ࡱ> loijka 5bjbjڥڥ WR\R\/BB"""""$"""P.#$"j\~&@))))+-.hŻǻǻǻǻǻǻ$ƾ|*9"/++//""))4$===/")")Ż=/Ż==+_) m0~\:0jc2__R" ."/=4/H/...7...j////.........B> !:  Notice of Grant Opportunity Mathematics and Science Partnership Program Year Two 17-MS14-G07 Kimberley Harrington Acting Commissioner of Education Laura Morana Acting Chief Academic Officer Division of Teaching and Learning February 3, 2017 CFDA 84.336B Application Due Date: March 30, 2017 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500  HYPERLINK "http://www.state.nj.us/education" http://www.state.nj.us/education STATE BOARD OF EDUCATION MARK W. BIEDRON . Hunterdon President JOSEPH FISICARO. Burlington Vice President ARCELIO APONTE.............................................................................. Middlesex RONALD K. BUTCHER .. Gloucester JACK FORNARO..... Warren EDITHE FULTON . Ocean ERNEST P. LEPORE .... Hudson ANDREW J. MULVIHILL Sussex Kimberley Harrington, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. TABLE OF CONTENTS When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See  HYPERLINK "http://homeroom.state.nj.us/" http://homeroom.state.nj.us/ to access this system. Please refer to the web page for the NGO at  HYPERLINK "http://www.nj.gov/education/grants/discretionary" http://www.nj.gov/education/grants/discretionary (click on available grants) for information on when the EWEG application will be online. SECTION 1: GRANT PROGRAM INFORMATION PAGE 1.1 Description of the Grant Program 4 1.2 Eligibility to Apply 6 1.3 Federal Compliance Requirements (DUNS, SAM) 7 1.4 Statutory/Regulatory Source and Funding 7 1.5 Dissemination of This Notice 8 1.6 Technical Assistance 9 1.7 Application Submission 9 1.8 Reporting Requirements 10 1.9 Assessment of Statewide Program Results 10 1.10 Reimbursement Requests 11 SECTION 2: PROJECT GUIDELINES PAGE 2.1 Project Design Considerations 13 2.2 Project Requirements 14 2.3 Budget Design Considerations 18 2.4 Budget Requirements 18 SECTION 3: COMPLETING THE APPLICATION PAGE 3.1 General Instructions for Applying 22 3.2 Review of Applications 22 3.3 Application Component Checklist 23 APPENDIXES PAGE Appendix A: Documentation of Eligibility 24 Appendix B: Documentation of Collaboration 25 Appendix C: Nonpublic Equitable Participation Summary and 26 Affirmation of Consultation Form Appendix D: Mathematics and Science Partnership Resources 27 Appendix E: Supplemental Budget Development Guidelines 28 & Instructions SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM In January of 2002, the No Child Left Behind Act of 2001 (NCLB) became law. The Improving Teacher Quality Grant Programs (Title II) are a major component of the Elementary and Secondary Education Act.  HYPERLINK "http://www.ed.gov/policy/elsec/leg/esea02/pg26.html" Title II, Part B of NCLB authorizes the  HYPERLINK "http://www.ed-msp.net" Mathematics and Science Partnerships (MSP) program. The purpose of MSP is to improve the academic achievement of students in the areas of mathematics and science by encouraging State educational agencies, institutions of higher education, local educational agencies, elementary schools, and secondary schools to participate in programs that: improve and upgrade the status and stature of mathematics and science teaching by encouraging institutions of higher education to assume greater responsibility for improving mathematics and science teacher education through the establishment of a comprehensive, integrated system of recruiting, training, and advising mathematics and science teachers; focus on the education of mathematics and science teachers as a career-long process that continuously stimulates teachers' intellectual growth and upgrades teachers' knowledge and skills; bring mathematics and science teachers in elementary schools and secondary schools together with scientists, mathematicians, and engineers to increase the subject matter knowledge of mathematics and science teachers and improve such teachers' teaching skills through the use of sophisticated laboratory equipment and work space, computing facilities, libraries, and other resources that institutions of higher education are better able to provide than the elementary schools and secondary schools; develop more rigorous mathematics and science curricula that are aligned with challenging State and local academic content standards and with the standards expected for postsecondary study in engineering, mathematics, and science; and improve and expand training of mathematics and science teachers, including training such teachers in the effective integration of technology into curricula and instruction. A major goal for the New Jersey Department of Educations Division of Teaching and Learning is to increase the capacity of schools to successfully implement the New Jersey Student Learning Standards for Science (NJSLS-S) and the New Jersey Student Learning Standards for Mathematics (NJSLS-M). This work begins by insuring that all teachers of science and mathematics understand the shifts inherent in the standards and their impact on teaching, learning, and assessment. To advance this goal, the New Jersey Department of Education is offering MSP funds to mentor regional cohorts of Science or Mathematics Ambassadors (ambassadors) who will provide training and technical support for teachers in their school and region. The eligible candidates for Year Two of this continuation grant are the nine institutions of higher education, and their partner local education agencies, that were competitively awarded funding in Year One. These eligible institutions of higher education are Kean University, Ramapo College of New Jersey, Raritan Valley Community College, Stockton University, Rider University, Rowan University, Rutgers - Camden, Rutgers - New Brunswick, and Stevens Institute of Technology. The New Jersey Department of Education will award approximately $1,659,623 in MSP Continuation Grants. A total of nine awards will be made. Each award will be funded up to a maximum request of $184,402. The funding will be awarded to regional partnerships. Each partnership will support adequately prepared ambassadors to pilot professional development activities. The professional development that is planned and executed by the ambassadors must be consistent with the current literature on effective professional development for mathematics or science teachers. Ambassadors who need additional support before they are prepared to provide professional development will be provided with that support. Ambassadors dedicated listserv: This listserv shall be maintained to support communication among the New Jersey Department of Education and the ambassadors. Ambassadors Digital Community: The ambassadors will have access to a free social collaboration site where files are stored, group communication facilitated, and a group calendar is maintained. The platform will be used mainly for file storage but may also benefit from using the group calendar. Other free social collaboration tools may also be considered. Funds available for the MSP competitive grant program will be awarded by the Department of Education to support proposals submitted by eligible partnerships that provide programs to improve mathematics or science teaching and learning. The Department of Education has established a two-year project using federal funds, as follows: Year One, July 1, 2016 to June 30, 2017 and Year Two, July 1, 2017 to June 30, 2018; Each project funded in Year One is eligible to apply for continued funding in Year Two. Eligibility is contingent upon the availability of Title II Part B funds as well as adequate progress in attaining stated goals and objectives and effective program and fiscal management. ELIGIBILITY TO APPLY The Math Science Partnership (Year Two) is a continuation grant open to those institutions of higher education that were lead agencies and funded in Year One. An eligible partnership is one that demonstrates deep and mutual engagement in the development and delivery of the professional development project. MSP projects must be comprised of: Applicant: Science faculty, Science Education faculty or the Mathematics faculty, or Mathematics Education faculty from an Institution of Higher Education (IHE) that will serve as the applicant lead agency and a consortium of schools that include at least one Priority, Focus, or other Title I school. Additional partners may include: Schools that are not identified as a Priority, Focus, and/or Title I Schools, Informal education organizations (e.g., museums, science centers, environmental education centers, etc.), Businesses, and Non-profit or for-profit organizations concerned with science and mathematics education. MSP funds are intended to support the development and operation of partnerships between IHEs and LEAs. Leadership from each member of the consortia of LEAs as well as the IHE faculty must jointly plan and support the project. All members of the consortia are responsible for the success or failure of the project. Proposals that cannot provide evidence of collaborative planning will not be funded. Applicants must upload the following documents. Appendix A: Documentation of Eligibility Appendix B: Documentation of Collaboration External Evaluation Plan 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, SAM) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid Data Universal Numbering System (DUNS) number and must also be registered with the federal System for Award Management (SAM), the successor to the federal Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available for free to all entities required to register under FFATA. To obtain a DUNS number, go to  HYPERLINK "http://fedgov.dnb.com/webform/" http://fedgov.dnb.com/webform/ To register with the SAM database, go to  HYPERLINK "http://www.sam.gov" www.sam.gov Applicants are required to submit their DUNS number and expiration date of their SAM registration as part of the EWEG application using the appropriate EWEG tab (contacts) and must certify that they will ensure that their registration will remain active for the entire grant period. Applicants must also print the Entity Overview page from their  HYPERLINK "http://www.sam.gov" www.sam.gov profile (which displays their DUNS number and street address with ZIP+4 code), and upload a scan of the page using the UPLOAD tab. FFATA Executive compensation disclosure criteria In the preceding fiscal year, if an applicant: Received at least $25,000,000 in annual gross revenues from federal awards; and, If at least eighty (80) percent of the applicants annual gross revenues came from federal awards; then the applicant is required to disclose the name and total compensation of the five (5) most highly compensated officers of the applicant as part of the grant application. This information is to be entered using the appropriate EWEG tab (contacts). The term federal award includes federal contracts, sub-contracts, grants, and sub-grants. No award will be made to an applicant not in compliance with FFATA. 1.4 STATUTORY/REGULATORY SOURCE AND FUNDING The U.S. Department of Educations Mathematics and Science Partnerships program is administered by the Academic Improvement and Teacher Quality Program (AITQ) in the Office of Elementary and Secondary Education (OESE) under the No Child Left Behind Act of 2001, Title II, Part B. The goal of the MSP program is to improve academic achievements of elementary and secondary students in mathematics and science by increasing instructional quality. The applicants project must be designed and implemented in compliance with all applicable state and federal regulations. The MSP Grant is 100% funded under Title II Part B of NCLB, P.L. 107-110, CFDA 84.366B. The NJDOE will award approximately $1,659,623 in MSP Continuation Grants for the Performance Period of July 1, 2017 to June 30, 2018. Each award will be funded up to a maximum request of $184,402 Final awards are subject to the availability of Mathematics and Science Partnerships funds. The grantee is expected to complete the goal(s) and objectives laid out in the approved grant application, complete implementation activities established in its grant agreement, and make satisfactory progress toward the completion of its approved action plan. Failure to do so may result in the withdrawal by the New Jersey Department of Education (NJDOE) of the grantees eligibility for the continuation of grant funding. The Department of Education will remove ineligible, inappropriate or undocumented costs from funding consideration. 1.5 DISSEMINATION OF THIS NOTICE The New Jersey Department of Education will make this notice available to the eligible institutions of higher education, county superintendents, and principals of Priority, Focus, and Title I Schools. Additional copies of the NGO are also available on the NJDOE web site ( HYPERLINK "http://www.nj.gov/njded/grants/discretionary/" http://www.nj.gov/njded/grants/discretionary/) or by contacting the New Jersey Department of Education at 100 River View Executive Plaza, Building 100, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 984-7453, fax (609) 292-7276. 1.6 TECHNICAL ASSISTANCE The Department of Education will not provide a Technical Assistance Workshop. Technical assistance for the Year Two NGO will be provided via telephone, email, or individually scheduled meetings. Current MSP grantees may contact the New Jersey Department of Education (609) 984-7453 with any questions they may have. E-mail inquiries may be directed to Michael Heinz, MSP Program Officer, at HYPERLINK "mailto:michael.heinz@doe.state.nj.us"michael.heinz@doe.state.nj.us. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at  HYPERLINK "http://homeroom.state.nj" http://homeroom.state.nj HYPERLINK "http://homeroom.state.nj/" .us no later than 4:00 P.M. on March 30, 2017. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application after this deadline. Running the consistency check does not submit the application. When the consistency check runs successfully, a submit button will appear. Each eligible applicant must have a logon ID and password to access the system. IHE applicants should contact  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us Please allow 24-48 hours for the registration to be completed. Questions regarding access to EWEG may be directed to  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. Applicants are advised to plan appropriately to allow time to address any technical challenges that may occur. Additionally, applicants should run a consistency check at least 24 hours before the due date to determine any errors that might prevent submission of the application. Applicants are advised not to wait until the due date to submit the application online as the system may be slower than normal due to increased usage. Please note that the EWEG system will be closed at 4:00 PM on the due date. Questions regarding EWEG may be directed to  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for consideration. The Department of Education reserves the right to reject any application not in conformance with the requirements of this NGO. Paper copies of the grant application will not be accepted in lieu of the EWEG application. Applications submitted by FAX cannot be accepted under any circumstances 1.8 REPORTING REQUIREMENTS Grant recipients are required to submit periodic project and fiscal progress reports. Reports will be submitted through the EWEG or APR systems. Reports for this program will be due as follows: ReportReporting PeriodDue DateSubmit Via1st Interim7/1/17 9/30/17October 26, 2017EWEGAPR Partial Submission7/1/17 6/30/17October 20, 2017ED APR Website2nd Interim7/1/17 12/31/17January 25, 2018EWEG3rd Interim7/1/17 3/31/18April 26,2018EWEGFinal7/1/17 6/30/18August 23, 2018EWEGAPR Final Report7/1/17 6/30/18September 28, 2018ED APR WebsiteUnited States Department of Educations (ED) Annual Project Report (APR): According to the guidelines of Title II, Part B of No Child Left Behind, each project director is required to submit a complete on-line Annual Project Report (APR) demonstrating progress towards achieving the goals specified in the proposal. Project director should submit a Final Project Report in lieu of an Annual Project Report. Failure to submit reports in a timely manner may have an adverse impact on receiving any final payments due. A major component of the APR is a measure of the impact that the project has had on student proficiency levels as measured by statewide science or mathematics assessments. LEA partners must establish a procedure and plan to ensure that the student assessment data is provided to the projects external evaluator in a timely manner. A partial Final Project Report must be complete, up to but not including, the evaluation data and reports, by October 20, 2017. Tools and resources for completing the USED reports can be found at:  HYPERLINK "http://www.ed.gov/programs/mathsci/resources.html" http://www.ed.gov/programs/mathsci/resources.html. The complete APR is due to the program office no later than September 28, 2018. LEA partners are required to provide student assessment data necessary to complete the APR. (For additional information about post award requirements see the  HYPERLINK "http://www.state.nj.us/education/grants/discretionary" Grant Recipients Manual for Discretionary Grants at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary" www.state.nj.us/education/grants/discretionary). 1.9 ASSESSMENT OF STATEWIDE PROGRAM RESULTS Each partnership project shall develop an external evaluation and accountability plan for project activities. This plan should include rigorous objectives and a means to measure the impact of the activities. MSP Applicants must explain how they determined success in achieving their measurable objectives. The APR evaluation must be comprehensive, reporting on the two year project as a whole. Applicants are encouraged to build a high-quality randomized controlled trial (RCT) into the design of their project in order to rigorously evaluate its effectiveness. RCTs are considered the gold standard for measuring a projects impact based on persuasive evidence that (i) they are superior to other evaluation methods in producing valid estimates of a projects impact; and (ii) the most commonly-used nonrandomized methods often produce erroneous conclusions. Details regarding the external evaluation requirements are found in Section 2.2. 1.10 REIMBURSEMENT REQUESTS Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds the local project has expended are made through the Electronic Web-Enabled Grant (EWEG) system. Reimbursement requests may begin once the application has been marked Final Approved in the EWEG system, and the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completing the Grant Acceptance Certificate information. Reimbursement requests cannot be submitted after the Final Report is submitted. Grantees are required to submit their reimbursement requests each month. Only one (1) request may be submitted per month. Grantees must submit their request no later than the 15th of the month. The requests may include funds that will be expended through the last calendar day of the month in which reimbursement is requested. If the grantees request is approved by the NJDOE program officer, the grantee should receive payment around the 8th-10th of the following month. NOTE: Payments cannot be processed until the award has been accepted in EWEG. SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the framework within which it will plan, design, and develop its proposed project to meet the purpose of this grant program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. Goals and Objectives for New Jerseys MSP Program 2017-2018 Increase the numbers of students, especially in Priority, Focus, and/or other Title I schools, who have access to high-quality instruction in science or mathematics in Kindergarten through Grade 12. Objective 1.1: As measured using pre and post testing, teachers participating in the project will have statistically significant improvements in their pedagogical content knowledge as compared to the control group. Objective 1.2: As measured using statewide assessment data, when available, students in the classrooms of participant teachers will show statistically significant improvements in proficiency rates as compared to students of control group teachers. Objective 1.3: As measured pre post testing of student understandings of practices and core ideas directly related to the content focus of the teacher training, students in the classrooms of participant teachers will show statistically significant improvements in raw scores as compared to students of control group teachers. Increase the numbers of students who demonstrate progress toward college- and career-readiness as measured by large-scale state assessments and other measures of science or mathematics learning. Objective 2.1: As measured using pre and post testing, teachers participating in the project will have statistically significant improvements in their pedagogical content knowledge as compared to the control group. Objective 2.2: As measured using statewide assessment data, when available, students in the classrooms of participant teachers will show statistically significant improvements in proficiency rates as compared to students of control group teachers. Objective 2.3: As measured pre post testing of student understandings of practices and core ideas directly related to the content focus of the teacher training, students in the classrooms of participant teachers will show statistically significant improvements in raw scores as compared to students of control group teachers. Enhanced capacity K-12 educators statewide and IHEs to design and facilitate student learning that reflects the spirit and intent of science and mathematics standards. Objective 3.1: As measured using both the Reformed Teaching Observation Protocol (RTOP) and an analysis of the local pre and post intervention TEACHNJ Teacher Evaluation Models, teachers will demonstrate a statistically significant increase in the use of teaching methods that are consistent with the NJSLS for science or mathematics as compared with the control group. Objective 3.2: As measured by an analysis of the original and revised course syllabi of partner IHE teacher preparation program courses, the external evaluation team will identify a statistically significant increase in the opportunities for candidates to focus on, and deepen their understanding of science, mathematics, and engineering practices, disciplinary core ideas (science), crosscutting concepts (science), conceptual understandings (mathematics), so as to better engage their students in these dimensions. 2.1 PROJECT DESIGN CONSIDERATIONS Successful MSP grant applicants provide intensive, job-embedded, and supported professional development for mathematics or science ambassadors. Each partnership will support adequately prepared ambassadors to pilot professional development activities. The professional development that is planned and executed by the ambassadors must be consistent with the current literature on effective professional development for mathematics or science teachers. Ambassadors who need additional support before they are prepared to provide professional development will be provided with that support. All MSP projects must ensure that: MSP funds are used to support adequately prepared ambassadors to pilot professional development activities for science teachers in their schools and/or region. The professional development that is planned and executed by the ambassadors must be consistent with the current literature on effective professional development for mathematics or science teachers. IHE faculty will provide support in planning and executing the events. Pilot professional development sessions may not have more than 30 participants and three ambassadors per event. MSP funds may be used to provide stipends and materials for the participants of the pilot professional development. Summer pilot professional development should be no longer than 5 days (7 hours per day) and include a specific plan for follow-up professional development during the academic year. Ambassadors who need additional support before they are prepared to provide professional development may be provided with that support. A dedicated listserv is maintained. Each MSP project is required to hire an external evaluator who will monitor and report on the progress that the project is making toward meeting goals. Rigorous evaluations that demonstrate outcomes are caused by the program are required. Note, attitudinal surveys, self-efficacy, and other measures that are not a part of the projects goals and objectives may be evaluated. However local funds must be used to gather data and report on those findings. The evaluation design must meet or exceed  HYPERLINK "http://www.ed-msp.net/public_documents/document/2012conferences/15_%20Eval%20Requirements.pdf" Evaluation Requirements for MSP and Characteristics of Designs to Estimate Impacts with Confidence and report on 1) Teacher gains in content knowledge, 2) Change in teacher classroom practice, and 3) Proficiency levels on state-level assessments of students of ambassadors who participated in the professional development. 2.2 PROJECT REQUIREMENTS Narrative Project Update: (2,500 characters) Applicants must provide a summary that briefly describes the current state of the project. The update shall describe both the proposed deliverables and actual deliverables completed. Also quantitatively report on the percentage of participants that made statistically significant gains between pre- and post-testing as well as with their classroom observations. The update should also report on the status of the Year One budget as of the end of the 2nd quarter of the performance period. Project Description: (2,500 characters) Provide an executive summary of your project for Year Two. Goals and Objectives for Year Two: (2,500 characters) The measurable indicators should relate to the anticipated outcomes of the professional development. Project Activity Plan for Year Two: (2,500 characters) Year Two MSP funds are to be used to support adequately prepared ambassadors to pilot professional development activities. The professional development that is planned and executed by the ambassadors must be consistent with the current literature on effective professional development for mathematics or science teachers. Ambassadors who still need support before they are prepared to provide professional development may be provided with additional training. Project Management Plan: (2,000 characters) The Project Management Plan should reflect meaningful collaborations among project partners. It should describe the specific roles, responsibilities, and time commitments of the project management team. It is recommended that one teacher from each partner school be included. The Department is interested in projects where all partners have a meaningful stake in the success of the project. Sustainability: (2,500 characters) Applicants document how each partner school will provide resources to support the work of the ambassadors during the Academic Year 2018-2019. Resources include, but are not limited to, time, funding, and materials. NON-PUBLIC PARTICIPATION In Year Two of MSP, applicants do not need to conduct exhaustive nonpublic school recruitment. Projects are required only to engage those nonpublic schools that were partners in Year One. In Year Two of MSP, Nonpublic school eligibility is based on the location of the nonpublic school(s), the design of the specific grant program and the needs of the nonpublic school(s). The needs must be able to be met via the discretionary grant programs specific program design. Generally, the nonpublic school must be located within the communities or geographic boundaries of the applicant agency or partner agency if applicable. According to the parameters of the grant program and available funding, the applicant agency determines the area to be served. The applicant agency is responsible for identifying all appropriate nonpublic schools and contacting the appropriate nonpublic school officials to begin the consultation process. The nonpublic school(s) must be given a genuine opportunity to participate in the grant program. The NCLB legislation requires all applicants to conduct timely and meaningful consultation with the appropriate nonpublic school officials prior to the development of the local projects grant application and prior to any decision being made regarding the design of the local project that could affect the ability of nonpublic school students, teachers and other education personnel to receive benefits. Consultation must continue throughout the implementation and assessment of activities. Participation of Students Enrolled in Nonpublic Schools In accordance with federal requirements (NCLB, Sec 9501), agencies applying to receive federal financial assistance are required to provide services to eligible private school children, teachers, and other personnel consistent with the number of eligible children enrolled in private elementary and secondary schools and based on the geographic area served by the LEA applicant or other entity applicant and partners receiving federal financial assistance. These services and other benefits must be comparable to the services and other benefits provided to public school children and teachers participating in the program and they must be provided in a timely manner. To ensure equitable participation, the applicant must assess, address and evaluate the needs of private school students and teachers; spend an equal amount of funds per student to provide services; provide private school students and teachers with an opportunity to participate in activities equivalent to the opportunity provided public school students and teachers; and offer services that are secular, neutral and non-ideological. Federal regulations contain requirements for timely and meaningful consultation between appropriate public and private school officials. The goal of the consultation process is to design and implement a program that will provide equitable services and meet the needs of eligible private school students or teachers and other education personnel. Consultation requires meetings between the applicant (lead) agency and the private schools. Consultation between the entity receiving federal financial assistance and private school officials must occur before any decision is made that could affect the ability of private school students, teachers and other education personnel to receive benefits under the grant and must continue throughout the implementation and assessment of activities. Consultation generally must include discussion on such issues as: how children's needs will be identified; what services will be offered; how and where the services will be provided; who will provide the services; how the services will be assessed and how the results of assessment will be used to improve those services; the amount of funds available for services; the size and scope of the services to be provided; and how and when decisions about the delivery of services will be made. In addition, a thorough consideration of the views of private school officials on the provision of contract services through potential third-party providers must take place, and, where the entity receiving assistance disagrees with the views of the private school officials on the provision of services through a contract, the entity must provide a written explanation of the reasons why the entity has chosen to use or not to use a contractor. Agencies are required to provide documentation of consultation with private school officials as part of their discretionary grant applications (see the EWEG Nonpublic tab under the ADMIN section of the application). In addition, documents accepting or declining participation, signed by officials of each private school eligible for services, must be submitted as part of the grant application. A form for each nonpublic school must be completed and uploaded as part of the EWEG application. See the Nonpublic Equitable Participation Summary and Affirmation of Consultation form (see Appendix C). Use of Funds Requirements (EDGAR 76.650 - 76.662) When providing benefits to nonpublic school students with federal funds, the following must be addressed: The grantee must maintain administrative control over all funds and property. (No funds can flow directly to the nonpublic school via a subgrant). The grantee may place equipment and supplies in the nonpublic school for the period of time needed for the grant. The grantee must ensure that the materials are used only for the purposes of the grant and can be removed from the nonpublic school without remodeling the nonpublic school facility. Funds cannot be used for construction of nonpublic school facilities. Funds must be used to meet specific needs of students and staff. (Funds cannot supplant benefits normally provided by the nonpublic school). Funds may be used to pay for services of an employee of the nonpublic school if the employee performs the services outside of his or her regular hours and the employee performs the services under the supervision of the grantee. All benefits provided, including equipment and materials, must be secular, neutral and nonideological. (IASA, Sec 14503) ______________________________________________________________________________ *A nonpublic school is defined in N.J.A.C. 18A:46A-1 as an elementary or secondary school within the State, other than a public school, offering education for grades kindergarten through 12, or any combination of them, wherein any child may legally fulfill compulsory school attendance requirements and which complies with the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352). A list of nonpublic schools by LEA district can be found on the New Jersey Department of Education website at  HYPERLINK "http://www.nj.gov/njded/nonpublic/" http://www.nj.gov/njded/nonpublic/. 2.3 BUDGET DESIGN CONSIDERATIONS Once the projects objectives have been prioritized, begin to calculate the budget that will be necessary to carry out each activity. Each of the budget entries must be necessary for the implementation of the project and be consistent with the allowable and disallowed expenses described in the NGO. The budget will be reviewed to ensure that costs are customary and reasonable for implementation of each project activity. The applicant must be directly linked to the goal, objectives, and activities described in the Project Activity Plan. Guidance on constructing a grant budget may be found in the Pre-Award Manual for Discretionary Grants, which can be accessed at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary" www.state.nj.us/education/grants/discretionary HYPERLINK "http://www.state.nj.us/education/grants/discretionary" /apps/. The Department of Education will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. The actual amount awarded will be contingent upon the applicants ability to provide support for its proposed budget upon application and ultimately will be determined by the Department of Education through the pre-award revision process. The applicants opportunity to make pre-award revisions will be limited by the Department of Education which is not responsible either to provide repeated opportunities for revisions or to permit reallocation of the funds previously requested for costs that have not been approved or have been disallowed. 2.4 BUDGET REQUIREMENTS All costs must comply with  HYPERLINK "http://www.gpo.gov/fdsys/pkg/FR-2013-12-26/pdf/2013-30465.pdf" 2 CFR Chapter II Part 200 et. al. As with all budget entries use the Description boxes to describe what the cost is, the need for it, and its relation to the grant program. The applicant must provide a direct link for each cost to the goals and objectives in the Project Activity Plan. Upload a current signed memo from the Vice President or equivalent Human Resources that describes and certifies the regular annual salaries or regular hourly rate of the persons included in the budget. Be sure to budget only those rates. For any project staff member whose duties include both administrative and instructional services, two separate budget entries must be created. For each budget entry, describe the services to be provided, the objective that it supports, and the cost basis for the funds requested. Be sure to describe each benefit and its percentage when benefits other than FICA are being requested. Costs for nonpublic teachers or any other nonpublic cost must be budgeted separately. Be sure to check the Nonpublic box for those costs. PLEASE NOTE: MSP funds may not be used to pay for nonpublic school substitutes. General guidance on how to construct the budget and how to construct budget entries are provided in the Discretionary Grants Application document, which is available at:  HYPERLINK "http://www.nj.gov/njded/grants/discretionary/apps/" http://www.nj.gov/njded/grants/discretionary/apps/. Grant funds must be used to supplement and not supplant existing efforts of the organization. Federal funds cannot be used to pay for anything that a grant applicant would normally be required to pay for with either local, state, or federal funds or aid. This requirement also covers services previously provided by a different person or job title. The exceptions are for activities and services that are not currently provided or statutorily required, and for component(s) of a job or activity that represent an expansion or enhancement of normally provided services. Please note that the passage of the School District Accountability Act (N.J.A.C.6A:23A-7) places additional administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they may impact the ability of school district personnel to participate in activities sponsored by the grant program. It is strongly recommended that the applicant work with their business administrator when constructing the budget. The NJDOE applies the A-5 restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals or lodging), No reimbursement for meals on in-state travel, and Mileage reimbursement is capped at $.31/mile The NJDOE will disallow all ineligible costs as well as costs not supported by the Project Activity Plan. These funds will not be eligible for reallocation. A maximum of ONE formal round of pre-award revision will be conducted. Grant award amounts will be based on the budget entries that are approvable after that one round. Required Costs: Funding must be set aside to support the following activities. Project directors should budget for four meetings annually. External Evaluation Contract that shall not exceed 10% of the total award. The contract should include a provision for the evaluator to complete the Annual Performance Report after the grants performance period. Eligible costs may include: Project Management Salaries: These costs are not to exceed 10% of the grant amount. Higher Education Faculty: Contractual daily/hourly salary rate is the cost basis for PD prep and instruction time. Compensation: Upload a current dated and signed memo from the Vice President or equivalent Human Resources Officer of the IHE applicant that identifies and certifies the regular annual salary amounts, as well as the dollar amounts of the pro-rated regular hourly and/or daily rates of all employees budgeted under the Salary tabs of the application. Be sure to budget only those rates as Department staff will review each of the budget entries under the Salary tabs to ensure the rates used are supported by the uploaded memo. Documentation of the faculty members salary must be provided annually. Projects are required to document Time and Activities performed by any project staff member. Based on the Uniform Grant Guidance, the IHE will need to keep records to identify that these payments reflect the amount of salary and fringe benefits related to the MSP work, calculated "based on the individual faculty member's regular compensation for the continuous period which, under the policy of the institution concerned, constitutes the basis of their salary." As with all uses of federal grant funds, subgrantees, if any, will also need to maintain records to document that this payment is reasonable and necessary to the approved project. To expedite application approval, applicants should consider using the following model language for the VP/SRO memo: As the appropriate Vice President or equivalent Human Resource Officer, my signature on this memo is a confirmation that the salary amounts, the compensation rates, and all of the grant requested amounts shown on both the Salaries Instructional and Salaries Non Instructional sections of the budget for the year-2 MSP continuation grant award are the correct salary and rate amounts for the individuals shown, for the work to be performed, and for the periods of time shown. Each of the salary and benefit budget entries and the grant-funded costs they represent conform to all requirements of the year-2 MSP continuation NGO and the year-2 MSP grant award. Consultant and Contracts: Payments for services by those not on the grantees payroll must be reasonable and based upon prevailing regional rates. Consultants from outside of New Jersey should make every effort to base their fees on travel costs that are in part based on the current federal lodging and per-diem rates. Roll any travel costs into the consultants hourly or daily rate. External Evaluation Services: Up to 10% of the total award can be used for external evaluation services. Projects are strongly encouraged to collaborate and secure the services of a common vendor. Teachers Compensation: Teachers can be paid for time beyond their regular contract day/year. Payments are based on rates defined in district contracts. Schools can also be reimbursed when training activities require the participants to be engaged in activities that prevent them from performing their regular duties. When creating budget entries for teachers compensation be sure to mention the compensation is for time outside the teachers regular work hours. Substitute Teachers: Allowable as determined by the daily rate in each partner district. Reimbursement for substitute teachers is only available for public school teachers. Travel: Travel expense reimbursement is limited to the state-approved rate per mile of $ .31 cents per mile. Meals and/or in-state overnight lodging are prohibited. N.J.A.C. 6A:23A-7 travel regulations apply to both project employees and participants. Restricted Indirect Costs: Restricted Indirect Costs may not exceed 8%. The lead agency applicant must upload the most recent federally approved indirect cost rate. Refer to the Pre-award Manual for Discretionary Grants for more information on requesting indirect costs. However, institutions are strongly encouraged to maximize the use of grant funds for direct services. Ineligible costs: Funds may not be used for the following costs: Costs associated with writing the application; Funds may not be used for classroom instructional materials or supplies, Equipment, technology, rental of equipment, capital improvements, or facilities rental, Supporting the research of individual scholars or faculty members, Providing compensation or travel subsidies for IHE faculty attending workshops or conferences Supporting travel to out-of-state professional meetings, unless it is demonstrated that attendance at a meeting will directly and significantly advance a project, Costs that are not directly related to the program and that are unsupported by the NGO, Expenditures for meals at local professional development workshops and local institute training sessions, Conference Registration Fees, or N.J.A.C. 6A:23A-7 restricted costs SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING The application must be a response to the States vision as articulated in Section 1: Grant Program Information of this NGO. It must be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. The applicant may wish to consult additional guidance found in the Pre-award manual for discretionary grants, found at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/apps" www.state.nj.us/education/grants/discretionary/apps.To apply for a grant under this NGO, applicants must prepare and submit a complete application. Applications must be submitted using the online EWEG system found at  HYPERLINK "http://homeroom.state.nj.us/" http://homeroom.state.nj.us/: paper copies of the application will not be accepted. REVIEW OF APPLICATIONS Evaluation for funding for Year Two continuation funds will be the coherence of the Year Two Application and the projects progress toward attainment of the stated goals, objectives, and effective fiscal management in Year One. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, as well as the evaluation results associated with these applications, and other information regarding the competitive grants process, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of the application. Failure to include a required component may result in the application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed in the application. Required (()LocationEWEG TAB/SUBTABIncluded (()(EWEGAdmin (Contacts, Allocation, Assurance, Board Resolution and DUNS-SAM, FFATA, Non-Public)(EWEGBudget(EWEGNarrative (Project Update, Project Description, Goals/Objectives/Indicators, Activity Plan, Management Plan, Sustainability) (UPLOADThe following document(s) must be scanned and attached to the EWEG application using the UPLOAD tab: Memos that verify cost basis for salaries or hourly rates Appendix A: Documentation of Eligibility Appendix B: Documentation of Collaboration Appendix C: Nonpublic Equitable Participation Summary and Affirmation of Consultation Form External Evaluation Plan Sustainability Plan(UPLOADThe IHEs Vice President or equivalent Human Resource Officers identification and certification of the regular annual salaries, hourly pay rate equivalent, and daily pay rate equivalent of each of the participating faculty.(UPLOADIndirect cost rate agreement (if IDC is charged)(UPLOADEntity Overview page from the applicants  HYPERLINK "http://www.sam.gov" www.sam.gov profile. APPENDIX A Documentation of Eligibility New Jersey Mathematics and Science Partnerships Program Year Two 2017-2018 LIST OF ELIGIBLE PARTNERS (This document must be signed, scanned, and uploaded in EWEG as part of the application.) Name of Applicant /Lead Agency (IHE): ________________________________________ ____________________________________________________________________________ Name(s) of participating Faculty and their Department(s). ____________________________________________________________________________ ____________________________________________________________________________ Names of the Partner Schools and district: Priority Schools: _________________________________________________________ Focus Schools: ___________________________________________________________ Title I Schools: ___________________________________________________________ Other partner schools (not Priority, Focus or Title I): _____________________________ ___________________________________________________________________________ Name(s) of additional partner agencies (e.g., a nonprofit educational or science organization):________________________________________________________________________________________________________________________________________________ By submitting this application, the Lead Agency assures that the partner agencies listed above participated in the preparation and planning of the Mathematics and Science Partnerships Program and will participate in the implementation and evaluation of the grant and program activities. ________________________________________________________________________ Name of Authorized Representative of the Applicant/Lead Agency ________________________________________________________________________ Signature Date Appendix B Documentation of Collaboration New Jersey Mathematics and Science Partnerships Program Year Two: 2017-2018 Instruction to Applicant/Lead Agency: Please have each partner complete this form. This includes all schools and any other partners. All completed forms must be uploaded in EWEG as part of the application. Instruction to Partner: This document is to be signed by an eligible partner and is included with the application as evidence of the collaboration between the applicant/lead agency and the eligible partner in the planning and implementation of the Mathematics and Science Partnerships Program Grant. The chief executive officer (CEO) or chief school administrator (CSA) of the partnering organizations must sign the statement below. I certify that a designated representative of __________________________________________ (Name of Partner School or Organization) has been actively engaged in the development of the MSP project and that we, and our partners, have shared goals, responsibilities, and accountability for the success of the project. Our organization collaborated in the development of this application, and furthermore, I attest that we agree to be a participating partner in the Mathematics and Science Partnerships Program Grant as described in the application. I further attest that I ensure that we will provide student assessment data, necessary for the external evaluation in a timely manner. Name of Authorized Representative (print) Signature of Authorized Representative Date Email address Appendix C NONPUBLIC EQUITABLE PARTICIPATION SUMMARY and AFFIRMATION of CONSULTATION FORM Directions: This form must be completed for each participating nonpublic school. Use additional page if necessary.) The form must be uploaded in EWEG as part of the application. In the space below, the applicant IHE is to briefly respond to each of the five items listed. Please ensure that what is described on this form is directly related to the components of timely and meaningful consultation and the equitable participation of nonpublic school students/teacher(s) in this grant program, as required (EDGAR 76.650-76.662). This Summary Form must be completed, signed and dated by the applicant CSA/CEO and the nonpublic school official. Describe the consultation process that took place including meeting date, those in attendance and agenda. Describe the needs of the eligible nonpublic school students/teachers and how these needs have been/and will continue to be identified? What identified services will be provided? Explain how, when, where, and by whom the services will be provided. How and when will the services be assessed and how will the results of the assessment be used to improve the services? What is the amount of estimated grant funding available for the agreed upon services? RESPONSES: By our signatures below we agree that timely and meaningful consultation occurred before the applicant agency made any decision that affected the participation of eligible nonpublic school children, teachers or other educational personnel in the Mathematics and Science Partnerships program. % Yes, we wish to participate in this grant opportunity % No, we do not wish to participate in this grant opportunity Signature of Applicant Agency Name of Applicant IHE Date Signature of Nonpublic School Representative Name of Nonpublic School Date Appendix D Mathematics and Science Partnership Resources APR Documents  HYPERLINK "http://www.ed-msp.net/public_documents/document/resource/PP14%20APR%20form.pdf" APR Form and Definitions Performance Period 2014 (Updated September 2015)  HYPERLINK "http://www.ed-msp.net/images/public_documents/document/resource/Users_Guide/Users%20Guide%20wFAQs_2015.pdf" APR User's Guide for Performance Period 2014 (Updated September 2015)  HYPERLINK "http://www.ed-msp.net/public_documents/document/resource/MSP%20FAQs.pdf" MSP FAQs for Annual Performance Reporting  HYPERLINK "http://www.ed-msp.net/images/public_documents/document/apr/Rules%20Guiding%20the%20Use%20of%20Selected%20APR%20Items%20March%202015.pdf" Rules Guiding the Use of Selected APR Items  HYPERLINK "http://www.ed-msp.net/index.php/apr-overview-for-new-grantees" APR Overview for New Grantees Evaluation Documents  HYPERLINK "http://www.ed-msp.net/public_documents/document/resource/Guide%20for%20Reporting%20on%20MSP%20Evaluations.pdf" Guide for Reporting on MSP Evaluations  HYPERLINK "http://www.ed-msp.net/public_documents/document/resource/Criteria%20for%20Classifying%20Rigorous%20Designs%20of%20MSP%20Evaluations.pdf" Criteria for Classifying Rigorous Designs of MSP Evaluations  HYPERLINK "http://www.ed-msp.net/public_documents/document/resource/Framework%20for%20eval%20reports.pdf" Framework for Evaluation Reports  HYPERLINK "http://www.ed-msp.net/public_documents/document/resource/wwc_gsa_v1.pdf" WWC Reporting Guide for Study Authors Miscellaneous MSP Documents  HYPERLINK "http://www.ed-msp.net/public_documents/document/policy_brief/MSP%20Policy%20Brief%20Final.pdf" MSP Policy Brief  HYPERLINK "http://www2.ed.gov/policy/elsec/leg/esea02/pg26.html" MSP Legislation  HYPERLINK "http://www2.ed.gov/about/overview/budget/history/index.html" MSP State Budget Information What Works Clearing House (WWC) Practice Guides Browse all  HYPERLINK "http://ies.ed.gov/ncee/wwc/publications_reviews.aspx" WWC Practice Guides Other Useful Links  HYPERLINK "http://www2.ed.gov/programs/mathsci/index.html" U.S. Department of Education MSP Page  HYPERLINK "http://www2.ed.gov/policy/fund/guid/gposbul/gposbul.html" ED Memoranda and Guidance for Grantees  HYPERLINK "http://www2.ed.gov/about/offices/list/ies/index.html" Institute of Education Sciences (IES)  HYPERLINK "http://ies.ed.gov/ncee/wwc/" IES What Works Clearing House (WWC)  HYPERLINK "http://hub.mspnet.org/index.cfm" MSPNet  HYPERLINK "http://mspkmd.net/" NSF MSP Knowledge Management and Dissemination(Instrument Database, Knowledge Reviews, and Other Useful Resources) Appendix E Supplemental Budget Development Guidelines & Instructions To reduce the number of pre-award revisions, please follow instructions below: In EWEG under the Salary tabs and in the Title of Position box for positions that have other benefits be sure to list the other benefits by type and percentage amount such that the total of the individual other benefit percentage amounts equal the percentage amount shown in the Other Benefits box. For budget entries that represent administrative costs be sure to check, Administrative, in the Cost section of that budget entry. For any budget entry that has both a program and administrative portion create two budget entries, one for each. Be sure to check Program or Admin in the Cost section. For example, if the Project Directors salary is based on providing both program and administrative services to the grant. Be sure to explain what the amounts in the How Many and Cost per Unit boxes represent for the Supply, Equipment, and Other tabs budget entries. If the amounts in those boxes represent a calculation, describe that calculation in the Description box. Be sure the Description boxes also describe the cost of the item, the need for the item, and the items relation to the grant program.  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