parallel, be similar) with the number of eligible children enrolled in nonpublic elementary and secondary schools within the geographic boundaries of the applicant agency or partner agency if applicable. The grant-related services and benefits must be comparable (having a similar effect) to those provided to public school children and teachers participating in the program, and they must be provided in a timely manner. All services to nonpublic school students and teachers must be secular, neutral, and non-ideological. The Education Department General Administrative Regulations (EDGAR) 76.652 state that the applicant agency shall give appropriate representatives a genuine opportunity to express their views regarding each matter subject to the consultation requirements outlined above. By following this course of action, a successful consultation should produce programs that will: allow for the orderly and efficient integration of the services for the nonpublic school students/teachers into the operation of the local project; result in benefits which have similar effects for both the applicant and the nonpublic school students and/or teachers; and be appropriate for the specific grant program. Grant Application Nonpublic School Requirements Forms: The applicant must complete the Nonpublic tab. In addition, the applicant must properly complete, scan, and upload the Nonpublic Equitable Participation Summary and Affirmation of Consultation form (Attachment A). The form requires certain information including current dated signatures by the CSA and the appropriate nonpublic school official. The form is required for each nonpublic school that participated or partnered in the prior grant year. If there were nonpublic partners in the prior year, an applicant agency may be disqualified if it fails to include this form in its grant application. Program and Budget Requirements: For program and budget requirements affecting the use of funds for nonpublic schools see the Program Requirements and Budget Requirements sections of this NGO. After Receiving the Grant Award and Throughout the Grant Program: Comprehensive program planning must continue throughout the implementation and the assessment of the grant activities. Resources: Go to the Departments nonpublic website address: HYPERLINK "http://www.nj.gov/njded/nonpublic"http://www.nj.gov/njded/nonpublic. There you will find, among other things, links to frequently asked questions and a search of nonpublic schools. 2.2.1 STATEWIDE GOALS AND OBJECTIVES In response to the needs of the migratory population, New Jersey has adopted the national goal of the MEP, which is to, ensure that all migrant students reach challenging academic standards and graduate with a high school diploma (or complete a GED) that prepares them for responsible citizenship, further learning, and productive employment. In addition, New Jersey has adopted State goals that are congruent to the needs identified through a Comprehensive Needs Assessment (CNA). The needs assessment serves as the blueprint for establishing statewide priorities for local procedures and provides a basis for the state to allocate funds to local education agencies. The CNA takes a systematic approach that progresses through a defined series of phases, involving key stakeholders such as migrant parents and students as appropriate, educators and administrators of programs that serve migrant students, content area experts, and other individuals that are critical to ensuring commitment and follow-up. The aforementioned needs assessment committee (NAC) members conducted CNA activities during the initiating year of the program grant cycle. In consideration of state standards, U.S Department of Education Office of Migrant Education (OME) recommendations, and the needs of migrant students in the state; the four goal areas of focus are: Goal 1: Reading and Mathematics Achievement, Goal 2: School Readiness, Goal 3: High School Graduation and Goal 4: Out-of-school Youth (OSY) Achievement. To implement the MEP national goal and state goals and mandatory activities (Section 2.2.1), applicants must develop a comprehensive plan for delivery of services (Service Delivery Plan or SDP) that meets the following criteria: Is integrated with other Federal programs, particularly those authorized by the ESEA; Provides migrant children an opportunity to meet the same challenging state academic standards content achievement standards that all children are expected to meet; Specifies measureable program goals and outcomes; Encompasses the full range of services that are available to migrant children from appropriate local, state, and federal educational programs; Is the product of joint planning among administrators of local, state and federal programs, including Title I, Part A, early childhood programs, and language instruction education programs under Part A or B of Title III; and Provides for the integration of services available under Part C with services provided by such other programs.  Goal 1: English Language Arts and Mathematics Achievement To close the achievement gap in English language arts and mathematics between migrant and non-migrant students on the NJASK/PARCC. Objective 1.1: By the end of the project period, the achievement gap on state assessments between non-migrant and migrant students receiving MEP services will be reduced by 2% in English language arts. Objective 1.2: By the end of the project period, the achievement gap on state assessments between non-migrant and migrant students receiving MEP services will be reduced by 2% in mathematics. Objective 1.3: By the end of 2015 summer programs, 80% of migrant students will increase achievement results by 5% on reading, writing and mathematics pre- and post-assessments administered in summer programs. Objective 1.4: By the end of the project period, 80% of MEP staff will submit survey results indicating that coordination of MEP services attributed to migrant students academic success. Objective 1.5: By the end of the project period, 80% of MEP staff will submit survey results that reflect a positive link between providing books, educational materials and access to technology and migrant students academic success. Objective 1.6: By the end of the project period, 80% of parents participating in MEP parent involvement activities will submit survey results that reflect a positive link between the activities and the ability to become more involved in their child/childrens reading and math education. Related Strategies: Establish procedures to identify and recruit eligible elementary and middle-school aged migrant children residing in the geographic boundaries of the project for enrollment in school and supplemental instructional opportunities. Identify and implement supplemental reading, writing and mathematics programs that are scientifically proven to raise the achievement of migrant students. Provide training for MEP staff on uses of student data to inform reading, writing and math instruction. Provide rigorous, high-quality supplemental instruction in reading, writing and mathematics and corresponding enrichment activities beyond the school day. Develop articulation agreements with supplemental instructional programs (e.g., Title I, Title III, 21st Century) to maximize migrant students access to needed services. Provide migrant families with educational materials/supplies and technology to promote the improvement of their childrens reading, writing and math skills. Collaborate with state and local agencies to provide training that prepares migrant families to help increase their childrens reading, writing and math skills. Goal 2: School Readiness To close gaps in preschool learning experiences and language development for migrant students. Objective 2.1: By the end of the project period, 80% of parents of preschool migrant children (ages 3-5) who participated in MEP parental involvement activities will submit survey results that reflect a positive link between the activities and their involvement in preparing their childs for school. Objective 2.2: By the end of the project period, 80% of staff participating in MEP professional development on school readiness and transition will report an increase in skills needed to address the needs of migrant preschoolers. Objective 2.3: By the end of the project period, 80% of migrant students enrolled in MEP early childhood activities will reflect growth in two or more skill areas as measured by a developmentally appropriate assessment. Related Strategies: Establish procedures to identify and recruit eligible preschool aged migrant children residing in the geographic boundaries of the project for enrollment in school and supplemental instructional opportunities. Provide instructional services, health and other supportive services for eligible preschool migrant children in the summer term instructional program. Include eligible preschool migrant children in the summer term instructional program to improve their school readiness skills. Provide early childhood education (ECE) with a focus on home and/or English language development in migrant summer schools. Negotiate formal agreements with ECE providers to reserve places for migrant children. Assist parents with registration in ECE programs. Goal 3: High School Graduation To decrease the achievement gap between migrant and non-migrant students on the HSPA in reading and mathematics, and the resulting graduation rate gap between migrant and non-migrant students. Objective 3.1: Seventy-five percent of migrant students participating in a distance education course will accrue at least .5 credits toward graduation as determined by successful completion of course assessments. Objective 3.2: By the end of the project period, 80% of migrant secondary students will present a 5% increase between pre- and post-assessments administered during summer programs. Objective 3.3: By the end of the project period, 75% of migrant students enrolled in 12th grade will graduate. Related Strategies: Establish procedures to identify and recruit eligible high-school aged migrant children residing in the geographic boundaries of the project for enrollment in school and supplemental instructional opportunities. Monitor credit accrual and provide opportunities for supplemental credit accrual appropriate to the circumstance and schedule of migrant secondary youth. Obtain or increase access to distance education courses to assist migrant students with credit accrual. Implement peer-mentoring programs and provide opportunities for secondary youth to meet and talk to former migrant students who have graduated. Provide activities to encourage and motivate migrant secondary students to remain enrolled and graduate. Provide reading, writing and math instruction during the summer to address identified areas of academic need. Operate a summer term work-study program for secondary school-age migrant students who have dropped out of school or are at risk of dropping out of school. This program must be structured to include a minimum of three hours of instruction per day. Students may be paid to work a portion of the day as a classroom aide, camp aide, etc. Note: The summer term may not begin prior to the conclusion of the regular school term in the project area. Establish a support system in the project area to provide health and other necessary supportive services to eligible secondary school-age migrant children participating in a summer term work-study program. Goal 4: Out-of-school Youth (OSY) Achievement To increase access to instruction for OSY to improve their basic life skills. Objective 4.1: By the end of the project period, 80% of migrant OSY enrolled in a MEP funded life skills and/or English instruction will present a 5% increase in their performance on a curriculum-based assessment. Objective 4.2: By the end of the project period, there will be a 10% increase in the number of OSY receiving support services and/or referrals for services. Related Strategies: Provide instruction in life skills appropriate to the needs of migrant students and their prior educational attainment. Ensure access to instruction through transportation, mobile tutors, and other support appropriate for student needs. Provide English language instruction focused on language needed in the community, the youths chosen career path or educational goals. Provide supplemental tutoring in reading, writing and math appropriate for student needs. Provide information and instruction for OSY on community services, eligibility for services, and ways in which to access services. Provide referrals as appropriate for student needs and facilitate access to services through transportation, interpretation, and coordination with service agencies. If the applicant develops new objectives and/or activities, these should be added to the Goals and Objectives and Program Activity Plan sections of the application. 2.2.2 MANDATORY PROGRAM ACTIVITIES In addition to the implementation of the aforementioned goals and objectives, the project must implement the following program activities: Area 1: Training and Professional Development Ensure that all MEP funded staff (e.g., project director and/or the project coordinator, and program recruiters) attend at least one professional development/training during the regular term and at least one professional development activity during the summer term to ensure that each staff person has a comprehensive understanding of eligibility, recruitment practices, subsequent determinations and MEP student performance goals. Note: The corresponding form for this requirement, Attachment B, must be completed and uploaded as part of this application. Note: If costs preclude all recruiters from attending, MEP staff able to attend must provide turnkey training. Sponsor training sessions for parents of eligible migrant children at least twice during the regular term and at least once during the summer term to review MEP services and MEP student performance goals. Area 2: Program Collaboration, Development and Evaluation Establish and maintain a local MEP parent advisory council. Coordinate with the regular school programs and with other relevant programs that are required to serve migrant children. Involve local school personnel and parents in the planning, operation and evaluation of the local migrant education project. Maintain documentation to substantiate improved/expanded coordination and collaboration with agencies providing services to migrant workers and their families over the five-year period. Disseminate information regarding the education of migrant children to special audiences such as school nurses, federal program administrators, farmers, etc. and to the general public. Area 3: Data Collection and Management Transfer student records and other information about migrant children on an interstate and intrastate basis, and fully participate in a migrant student record transfer system. Enter student records and other pertinent information in the projects database for one hundred percent (100%) of the migrant children enrolled in the program. Maintain a current migrant student database. For each child, data should include a unique identification number, family information, health information, move information and school information such as date of school enrollment, free lunch qualifier, participation in supplemental instructional programs and special education information. Provisions must be made to eliminate a duplicate count. Develop policies and procedures to ensure collection and submission of accurate Childcount data to determine children eligible for funding purposes during the contract period. Such policies and procedures are necessary to 1) ensure the inclusion of only children eligible for funding purposes that have received an MEP-funded service during the summer term in the summer count (Category 2 count), and 2) verify that each child included in the summer count actually received an MEP-funded service. A child who reaches the end of eligibility may be counted in the twelve month count (Category 1 count) provided that he/she was considered eligible during some part of the year; however, he/she may be included in the summer count only if he/she was considered eligible for at least one day during the summer term. BUDGET DESIGN CONSIDERATIONS The applicants budget must be well-considered, necessary for the implementation of the project, remain within the funding parameters contained in this handout, and demonstrate prudent use of resources. The budget will be reviewed to ensure that costs are customary and reasonable for the implementation of each project activity. The applicant must provide a direct link for each cost to the goal, objectives and activities in the Project Activity Plan that provides programmatic support for the proposed cost. In addition, the applicant must provide documentation and details sufficient to support each proposed cost. Guidance on constructing a grant budget may be found in the Discretionary Grant Application (DGA) document, which can be accessed at HYPERLINK "http://www.state.nj.us/education/grants/discretionary"www.state.nj.us/education/grants/discretionary . The budget submitted as part of the application is for the current grant period (Year 2/5) only. The Department of Education will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. The actual amount awarded will be contingent upon the applicants ability to provide support for its proposed budget upon application and ultimately will be determined by the Department of Education through the pre-award revision process. The applicants opportunity to make pre-award revisions will be limited by the Department of Education which is not responsible either to provide repeated opportunities for revisions or to permit reallocation of the funds previously requested for costs that have not been approved or have been disallowed. The budget should be designed to accommodate reasonable costs of all planned activities, and should consider expenditures for following: Educational and support services linked to the achievement of state standards for all eligible migrant children; Participation of staff in regularly scheduled professional development and training activities, i.e., interstate coordination activities and national/regional migrant education conference; Food and beverage provided during scheduled parent advisory council meetings; and Program memberships in professional organizations. Note: Migrant education project funds must be used only to supplement local, state and other educational programs and support services. The basic education of migrant children is the responsibility of the local school district in which the pupil resides. Use of Funds Requirements (EDGAR 76.650 - 76.662) for Nonpublic Students When providing benefits to nonpublic school students with federal funds, the following must be addressed: The grantee must maintain administrative control over all funds and property. (No funds can flow directly to the nonpublic school via a subgrant). The grantee may place equipment and supplies in the nonpublic school for the period of time needed for the grant. The grantee must ensure that the materials are used only for the purposes of the grant and can be removed from the nonpublic school without remodeling the nonpublic school facility. Funds cannot be used for construction of nonpublic school facilities. Funds must be used to meet specific needs of students and staff. (Funds cannot supplant benefits normally provided by the nonpublic school). Funds may be used to pay for services of an employee of the nonpublic school if the employee performs the services outside of his or her regular hours and the employees performs the services under the supervision of the grantee. All benefits provided, including equipment and materials, must be secular, neutral and non-ideological. (IASA, Sec 14503) ____________________________________________________________________________________ *A nonpublic school is defined in N.J.A.C. 18A:46A-1 as an elementary or secondary school within the State, other than a public school, offering education for grades kindergarten through 12, or any combination of them, wherein any child may legally fulfill compulsory school attendance requirements and which complies with the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352). A list of nonpublic schools by LEA district can be found on the New Jersey Department of Education website at HYPERLINK "http://www.nj.gov/njded/nonpublic/"http://www.nj.gov/njded/nonpublic/. BUDGET REQUIREMENTS The following are project requirements for the second year of the migrant education program, January 1, 2015 through December 31, 2015: A minimum of eighty five percent (85%) of the basic program funds requested must be allocated to direct services, and/or costs unique to the MEP including, but not limited to: educational instruction supplemental to other federal, state and local programs, identification and recruiting of migrant children, professional development, counseling, health services, family services such as transportation to parent advisory council meetings, support services for individual children and/or families, classroom supplies/textbooks, educational field trips, student transportation, staff travel to provide direct services, and delivery of services through cooperative projects and activities with other agencies. 2. Up to, but not more than fifteen percent (15%) of the basic program funds requested may be allocated to administrative costs. * Administrative costs may include, but are not limited to: staff and directors salaries and fringe benefits, clerical support not assigned to support activities in item 1 above, office supplies, and indirect costs. *If the applicant requests a restricted, indirect cost percentage, documentation of an approved rate must be included with the application. This percentage is included as part of the 15% administrative cost cap. For each staff member whose duties must be entered in more than one salary line (for example, a staff member who serves as a teacher [100-100] and a counselor [200-100]), provide a job description which includes the percentage of time spent on each task, group of tasks, or responsibility. All travel expenses must relate directly to the migrant project activities and be well-justified. Grant funds may be used to pay necessary travel expenses only for migrant education personnel working on this grant. Based upon the N.J.A.C. 6A:23A-7, the approved mileage rate is $.31 per mile. In-state meals and overnight accommodations are not allowed. All equipment purchases (items with a unit cost exceeding $2,000) must be related directly to the project activities described in the grant application. All equipment must be itemized, sufficiently justified, and designed to meet the needs of migrant children. Upload a signed and dated document from the SBA that lists the names and individual percentage amounts of each of the benefits that make up the Other benefits percentage for each of the budget entries under the Instructional Salary and/or Non Instructional Salary tabs that include an amount in the box, Other Benefits. Call that upload, Other Benefits Verification. The Title of Position box for positions that have Other Benefits must list the other benefits by type and percentage amount such that the total of the individual Other benefit percentage amounts equal the percentage amount shown in the Other benefits box. Check Admin under Cost for budget entries that represent administrative costs. Note that these costs will be reflected under the Admin column of the Budget Summary tab, and EWEG will calculate a total of them. That total must be 15% or less of the grant award. For any budget entry that has both a program and administrative portion create two budget entries, one for each. Check Program or Administrative in the Cost section. For example, if the Project Directors salary is based on providing both program and administrative services to the grant. Explain what the amounts in the How Many and Cost per Unit boxes represent for the Supply, Equipment, and Other tabs budget entries. If the amounts in those boxes represent a calculation, describe that calculation in the Description box. Use the description boxes to describe the cost, the need for it, and its relation to the grant program. Mileage reimbursement budget entries must describe the relation to the grant of the traveler(s) and the grant-related purpose(s) of the travel, as well as a brief explanation of how the number of miles was calculated. Mileage must be a separate budget entry. When requesting conference travel costs such as airfare, lodging, and meals, create separate entries for each conference. Be sure to identify the relation of the grant to each traveler and their grant-funded position title. (There should be a corresponding conference registration entry). Insert this statement, gsa.gov rates will be used at the time of travel, for all conference travel costs. Be sure to itemize a cost basis on a per person basis per day times the number of days basis for meals, per person times the number of grant staff basis for round-trip coach air or rail fare, and per room per night basis times the number of rooms times the number nights for lodging. Note that car transportation at a conference is generally not allowed. SUPPLEMENT NOT SUPPLANT: Applicants must use program funds to supplement and not supplant other Federal, State, and local funds to provide programs and activities allowable under this program. Ineligible Costs Grant funds provided through this NGO may not be expended for the following: Individual indirect costs, which include those incurred for support services that are not readily identifiable and assigned to the program (i.e. custodial services, bookkeeping services, and utilities that are provided outside of program hours/locations). Funds for expenses included under direct costs may not be requested separately as indirect costs in the applicants budget; Costs that are not directly related to the implementation of grant activities; Renovations or construction; and Meals and/or overnight accommodations for in-state travel. NOTE: Ineligible costs, as well as costs not supported by the activity plan, will be removed from consideration. The provisions of N.J.A.C. 6A:23A-7 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the applicant work with their business administrator when constructing the budget. The NJDOE applies N.J.A.C. 6A:23A-7 restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursements for meals on in-state travel Mileage reimbursement is capped at $.31/mile SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a grant under this NGO, you must prepare and submit a complete application. Your application will be a response to the states vision as articulated in Section 1: Grant Program Information of this NGO. It will be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. Applications must be submitted using the online EWEG system found at HYPERLINK "http://homeroom.state.nj.us/"http://homeroom.state.nj.us/: paper copies of the application will not be accepted. 3.2 EVALUATION OF CONTINUATION APPLICATIONS Department staff will review each continuation grant application on the basis of quality and comprehensiveness, including consistency with the comprehensive project plan selected and approved in the application under the initiating multiyear NGO. Applications will also be reviewed for completeness, accuracy and appropriateness of response to each of the items identified in Section 2. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of your EWEG application. Failure to include a required component may result in your application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all components have been completed. Required (()LocationEWEG TAB/SUBTABIncluded (()(EWEGAdmin (Contacts, Allocations, Assurances, Board Resolution and DUNS-SAM) (EWEGBudget(EWEGNarrative (Update, Description, Goals/Objectives/Indicators, Activity Plan) The following document must be scanned and attached to the EWEG application using the UPLOAD tab: (UPLOADEntity Overview page from the applicants HYPERLINK "http://www.sam.gov"www.sam.gov profile. (UPLOADNonpublic Equitable Participation Summary and Affirmation of Consultation Form-Attachment A (UPLOADTraining Participation Assurance- Attachment B (UPLOADSBAs signed and dated document listing Other benefits by name and percentage amounts ATTACHMENT A Nonpublic Equitable Participation Summary and Affirmation of Consultation Form (Complete one form for each participating nonpublic school. Use additional page if necessary.) In the space below, the applicant agency is to briefly respond to each of the five items listed. Please ensure that what is described on this form is directly related to the components of timely and meaningful consultation and the equitable participation of nonpublic school students/teacher(s) in this grant program, as required (EDGAR 76.650-76.662). For each nonpublic school, this Summary Form must be signed and dated by the applicant CSA/CEO and the nonpublic school official. The LEA/applicant agency must submit with the grant application a copy of this form for each nonpublic school. Describe the consultation process that took place including meeting date, those in attendance and agenda. Describe the needs of the eligible nonpublic school students/teachers and how these needs have been/and will continue to be identified? What identified services will be provided? Explain how, when, where, and by whom the services will be provided. How and when will the services be assessed and how will the results of the assessment be used to improve the services? What is the amount of estimated grant funding available for the agreed upon services? RESPONSES: By our signatures below we agree that timely and meaningful consultation occurred before the LEA/applicant agency made any decision that affected the participation of eligible nonpublic school children, teachers or other educational personnel in the Migrant Education Program. % Yes, we wish to participate in this grant opportunity % No, we do not wish to participate in this grant opportunity Name of Nonpublic School ______________________________________________________________________________ Nonpublic School Representative Signature Date LEA/Applicant Agency Representative Signature Date ATTACHMENT B Training Participation Assurance Insert below the name of each MEP staff person who is required to participate in specified identification and recruitment training TitleInsert below: yes will participate or no will not participate       I, ___________________________________________, certify that grant-funded staff identified above will attend and participate in eligibility and identification and recruitment training, and any professional development designed to address Statewide Goals and Objectives in Section 2.2.1 and Mandatory Program Activities in Section 2.2.2. 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