ࡱ> a ;bjbjxx tN\N\*bb*****4+++hv+T,+p.~0~0~0~01234Ty{{{{{{$j l*61166**~0~04:::6*~0*~0y:6y::9rt}w~04>7t6e0t7l}w}wL*x4Z65@:v545/444=94446666444444444b> ):  Notice of Grant Opportunity FIRST Tech Challenge Mentoring Program Bergen County Pilot 17-RO02-H03 Kimberley Harrington Acting Commissioner of Education Robert Bumpus Assistant Commissioner Division of Field Services November, 2016 ORG/APU # 5063-315 Application Due Date: January 12. 2017 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500  HYPERLINK "http://www.state.nj.us/education" http://www.state.nj.us/education STATE BOARD OF EDUCATION MARK W. BIEDRON . Hunterdon President JOSEPH FISICARO. Burlington Vice President ARCELIO APONTE.............................................................................. Middlesex RONALD K. BUTCHER .. Gloucester JACK FORNARO..... Warren EDITHE FULTON . Ocean ERNEST P. LEPORE .... Hudson ANDREW J. MULVIHILL Sussex J. PETER SIMON . Morris Kimberley Harrington, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. . TABLE OF CONTENTS When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See  HYPERLINK "http://homeroom.state.nj.us/" http://homeroom.state.nj.us/ to access this system. Please refer to the web page for the NGO at  HYPERLINK "http://www.nj.gov/education/grants/discretionary" http://www.nj.gov/education/grants/discretionary (click on available grants) for information on when the EWEG application will be online. PAGE SECTION 1: GRANT PROGRAM INFORMATION 2 1.1 Description of the Grant Program 2 1.2 Eligibility to Apply 4 1.3 Federal Compliance Requirements (DUNS, SAM) 4 1.4 Statutory/Regulatory Source and Funding 5 1.5 Dissemination of This Notice 6 1.6 Technical Assistance 6 1.7 Application Submission 6 1.8 Reporting Requirements 7 1.9 Assessment of Statewide Program Results 7 1.10 Reimbursement Requests 7 SECTION 2: PROJECT GUIDELINES 8 Project Design Considerations 8 Project Requirements 9 Budget Design Considerations 12 Budget Requirements 12 SECTION 3: COMPLETING THE APPLICATION 14 3.1 General Instructions for Applying 14 Review of Applications 14 Application Component Checklist 15 APPENDICES 16 Appendix A: Documentation of Eligibility 16 Appendix B: Affirmation of Partnership 17 SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM The FIRST Tech Challenge Mentoring Program Bergen County Pilot grant program is a pilot program intended to extend the benefits of Mentor Based STEAM (Science, Technology, Engineering, Arts and Math) Programs to underserved districts serving grades 7-12 by creating FIRST (For Inspiration and Recognition of Science and Technology) Tech Challenge teams. FIRST is designed to inspire young peoples interest and participation in science and technology and to motivate them to pursue education and career opportunities in STEM fields. The goal of FIRST is met by engaging students in exciting Mentor-based programs that build science, engineering and technology skills, inspire motivation and that foster well-rounded capabilities including self-confidence, communication and leadership. Accordingly, the mandated goal of this program is to increase the number of high school students interested in, and their awareness of, STEAM careers using competition robotics as a vehicle. According to a 2011 evaluation by Brandeis University, a significant number of students participating in FIRST programs showed improvement in: Problem solving skills Time management skills Conflict resolution skills Communication skills School engagement Please see  HYPERLINK "http://www.firstinspires.org/about/impact" http://www.firstinspires.org/about/impact for further information. The FIRST Tech Challenge Mentoring Program Bergen County Pilot grant program is a two (2) year program intended to increase the number of students exposed to STEAM activities by increasing the number of LEAs in Bergen County with FIRST Tech Challenge teams. FIRST Tech Challenge teams are open to interested students in grades 7-12 as well as adult volunteers with technical and non-technical expertise. Typical teams consist of no more than 15 students. For more information on FIRST Tech Challenge teams, expectations and commitments, please refer to  HYPERLINK "http://www.firstinspires.org/robotics/ftc/what-is-first-tech-challenge" http://www.firstinspires.org/robotics/ftc/what-is-first-tech-challenge In each year, a LEA with a veteran FIRST Robotics Competition team (veteran team) will establish a partnership with three (3) Bergen county LEAs that do not have existing FIRST Tech Challenge (FTC) teams in order to establish a new FTC rookie team at one (1) school in each LEA. A veteran team is defined as a FIRST Robotics Competition team that had its rookie year prior to 2010. The veteran team (students and coaches) will mentor the FTC rookie teams by providing guidance and technical assistance regarding the development of the FTC rookie team, the design and construction of the rookie teams competition robot, the FIRST Tech Challenge competition process, as well as FTC rookie team outreach and sustainability. No more than one FTC rookie team per partnering LEA may be included in the grant application. Grant funds may support the rookie teams costs associated with the standard FIRST robot parts kits, the construction of the practice area, additional tools and parts, registration and tournament fees, and other costs. Veteran teams will receive funds to support travel and related costs associated with mentoring activities of the FTC rookie teams. Please refer to Section 2.4 for further information. Through this pilot program, participating students will learn leadership skills, and how engineers and business people have to continuously adapt to new requirements and market/tournament response to their product. They will also learn budgeting, promotional and fund raising skills which will help the FTC rookie team establish sustainability beyond the period of grant support. Rookie FTC teams identified in the Year 1 application will be expected to compete in the 2017-2018 FIRST Tech Challenge competition season in both a qualifying competition as well as other competitions of their choosing. May. Registration Opens. May August. Preseason. September. Kickoff. September January. Build and Practice Season. October February. Qualifying tournament season. December - March. State/Regional Championships. February March. Super-Regional Championships. April. World Championships. Please see  HYPERLINK "http://www.firstinspires.org/robotics/ftc/season-timeline" http://www.firstinspires.org/robotics/ftc/season-timeline for further information Grantees who make sufficient progress towards the Year 1 goals, objectives and activities will be eligible to apply for a second year of funding. Rookie teams identified in the Year 2 application, as well as rookie teams identified in the Year 1 application, will be expected to compete in the 2017-2018 FIRST Tech Challenge competition season. Outcomes of the program. At the end of the season, the students and coaches of the FTC rookie team will have acquired: An increased respect for and understanding of STEAM fields and careers The satisfaction of working hard to meet a challenging, open-ended goal An understanding of teamwork and team role structure to meet difficult team goals Team pride and enthusiasm for attending school and learning STEAM skills. A relationship with the school and local community, as they build name recognition for their team and school. Project Periods The project period for this program is as follows: Year 1: April 1, 2017 April 30, 2018 Year 2: May 1, 2018 April 30, 2019 Eligible partnerships may apply for $15,000 per year for each of the two (2) years. The FIRST Tech Challenge Mentoring Program Bergen County Pilot grant program is funded by state utility settlement funds. ELIGIBILITY TO APPLY The FIRST Tech Challenge Mentoring Program Bergen County Pilot is a limited competitive grant program open to Bergen County LEAs with veteran FIRST Robotics Competition teams (teams with their rookie year prior to 2010). The eligible LEAs are: Mahwah (Mahwah High School) (03-2900) Team Number:  HYPERLINK "http://www.firstinspires.org/team-event-search/team?id=358077" 1672 Team: Robo-T-Birds Program: FIRST Robotics Competition Mahwah, NJ 07430 USA Rookie Year 2005 Pascack Valley Regional High School (03-3960) Team Number:  HYPERLINK "http://www.firstinspires.org/team-event-search/team?id=358081" 1676 Team: Pascack PI-oneers Program: FIRST Robotics Competition Montvale, NJ 07645 USA Rookie Year 2005 Ridgefield (Ridgefield Memorial High School) (03-4370) Team Number:  HYPERLINK "http://www.firstinspires.org/team-event-search/team?id=358391" 2070 Team: Royals Program: FIRST Robotics Competition Ridgefield, NJ 07657 USA Rookie Year 2007 For additional information on the teams, please go to http:// HYPERLINK "http://www.firstinspires.org" www.firstinspires.org. An eligible LEA must apply in partnership with three (3) LEAs in Year 1 who will establish a rookie FIRST Tech Challenge team for the 2017-2018 competition year. Each partner LEA may include only one rookie team. FIRST Tech Challenge teams are open to students in grades 7-12. The eligible LEA must act as the Lead Agency (fiscal agent) of the consortium. Applicants must complete and upload the Documentation of Eligibility form (Attachment A) and the Affirmation of Partnership form (Attachment B one form for each partner) as part of their EWEG application. 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, SAM) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid Data Universal Numbering System (DUNS) number and must also be registered with the federal System for Award Management (SAM), the successor to the federal Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available for free to all entities required to register under FFATA. To obtain a DUNS number, go to  HYPERLINK "http://fedgov.dnb.com/webform/" http://fedgov.dnb.com/webform/ To register with the SAM database, go to  HYPERLINK "http://www.sam.gov" www.sam.gov Applicants are required to submit their DUNS number and expiration date of their SAM registration as part of the EWEG application and must certify that they will ensure that their registration will remain active for the entire grant period. Applicants must also print the Entity Overview page from their  HYPERLINK "http://www.sam.gov" www.sam.gov profile (which displays their DUNS number and street address with ZIP+4 code), and upload a scan of the page using the UPLOAD tab. FFATA Executive compensation disclosure criteria In the preceding fiscal year, if an applicant: Received at least $25,000,000 in annual gross revenues from federal awards; and, If at least eighty (80) percent of the applicants annual gross revenues came from federal awards; the applicant is required to disclose the name and total compensation of the five (5) most highly compensated officers of the applicant as part of the grant application. This information is to be provided on the Documentation of Federal Compliance form which is included with this NGO. The term federal award includes federal contracts, sub-contracts, grants, and sub-grants. No award will be made to an applicant not in compliance with FFATA. 1.4 STATUTORY/REGULATORY SOURCE AND FUNDING The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The FIRST Tech Challenge Mentoring Program Bergen County Pilot grant program is 100 percent funded from state utility settlement funds ORG/APU # 5063-315. Final awards are subject to the availability of state utility settlement funds. Total funds for Year 1 of the FIRST Tech Challenge Mentoring Program Bergen County Pilot grant program are $45,000. It is anticipated that three (3) awards of $15,000 will be made. The grantee is expected to complete the goal(s) and objectives laid out in the approved grant application, complete implementation activities established in its grant agreement, and make satisfactory progress toward the completion of its approved action plan. Failure to do so may result in the withdrawal by the New Jersey Department of Education (NJDOE) of the grantees eligibility for the continuation of grant funding. The Department of Education will remove ineligible, inappropriate or undocumented costs from funding consideration. The Year 1 project period is April 1, 2017 to April 30, 2018. 1.5 DISSEMINATION OF THIS NOTICE The Division of Field Services will make this notice available to eligible applicants listed in section 1.2 based upon the eligibility statement, to the RAC executive directors and to the county superintendent of the county in which the eligible agencies are located. Additional copies of the NGO are also available on the NJDOE web site ( HYPERLINK "http://www.nj.gov/njded/grants/discretionary/" http://www.nj.gov/njded/grants/discretionary/) or by contacting the Division of Field Services at the New Jersey Department of Education, River View Executive Plaza, Building 100, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 633-9787; fax (609)292-3830. 1.6 TECHNICAL ASSISTANCE The Technical Assistance Workshop will be held by conference call on December 13, 2016 at 10:30 by dialing 609-826-3600; Bridge: 1028269204; Passcode: 798413. Preregistration is required by 12:00 noon, December 12, 2016. Please register online at  HYPERLINK "http://education.state.nj.us/events/" http://education.state.nj.us/events/. Registrants requiring special accommodations for the Technical Assistance Workshop should identify their needs at the time of registration. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at  HYPERLINK "http://homeroom.state.nj.us" http://homeroom.state.nj.us no later than 4:00 P.M. on THURSDAY, January 12, 2017. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application after this deadline. Each eligible applicant must have a logon ID and password to access the system. LEA applicants should contact their districts web (homeroom) administrator who will complete the registration. Please allow 24-48 hours for the registration to be completed. Questions regarding access to EWEG may be directed to  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. Applicants are advised to plan appropriately to allow time to address any technical challenges that may occur. Additionally, applicants should run a consistency check at least 24 hours before the due date to determine any errors that might prevent submission of the application. Applicants are advised not to wait until the due date to submit the application online as the system may be slower than normal due to increased usage. Running the consistency check does not submit the application. When the consistency check runs successfully, a submit button will appear. Once the submit button is clicked, the application may not be edited, additional information may not be submitted, and the application can no longer be accessed or returned. Please note that the submit button in the EWEG system will disappear as of 4:00 PM on the due date. Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for consideration. The Department of Education reserves the right to reject any application not in conformance with the requirements of this NGO. Paper copies of the grant application will not be accepted in lieu of the EWEG application. Applications submitted by FAX cannot be accepted under any circumstances 1.8 REPORTING REQUIREMENTS Grant recipients are required to submit periodic project and fiscal progress reports. All reports will be submitted through the EWEG system. Reports for this program will be due as follows: Report Reporting PeriodDue Date1st InterimApril 1, 2017 August 31, 2017September 30, 2017FinalApril 1, 2017 April 30, 2018June 30, 2018 (For additional information about post award requirements see the Grant Recipients Manual for Discretionary Grants at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/management" www.state.nj.us/education/grants/discretionary/management ). 1.9 ASSESSMENT OF STATEWIDE PROGRAM RESULTS The New Jersey Department of Education will use information from this program to evaluate change affected by this multiyear grant program through the accomplishment of the mandated goal and the mandated objectives. 1.10 REIMBURSEMENT REQUESTS Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds the local project has expended are made through the Electronic Web-Enabled Grant (EWEG) system. Reimbursement requests may begin once the application has been marked Final Approved in the EWEG system, and the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completing the Grant Acceptance Certificate information. Only one (1) request may be submitted per month. Grantees must submit their request no later than the 15th of the month. The requests may include funds that will be expended through the last calendar day of the month in which reimbursement is requested. If the grantees request is approved by the NJDOE program officer, the grantee should receive payment around the 8th-10th of the following month. NOTE: Payments cannot be processed until the award has been accepted in EWEG SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the framework within which it will plan, design, and develop its proposed project to meet the purpose of this grant program. Before preparing applications, potential applicants are advised to review Section 1.1, Description of the Grant Program, of this NGO to ensure a full understanding of the states vision and purpose for offering the program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. Please note that the passage of N.J.A.C 6A:23A-7 places additional administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they may impact the ability of school district personnel to participate in activities sponsored by the grant program. 2.1 PROJECT DESIGN CONSIDERATIONS The purpose of the FIRST Tech Challenge Mentoring Program Bergen County Pilot is to expand the number of schools serving grades 7-12 in Bergen county that field FIRST Tech Challenge (FTC) teams by establishing successful FTC rookie teams in both the 2017-2018 and 2018-2019 school years and partnering them with a veteran team, drawing upon the wealth of knowledge and experience of the veteran team, to assist in the development of the rookie team and its robot, and the successful completion of their rookie competition season. Through the expansion of the number of rookie FTC teams in Bergen county the number of students in grades 7-12 who are exposed to, and participate in, STEAM activities, team building activities, and mentorship experiences using competition robotics as a vehicle will increase and lead to increased interest in STEAM careers. A veteran team is defined as a FIRST Robotics Competition team whose rookie year was 2010 or earlier. Please see section 1.2, Eligibility for further information. In Year 1, the veteran team will partner with and mentor the three (3) rookie FTC teams (cohort 1) identified in their application. In Year 2, the veteran team will continue to mentor the three (3) FTC rookie teams from cohort 1 and partner with two (2) additional Bergen county LEAs to mentor two (2) new FTC rookie teams for the 2018-2019 school year (cohort 2). Role of the veteran team (Years 1 and 2) Work with the rookie FTC team members and adult mentors and provide insight and technical assistance, based on past experience in FIRST in such areas as: Teambuilding, assignment of roles, general organization Design, construction and refinement of the robot Development of the practice field for the robot Fund raising, team outreach and sustainability The applicant agency will be responsible for the fiscal management of the grant on behalf of the partnering LEAs. FTC Rookie team Each partnering LEA will establish a head coach/advisor for their FTC rookie team. That coach will establish a roster of students who will participate in the competition for the upcoming year. The rookie teams will view, attend or review materials from the FIRST season kickoff. That coach will also recruit adult mentors for the team. Throughout the 2017-2018 competition season, the rookie team will participate in a qualifying tournament and other tournaments of their choosing. Rookie teams requirements: 2 or more adult Mentors with both technical and non-technical expertise willing and motivated to coach the team through the build and competition season (and beyond) Maximum of 15 students, grades 7-12 students A suitable meeting place A standard kit of robot parts  HYPERLINK "http://www.firstinspires.org/sites/default/files/uploads/resource_library/ftc/2016-2017-season/kit-of-parts.pdf" http://www.firstinspires.org/sites/default/files/uploads/resource_library/ftc/2016-2017-season/kit-of-parts.pdf Please see  HYPERLINK "http://www.firstinspires.org/robotics/ftc" http://www.firstinspires.org/robotics/ftc for additional information. 2.2 PROJECT REQUIREMENTS Project Abstract The Project Abstract is a (250- 300 words) summary of the proposed projects need, purpose, and projected outcomes. The proposed project and outcomes must cover the full two-year program. Do not include information in the abstract that is not supported elsewhere in the application. This section is not scored. Statement of Need: (10 points) Describe in a detailed narrative the educational needs of the participating students for Year 1 as well as the educational outcomes that each Year 1 partnering LEA hopes to achieve that will be met by the establishment of rookie teams and participation by the team in the FIRST Tech Challenge. Project Description: (20 points) Describe in a detailed narrative the complete two-year project design. Include in this discussion how the partner LEAs were selected and the mentoring strategies to be used with the rookie teams. Include in the discussion how the veteran team will mentor the rookie teams in areas that include, but are not limited to the following: Creating appropriate team roles for the rookie team students and adult mentors Student leadership development The FIRST Tech Challenge process Robot design, construction, testing and refinement Creation of rookie team presentations for tournament judges Rookie team outreach and sustainability How to obtain sponsors and engage in fundraising Promotion of the rookie team within the community Describe the anticipated benefits to the students and adult mentors of the veteran team as a result of their participation as mentors in mentoring activities with rookie teams. Describe how the mentoring of the Year 1 FTC rookie programs will continue into Year 2. Describe the process for selecting the LEAs that will sponsor the two (2) new FTC rookie programs for the 2018-2019 school year (Year 2). Identify who will be responsible for what stages and what level of support they will be given. Write clearly and succinctly, focusing on quality and not quantity. Ensure that the steps of the Project Activity Plan are well-articulated and logically sequenced in the narrative. Goals, Objectives and Indicators (10 points) The goal for this program is to increase the number of students in grades 7-12 interested in, and their awareness of, STEAM careers using competition robotics as a vehicle. Using the goal, create objectives that are (1) relevant to the selected goal, (2) applicable to grant-funded activities, (3) clearly written and (4) measurable. Objectives should clearly illustrate the plan to achieve the goal(s). They must be achievable and realistic, while identifying the who, what and when of the proposed project. Objectives must be results-oriented, and clearly identify what the project is intended to accomplish. They must contain quantitative information, benchmark(s) and how progress will be measured. Objectives should also link directly to individual stated needs and provide a time frame for completion. Applications must also include a plan to evaluate the projects success in achieving its goal and objectives. Indicators of success must be established for each project objective. In constructing the indicators, describe the methods that will be used to evaluate the progress toward achievement of the goal and objectives, as well as the overall grant project outcomes. Also, describe in the indicators the measures and instruments to be used, the individuals responsible for developing and conducting the evaluation, and how results will be used to improve project outcomes. Well-constructed indicators of success will help establish a clear understanding of responsibilities and a system of accountability for the project. They will also help to determine whether or not to refine an aspect of the project to ensure overall success. Review the Statement of Need before and after constructing the objectives to ensure that the objectives clearly address identified needs. Identify the anticipated outcomes of the project in measurable terms and in relation to the stated needs. Define the population to be served. Identify the timeline for implementing and completing each objective. Identify the level of performance expected in order to indicate successful achievement of the objective. Make certain to construct measurable indicators of success that directly link to and support project objectives. Project Activity Plan (20 points) The Project Activity Plan follows the goal(s) and objectives that were listed in the previous section. The Activity Plan is for YEAR 1 only. Activities represent the steps that it will take to achieve each identified objective. Also, the activities that are identified in this section serve as the basis for the individual expenditures that are being proposed in the budget. Review the Goal(s) and the Objectives when constructing the Project Activity Plan to ensure that appropriate links have been established between the goal(s) and objectives and the activities. State the relevant objective in full in the space provided. Number the Goal 1 and each objective 1.1, 1.2, 1.3, etc. Describe all of the tasks and activities planned for the accomplishment of each goal and objective. List all the activities in chronological order. Space the activities appropriately across all report periods of the grant project. Identify the staff directly responsible for the implementation of the activity. If the individual conducting the activity is not referenced appropriately on the Project Activity Plan, it may not be possible to determine an allocation of the requested cost, and costs may be disallowed. List the documentation that tracks the progress and confirms the completion of each activity, such as agenda, minutes, curriculum, etc. In the Report Period Column on the Project Activity Plan, indicate with a checkmark the period in which the activity will be implemented. If the activity is ongoing or recurring, place a checkmark in the boxes under each period in which the activity will talk place. PLEASE NOTE THAT THERE ARE ONLY TWO REPORTING PERIODS FOR THIS PROGRAM. Please refer to Section 1.8 for the reporting periods. Do not list the project director or other person with general oversight authority for the project as the person responsible for carrying out all activities. Organizational Commitment and Capacity (30 points) In this section, please discuss the veteran team that will be mentoring the FTC rookie teams. Provide an overview of the veteran teams past experiences in FIRST Robotics Competitions and how that experience translates to FTC teams. Include information on how the veteran team has evolved over time and the teams strengths and challenges faced. Discuss the degree of support the veteran team receives from the LEA, adult mentors, partnering organizations, and degree of the teams community involvement. Describe all organizational resources (staff, facilities, equipment, funds, etc.) that the veteran team can draw upon that will support successful project implementation. 2.3 BUDGET DESIGN CONSIDERATIONS Once the objectives that will guide the work in the implementation phase of the grant have been prioritized, begin to develop the details of the budget that will be necessary to carry out each activity. The applicants budget must be well-considered, necessary for the implementation of the project, remain within the funding parameters contained in this handout, and demonstrate prudent use of resources. The budget will be reviewed to ensure that costs are customary and reasonable for implementation of each project activity. The applicant must provide a direct link for each cost to the goal, objectives and activities in the Project Activity Plan that provides programmatic support for the proposed cost. In addition, the applicant must provide documentation and details sufficient to support each proposed cost. Guidance on constructing a grant budget may be found in the Pre-award Manual for Discretionary Grants, which can be accessed at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/apps" www.state.nj.us/education/grants/discretionary/apps. The budget submitted as part of the application is for YEAR 1 only. The Department of Education will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. The actual amount awarded will be contingent upon the applicants ability to provide support for its proposed budget upon application and ultimately will be determined by the Department of Education through the pre-award revision process. The applicants opportunity to make pre-award revisions will be limited by the Department of Education which is not responsible either to provide repeated opportunities for revisions or to permit reallocation of the funds previously requested for costs that have not been approved or have been disallowed. 2.4 BUDGET REQUIREMENTS (10 points) Budget requests should be linked to specific project activities and objectives of the FIRST Tech Challenge Mentoring Program Bergen County Pilot. The provisions of N.J.A.C. 6A:23A-7 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the applicant work with their business administrator when constructing the budget. The NJDOE applies these restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursement for meals on in-state travel Mileage reimbursement is capped at $.31/mile The total budget request may not exceed $15,000. Lead agency (veteran team) eligible costs for Year 1 ($3,000 total) may include: Salary or hourly costs for adult advisors of veteran team during rookie mentoring activities Transportation to and from rookie FTC mentoring activities for adult mentors and student team members of veteran FIRST Robotics teams. This includes, but is not limited to mileage and toll reimbursement. Materials and supplies needed for rookie FTC team mentoring. Partnering LEA (rookie teams) eligible costs for Year 1 ($4,000 per rookie team) must include: Season registration costs for FIRST Robotics (estimated at $300 per team) Parts kits (estimated at $1,400 per team) Tools, Robot supplies and field materials (estimated at $1,500 per team; please provide a description of the types of costs requested). Tournament expenses (estimated at $800 per team; please provide a description of the types of costs requested). Please refer to  HYPERLINK "http://www.firstinspires.org/robotics/ftc/team-budget-and-fundraising" http://www.firstinspires.org/robotics/ftc/team-budget-and-fundraising for the types of costs involved. Ineligible costs Funds may not be used for the following costs: Indirect costs Costs not associated with the FIRST Tech Challenge. PROGRAM INCOME It is expected that both veteran and rookie teams will engage in activities intended to generate funds to support their teams for their respective upcoming competition seasons. Those funds and costs must be accounted for separately from the grant funds, must be reported on as part of the final program and fiscal report, and may be used for program costs in addition to those covered under this grant program. CARRYFORWARD OF UNEXPENDED BALANCES Due to the nature of the funding source used, it is anticipated that a grantee would be able to carry forward unexpended balances from Year 1 into Year 2. SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a grant under this NGO, applicants must prepare and submit a complete application. The application must be a response to the States vision as articulated in Section 1: Grant Program Information of this NGO. It must be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. The applicant may wish to consult additional guidance found in the Pre-award Manual for Discretionary Grants, which may be found at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/management" www.state.nj.us/education/grants/discretionary/management. REVIEW OF APPLICATIONS Applications will be read and scored by a panel of three readers and will use the selection criteria found in Part I: General Information and Guidance of the Pre-award Manual for Discretionary Grants to review and rate the application according to how well the content addresses Sections 1 and 2 in this NGO. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, as well as the evaluation results associated with these applications, and other information regarding the competitive grants process, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. Applications will also be reviewed for completeness and accuracy. The following point values apply to the evaluation of applications received in response to this NGO: Application Component  Point ValueSTATEMENT OF NEED 10PROJECT DESCRIPTION 20GOAL, OBJECTIVES and INDICATORS 10PROJECT ACTIVITY PLAN (Year One) 20ORGANIZATIONAL COMMITMENT AND CAPACITY 30BUDGET (Year One)10TOTAL 100 All applications must score 70 points or above and must meet the intent of the NGO to be considered eligible for funding. If an application has been selected for pre-award revisions (PARs), the successful applicant will be notified by the EWEG system via email. Only the personnel listed on the contact page will receive a notification. The successful applicant will be required to initiate the PAR process by accessing the EWEG system, creating an amendment for the application and submitting the amendment through EWEG to the NJDOE. You will not be able to make changes on any of the application pages at this time. Questions on how to submit an amendment should be directed to the EWEG help desk at  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of the application. Failure to include a required component may result in the application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed in the application. Required (()Location Form Included (()(EWEGAdmin (Contacts, Allocation, Assurance, Board Resolution and DUNS-SAM, and FFATA)(EWEG Budget (EWEGNarrative (Abstract, Need, Description, Goals/Objectives/Indicators, Activity Plan, Organizational Commitment & Capacity) (EWEGDocumentation of Federal Compliance (DUNS / SAM) including the Entity Overview page from the applicants  HYPERLINK "http://www.sam.gov" www.sam.gov registrationThe following document(s) must be scanned and attached to the EWEG application using the UPLOAD tab: (UPLOADEntity Overview page from the applicants  HYPERLINK "http://www.sam.gov" www.sam.gov profile (UPLOADAppendix A: Documentation of Eligibility(UPLOADAppendix B: Affirmation of Partnership (1 for each partner) Documentation of Eligibility form Appendix A FIRST Tech Challenge Mentoring Program Bergen County Pilot. This form must be completed, signed, scanned and uploaded using the UPLOAD tab Name of Lead Agency _______________________________________ Name of Veteran Team _______________________________________ Partnering LEA (2017-2018 rookie team #1) Name of LEA _______________________________________ Name of High School _______________________________________ Name of rookie team* _______________________________________ Partnering LEA (2017-2018 rookie team #2) Name of LEA ________________________________________ Name of High School _______________________________________ Name of rookie team* _______________________________________ Partnering LEA (2017-2018 rookie team #3) Name of LEA ________________________________________ Name of High School _______________________________________ Name of rookie team _______________________________________ Certification As Chief School Administrator of the Applicant agency, I certify that this information is correct ___________________________________ ____________________________ Name of Chief School Administrator Signature and date *if the team name has not been determined, please write TBD. Affirmation of Partnership - Appendix B FIRST Tech Challenge Mentoring Program Bergen County Pilot This form must be completed, signed, scanned and uploaded using the UPLOAD tab Please include one completed and signed form for each partnering LEA as part of the application. 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