ࡱ> c *bjbj .W\W\'4888h$!8{%$4&"V&V&V&'''zzzzzzz$*}*z'''''zV&V&Hz)))'V&V&z)'z))JujpV&T\(mB{zz0{[m 2)R ppJ Gq4 '')'''''zz)'''{'''' '''''''''> :  Notice of Grant Opportunity Engagement of Parents of Students with Disabilities in Schools 18-BC35-H03 Kimberley Harrington Commissioner of Education Peggy McDonald Acting Assistant Commissioner Division of Learning Supports and Specialized Services Lorelei Drew-Nevola Director Office of Special Education Professional Development John Worthington Director Office of Special Education Policy and Procedure December, 2017 CFDA #84.027A Application Due Date: February 6, 2018 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500  HYPERLINK "http://www.state.nj.us/education" http://www.state.nj.us/education STATE BOARD OF EDUCATION ARCELIO APONTE.............................................................................. Middlesex President ANDREW J. MULVIHILL Sussex Vice President MARY BETH BERRY...................................................................... Hunterdon RONALD K. BUTCHER .. Gloucester JACK FORNARO..... Warren EDITHE FULTON . Ocean MARY ELIZABETH GAZI Somerset KATHY A. GOLDENBERG Burlington NEDD JAMES JOHNSON Salem ERNEST P. LEPORE .... Hudson JOSEPH RICCA, Jr. Morris SYLVIA SYLVIA-CIOFFI.. Monmouth Kimberley Harrington, Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. . TABLE OF CONTENTS When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See  HYPERLINK "http://homeroom.state.nj.us/" here to access this system. Please refer to the web page for the NGO  HYPERLINK "http://www.nj.gov/education/grants/discretionary" here (click on available grants) for information on when the EWEG application will be online. PAGE SECTION 1: GRANT PROGRAM INFORMATION 1.1 Description of the Grant Program 4 1.2 Eligibility to Apply 5 1.3 Federal Compliance Requirements (DUNS, SAM) 6 1.4 Statutory/Regulatory Source and Funding 6 1.5 Dissemination of This Notice 7 1.6 Technical Assistance 7 1.7 Application Submission 8 1.8 Reporting Requirements 9 1.9 Assessment of Statewide Program Results 9 1.10 Reimbursement Requests 10 SECTION 2: PROJECT GUIDELINES Project Design Considerations 11 Project Requirements 16 Budget Design Considerations 18 Budget Requirements 19 SECTION 3: COMPLETING THE APPLICATION 3.1 General Instructions for Applying 21 Review of Applications 21 Application Component Checklist 33 SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM The Engagement of Parents of Students with Disabilities in Schools project is a federally-funded program developed by the New Jersey Department of Education (NJDOE), Offices of Special Education (OSE), focused on enhancing parent/caregivers engagement in the education of their students who are identified for special education services. This three (3) year grant program includes the development of family-school collaborative partnerships, increasing family access to resources, and expanding parent/caregivers participation in placement and program decisions and their ability to support academic, behavior, and social-emotional development. The grant program is in direct alignment with; New Jerseys State Plan for Every Student Succeeds Act (ESSA) and objectives of the New Jersey Tiered System of Supports (NJTSS), both of which strongly encourage increasing parent engagement in schools. New Jerseys Vision This grant program supports the vision of the New Jersey Department of Education to prepare students for participating in the global economy and graduating socially ready to contribute to local, national, and international communities and to be ready for college, career, and the workforce. The goal of the grant program includes supporting and encouraging parents to be involved and engaged in their childrens education as involved parents can lead to more engaged students, which in turn can increase educational achievement. This grant program also supports the following indicators in the New Jersey State Performance Plan; Indicator 8: Increasing Parent Involvement, Indicator 3C: Proficiency for Students with IEPs, Indicator 5: Participation/Time in General Education Settings Least Restrictive Environment as well as, Indicator 9: Disproportionate Representation in Special Education. A meta-analysis conducted by the Harvard Research Project (2005) confirms that parent engagement including holding high expectations for achievement, support of literacy at home, and parent/caregiver participation in school contribute to higher academic achievement for students. The grant program service options support parent/caregiver participation through the implementation of these and other activities that promote their active involvement: Providing technical assistance to schools on the development and support of parent groups specifically designed to support families with children identified for special education services and support to schools with an existing parent support group that may need assistance. Providing technical assistance and resources to schools to increase the capacity to engage families in fostering literacy that connects to cultural responsiveness at home. Providing technical assistance and resources to schools to increase the capacity to understand and support the academic and/or behavioral interventions that are used in school to support students. Dissemination of information to families through various venues such as webinars, trainings, parent nights and website resources with efforts to reach parents with children who are disproportionately represented in special education while communicating in a manner that considers family diversity in culture and language and encourages accessibility. Conducting mini conferences, webinars, meetings and other events to reach families and educators on topics related to the successful inclusion of students with disabilities. State Outcomes for Grant Program Increase the involvement of parent/caregivers with children receiving special education services in the school community through active participation in parent groups as either members or in leadership roles. Increase the access to resources and involvement of parent/caregivers with children receiving special education services in fostering literacy development and reading connected to cultural responsiveness at home. Increase the knowledge of parent/caregivers on research-based practices and interventions that support the inclusion of students with disabilities such as; parent involvement in the Individualized Education Program; how to foster reading at home, and how to support their students access to general education programs. Increase the engagement of parent/caregivers in districts where African-American and Hispanic/Latino students constitute the majority of students receiving special education services. Increase the number of schools with the capacity to support parents/caregivers of students with disabilities to become involved in the school community and develop knowledge related to research-based practices and interventions to support their children at home with a focus on academic achievement and behavior. The OSE is offering this three (3) year grant program with the first grant period beginning on April 1, 2018 and ending on March 31, 2019. Funding for years two (2) and three (3) will be awarded pending the availability of funds and the submission of an approvable continuation application. The maximum amount for which an applicant can apply for in year one (1) is $400,000. 1.2 ELIGIBILITY TO APPLY Engagement of Parents of Students with Disabilities in Schools grant program is a limited competitive grant program open to all New Jersey public or private agencies designed specifically to support the needs of parents and their children with disabilities from preschool through grade 12, including but not limited to not-for-profit agencies including parent organizations, organizations supporting individuals with disabilities, and community based organizations. Local education agencies (LEAs) including Educational Service Commissions and Jointure Commissions are not eligible to apply. Applicants may not apply in partnership with other organizations for the purpose of this grant. 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, SAM) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid Data Universal Numbering System (DUNS) number and must also be registered with the federal System for Award Management (SAM), the successor to the federal Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available at no cost to all entities required to register under FFATA. To obtain a DUNS number, start  HYPERLINK "http://fedgov.dnb.com/webform/" here To register with the SAM database, start  HYPERLINK "http://www.sam.gov/" here Applicants are required to submit their DUNS number and expiration date of their SAM registration as part of the EWEG application using the appropriate EWEG tab (contacts) and must certify that they will ensure that their registration will remain active for the entire grant period. Applicants must also print the Entity Overview page from their  HYPERLINK "http://www.sam.gov" www.sam.gov profile (which displays their DUNS number and street address with ZIP+4 code), and upload a scan of the page using the UPLOAD tab. FFATA Executive compensation disclosure criteria In the preceding fiscal year, if an applicant: Received at least $25,000,000 in annual gross revenues from federal awards; and, If at least eighty (80) percent of the applicants annual gross revenues came from federal awards; the applicant is required to disclose the name and total compensation of the five (5) most highly compensated officers of the applicant as part of the grant application. This information is to be entered using the appropriate EWEG tab (contacts). The term federal award includes federal contracts, sub-contracts, grants, and sub-grants. No award will be made to an applicant not in compliance with FFATA. 1.4 STATUTORY/REGULATORY SOURCE AND FUNDING The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. Engagement of Parents of Students with Disabilities in Schools grant is 100% percent federally funded under the Individuals with Disabilities Education Act (IDEA, P.L. 101-476, Section 611(f)(4)(A), CFDA # 84.027A). Final awards are subject to the availability of IDEA Part B funds. Total funds available for the first year of this three year program are $400,000. Level funding is anticipated for years two (2) and three (3) of this grant program. Applicants must score a minimum of 70 points or above and meet the intent of the NGO to be considered eligible for an award. Only one (1) award will be made. The grantee is expected to complete the goal and objectives laid out in the approved grant application, complete implementation activities established in the grant agreement, and make satisfactory progress toward the completion of its approved action plan. Failure to do so may result in the withdrawal by the New Jersey Department of Education (NJDOE) of the grantees eligibility for the continuation of grant funding. Applicants are reminded that the federal funding language, which will be forwarded to the successful applicant, must be prominently displayed on all printed and electronic program materials. All program material must be submitted, reviewed and approved by the Office of Special Education Professional Development prior to use. Additionally, applicants must ensure that the program, resources, and materials are available on the agency website to assist in parent/caregiver access to program support as well as promote the marketability and recognition of the program. All costs must be reasonable and necessary to carry out the program, and directly linked to the size and scope of the program and to specific goals, objectives, and activities. The Department of Education will remove ineligible, inappropriate or undocumented costs from funding consideration. The Year 1 project period will begin on April 1, 2018 and ends on March 31, 2019. Subsequent program years are as follows: Year 2 (April 1, 2019 -- March 31, 2020) Year 3 (April 1, 2010 March 31, 2021) 1.5 DISSEMINATION OF THIS NOTICE The Offices of Special Education Professional Development will make this notice available to eligible applicants listed in section 1.2 based upon the eligibility statement, and to the to the executive county superintendents. Additional copies of the NGO are also available on the NJDOE web site or by contacting the Office of Special Education Professional Development at the New Jersey Department of Education, River View Executive Plaza, Building 100, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 633-4692. 1.6 TECHNICAL ASSISTANCE Applicants may attend a Technical Assistance Webinar, which will be held: January 5, 2018 from 1:00 pm. to 3:00 p.m. by the New Jersey Department of Education to review grant specifications. Attendance is not mandatory but highly recommended. Please use the following link HYPERLINK "https://attendee.gotowebinar.com/register/4780466938337959938"Grant Technical Assistance Webinar register for the webinar Engagement of Parents of Students with Disabilities in Schools: Grant Application Overview by January 3, 2018. After registering, you will receive a confirmation email containing information about joining the webinar. Registrants requiring special accommodations for the Technical Assistance Webinar should identify their needs at the time of registration. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at  HYPERLINK "http://homeroom.state.nj.us" http://homeroom.state.nj.us no later than 4:00 P.M. on, Tuesday, February 6, 2018. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application after this deadline. Paper copies of the grant application will not be accepted in lieu of the EWEG application system. Each eligible applicant must have a logon ID and password to access the system. Non-LEA applicants should send an email to  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. Please allow 24-48 hours for the registration to be completed. Questions regarding access to EWEG may be directed to  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. Applicants are advised to plan appropriately to allow time to address any technical challenges that may occur. Additionally, applicants should run a consistency check at least 24 hours before the due date to determine any errors that might prevent submission of the application. Applicants are advised not to wait until the due date to submit the application online as the system may be slower than normal due to increased usage. Running the consistency check does not submit the application. When the consistency check runs successfully, a submit button will appear. Once the submit button is clicked, the application may not be edited, additional information may not be submitted, and the application can no longer be accessed or returned. Please note that the submit button in the EWEG system will disappear as of 4:00 PM on the due date. Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for consideration. The Department of Education reserves the right to reject any application not in conformance with the requirements of this NGO. Paper copies of the grant application will not be accepted in lieu of the EWEG application. Applications submitted by FAX cannot be accepted under any circumstances 1.8 REPORTING REQUIREMENTS Grant recipients are required to submit periodic project and fiscal progress reports. Applicants will be required to submit the following reports through the online EWEG system  HYPERLINK "http://homeroom.state.nj.us/" here on the dates specified. Reports for this program will be due as follows: Program/Fiscal Report Reporting PeriodDue Date1st Interim4/1/2018 6/30/20187/31/20182nd Interim4/1/2018 9/30/201810/31/20183rd Interim4/1/2018 12/31/20181/31/2019Final4/1/2018 3/31/20196/30/2019 (For additional information about post award requirements see the Grant Recipients Manual for Discretionary Grants which may be found here). 1.9 ASSESSMENT OF STATEWIDE PROGRAM RESULTS The New Jersey Department of Education will analyze the agencys progress and outcome results through the following evidence: A list of total number of newly established and active parent support organizations developed for parents/caregivers with children identified for special education services and schools with a majority of African-American and Hispanic/Latino identified for special education services. Summary report including a list of newly established parent groups supported by grantee, in districts representing the physical span of the state; descriptions of method by which district or school was identified for support; list of meeting dates scheduled during the span of current grant year; and a description of the technical assistance and/or activities designed and implemented to support the development of the group.. Summary report including a list of existing parent groups supported by grantee, in districts representing the physical span of the state; list of dates of meetings scheduled with the group throughout the grant year; and a description of the technical assistance and/or activities designed and implemented for the purpose of continuation and strengthening of the group.. Supplemental artifacts representing informational documents provided to groups, outreach announcements, and other documents providing evidence of grantee support to parent groups. For all other grant activities; a summary of data representing participant evaluations, participant attendance logs, technical assistance logs, and training or presentation materials used to support parents/caregivers and educators. Evaluation summaries of strategies and activities provided in schools to build school capacity to support parent organizations for students identified for special education services. Evaluation summaries of strategies and activities provided in schools to build the capacity of families to support literacy and academic/behavior interventions at home. The above activities and the measurement criteria of their success will provide evidence of the impact on the State vision to increase parent engagement in schools for parents and/or caregivers of students with disabilities. This vision fully supports the goals detailed in both the State ESSA plan and the New Jersey Tiered System of Supports that both name increased parent engagement as a State priority. 1.10 REIMBURSEMENT REQUESTS Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds the local project has expended are made through the Electronic Web-Enabled Grant (EWEG) system. Reimbursement requests may begin once the application has been marked Final Approved in the EWEG system, and the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completing the Grant Acceptance Certificate information. Only one (1) request may be submitted per month. Grantees must submit their request no later than the 15th of the month. The requests may include funds that will be expended through the last calendar day of the month in which reimbursement is requested. If the grantees request is approved by the NJDOE program officer, the grantee should receive payment around the 8th-10th of the following month. NOTE: Payments cannot be processed until the award has been accepted in EWEG. Year one (1) reimbursement requests may not be submitted after 4/30/2019. The deadline for submitting any modification requests/amendments to the approved Year 1 application in EWEG is 12/31/2018. SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the framework within which it will plan, design, and develop its proposed project to meet the purpose of this grant program. Before preparing applications, potential applicants are advised to review Section 1.1, Description of the Grant Program, of this NGO to ensure a full understanding of the states vision and purpose for offering the program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. Please note that the passage of N.J.A.C 6A:23A-7 places additional administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they may impact the ability of school district personnel to participate in activities sponsored by the grant program. 2.1 PROJECT DESIGN CONSIDERATIONS The Engagement of Parents of Students with Disabilities in Schools grant project is focused on enhancing parent/caregivers engagement in the education of their students who are identified for special education services. The program includes the development of family-school collaborative partnerships, the dissemination of information to increase parent awareness, the support to increase family access to resources, and the assistance to expand families ability to support their childrens academic, behavioral, and social-emotional development at home. State Goal The States vision, for which this opportunity was developed, is to increase the involvement of parents/caregivers in the education of their children identified for special education services by addressing the following: Develop a state model to replicate the activities and support needed for the start-up of parent support organizations and the ongoing technical assistance for the development and sustainability of active parent groups with particular focus on the involvement of culturally diverse families. Identify and implement effective methods for the dissemination of information to reach parents/caregivers including culturally diverse families (such as webinars, website, onsite workshops, etc.) to parents on various topics related to their students receiving special education services to support their academic achievement. These activities include, but are not limited to the following topics; Participating in the IEP Process, Inclusion of Students with Disabilities, Fostering Literacy Connected to Cultural Responsiveness at Home and Supporting Interventions to Meet Student Needs in General Education Classrooms. Topics will be specific to the identified needs of individual parent/caregiver support groups, districts and schools. Materials should be translated and interpreted to increase accessibility due to language differences when feasible. Targeted Stakeholders The grantee will target support for parent/caregivers with children, in grades preschool through grade 12, who have been identified for special education services. The applicant must prioritize support activities in schools identified as in need of comprehensive or targeted support by the NJDOE Office of Comprehensive Support (OCS) and approved by the Office of Special Education Professional Development (OSEPD) by implementing family support included in their annual school plans activities with the intended outcome being to increase engagement of families in school to promote a partnership for the betterment of students with disabilities. In Year one, the applicant must serve a minimum of fifteen (15) schools for the development of start-up parent support programs. In each subsequent year, the applicant will serve a minimum of an additional fifteen (15) schools for the development of start-up parent support programs and will continue to provide support for the schools identified and served in the prior years. All schools to be served must have been identified as needing comprehensive or targeted support as defined by the Office of Comprehensive Support and approved by the Office of Special Education Professional Development. Applicants can find a list of comprehensive and targeted schools on the NJDOE. The applicant must also provide, for each year of the grant, technical assistance to a minimum of one hundred fifty (150) existing parent groups at various stages of development through the provision of resources, hands on technical assistance and/or training. New Jersey Administrative Code 6A:14-1-2(h) requires all districts to have a parent group and states that, Each board of education shall ensure that a special education parent advisory group is in place in the district to provide input to the district on issues concerning students with disabilities Documented attendance and participation in grant sponsored conferences, webinars, school training, and access to resources and other related grant activities should reach a minimum of seven hundred (700) parents, caregivers and/or educators in each grant year. Required Components The grant application must at a minimum, address following four (4) components: Component 1: Parent and Community Engagement Activities Development and Implementation: Develop a model program or process for initiation of start-up parent/caregiver groups and the provision of ongoing technical assistance that includes activities such as; dissemination of information, recruitment, developing a board, creating bylaws, meeting planning, and agenda development and budget development that will serve as a guide to grantee staff. Establish a plan for the recruitment and training of staff to prepare them for provision of the technical assistance for developing, initiating and ongoing sustainability of parent/caregiver organizations. Develop a plan for identifying and supporting schools, of those listed as comprehensive or targeted by the NJDOE, that are without groups that represent parents/caregivers of students who are identified for special education services to provide support in building SEPAGs and assist in developing plans for its continuation. Develop a plan for identifying and providing technical assistance to schools, of those listed as comprehensive or targeted by NJDOE OCS and/or approved by the NJDOE OSEPD, where a majority of African/American or Hispanic/Latino children are receiving special education services with already existing SEPAG groups and provide help to build capacity for supporting and strengthen parent/caregiver organizations. Component 2: Increasing Opportunities for the Successful Inclusion of Students with Disabilities in General Education Settings: Develop a training for parents/caregivers and educators about educating students with disabilities in general education settings with the appropriate supports and services and how home can partner in student success. Develop resources, activities, and strategies to support the successful inclusion of students with disabilities alongside their peers in general education with the appropriate supports and services. Component 3: Literacy Strategies for Parents. In each year: Identify 10 schools in which there is minimal growth and low performance on ELA state assessments for students with disabilities for technical assistance on literacy strategies for parents/caregivers. Develop a plan for technical assistance and expertise to increase the capacity of schools and parent leaders for engaging parents/caregivers fostering literacy connected to cultural responsiveness in their children. Collaborate with schools to develop a literacy program that provides reading resources connected to cultural responsiveness that parents can utilize to help engage children in reading at home. Component 4: Multi-Tiered System of Supports: In collaboration with the NJDOE, develop training and methods of dissemination for parents/caregivers on the New Jersey Multi-Tiered System of Supports that provides an overview of the tiers of support and how parents can support their children at home. Develop parent/caregiver resources, activities and strategies to reinforce tiered interventions used at school to support students in the home. Applicants must address each of these grant initiatives and provide objectives that further delineate specific grant activities that will support each component addressed. Targets and Artifacts to be SubmittedDue DateYear One:Staff Guide for model program or process to support start-up groups8/1/2018A plan for recruitment and training of grantee staff8/1/2018Plan to identify and support new SEPAGs8/1/2018Plan to identify and support already existing SEPAGs8/1/2018List of 15 schools that grantee identified to support in starting-up9/1/2018List of 15 schools that grantee identified to support to build capacity9/1/2018List of 10 schools that grantee identified to support in literacy from list of those targeted for disproportionality9/1/2018List of 150 schools already having SEPAGs to target for technical assistance9/1/2018Training materials for review and approval by NJDOE OSEPD 11/1/2019List of scheduled trainings1/2/2019List of 10 schools representing NJ demographics having successful SEPAGS (based on model program in staff guide) for NJDOE recommendation1/2/2019Copies of all resources created for dissemination for approval by NJDOE OSEPD2 weeks prior List of schools to target for literacy (from list of those targeted for disproportionality)1/2/2019Plan for technical assistance to schools targeted for literacy (from those targeted for disproportionality)1/2/2019List of reading resources for home provided4/1/2019List of resources to promote understanding and cooperation of a multi-tiered system at school and reinforced at home4/1/2019Log of collaboration dates with 15 schools identified as needing start-up support6/1/2019Log of collaboration dates with 15 schools identified as needing support to build capacity6/1/2019Log of collaboration dates with 10 schools identified as needing literacy connected to cultural responsiveness support6/1/2019All sign-in sheets from all events and meetings to total and represent 700 individuals6/1/2019Log of collaboration dates with 10 schools identified to support in literacy connected to cultural responsiveness6/30/2019Year Two: Updated Staff Guide for model program or process to support start-up groups8/1/2019A plan for recruitment and training of grantee staff8/1/2019Plan to identify and support new SEPAGs8/1/2019Plan to identify and support already existing SEPAGs8/1/2019List of 15 schools that grantee identified to support in starting-up9/1/2019List of 15 schools that grantee identified to support to build capacity9/1/2019List of 10 schools that grantee identified to support in literacy connected to cultural responsiveness9/1/2019List of 150 schools already having SEPAGs to target for technical assistance9/1/2019Training materials for review and approval by NJDOE OSEPD 11/1/2020List of scheduled trainings1/2/2020Copies of all resources created for dissemination for approval by NJDOE OSEPD2 weeks prior List of 10 additional schools representing NJ demographics having successful SEPAGS (based on model program in staff guide) for NJDOE recommendation1/2/2020List of schools to target for literacy (from list of those targeted for disproportionality)1/2/20201/2/2020List of reading resources for home provided4/1/2020List of resources to promote understanding and cooperation of a multi-tiered system at school and reinforced at home4/1/2020Log of collaboration dates with 15 schools identified to support in starting-up6/1/2020Log of collaboration dates with 15 schools identified to support to build capacity6/1/2020Log of collaboration dates with 10 schools identified to support in literacy connected to cultural responsiveness6/1/2020All sign-in sheets from all events and meetings to total and represent 700 individuals6/1/2020Summary Program Report and supplemental materials listed in Assessment of State-wide Program Results previously identified6/30/2020Year Three:Updated Staff Guide for model program or process to support start-up groups8/1/2020A plan for recruitment and training of grantee staff8/1/2020Plan to identify and support new SEPAGs8/1/2020Plan to identify and support already existing SEPAGs8/1/2020List of 15 schools that grantee is supporting in start-up9/1/2020List of 15 schools that grantee identified to support to build capacity9/1/2020List of 10 schools that grantee identified to support in literacy connected for cultural responsiveness9/1/2020List of 150 schools already having SEPAGs to target for technical assistance9/1/2020Training materials for review and approval by NJDOE OSEPD 1/2/2021List of scheduled trainings1/2/2021Copies of all resources created for dissemination for approval by NJDOE OSEPD2 weeks prior List of 10 additional schools representing NJ demographics having successful SEPAGS (based on model program in staff guide) for NJDOE recommendation1/2/2021Log of collaboration dates with 10 schools identified to support in literacy connected to cultural responsiveness1/2/2021List of reading resources for home provided4/1/2021List of resources to promote understanding and cooperation of a multi-tiered system at school and reinforced at home4/1/2021Log of collaboration dates with 15 schools identified as needing start-up support6/1/2021Log of collaboration dates with 15 schools identified as needing support to build capacity6/1/2021Log of collaboration dates with 10 schools identified to support in literacy6/1/2021All sign-in sheets from all events and meetings to total and represent 700 individuals6/1/2021Summary Program Report and supplemental materials listed in Assessment of State-wide Program Results previously identified6/30/2021 2.2 PROJECT REQUIREMENTS Project Abstract: (NA points) The Project Abstract is a (250- 300 words) summary of the proposed projects needs, purpose, projected outcomes and tools that will be used to measure all outcomes identified. The proposed project and outcomes must cover the full three (3) year grant program. Do not include information in the abstract that is not supported elsewhere in the application. Project Description: (30 points) Describe in a detailed narrative the complete three (3) year project design and plan for implementing the project. The project design must align with the four (4) components set forth in Section 2.1. Provide assurance that the strategies or activities are of sufficient quality and scope to ensure equitable access and participation among all eligible program participants. Include specific examples of systems, curriculum or design approaches that will be incorporated. Include justification for identifying this as an area to improve and the plan to make this transition. Include benchmarks for the early, middle and final stages of the process and how progress will be measured towards these benchmarks. Identify who will be responsible for what stages and what level of support they will be given. Write clearly and succinctly, focusing on quality and not quantity. Ensure that the steps of the Project Activity Plan are well-articulated and logically sequenced in the narrative. Goals, Objectives and Indicators (15 points) Using the state goal specified in Section 2.1, create objectives that are (1) relevant to the state goal, (2) applicable to grant-funded activities, (3) clearly written, and (4) measurable. Objectives should clearly illustrate the plan to achieve the goal(s). They must be achievable and realistic, while identifying the who, what and when of the proposed project. Objectives must be results-oriented, and clearly identify what the project is intended to accomplish. They must contain quantitative information, benchmark(s) and how progress will be measured. Objectives should also link directly to individual stated needs and provide a time frame for completion. Applications must also include a plan to evaluate the projects success in achieving its goal and objectives. Indicators of success must be established for each project objective and must align with the state outcomes described in Section 1.1. In constructing the indicators, describe the methods that will be used to evaluate the progress toward achievement of the goal and objectives, as well as the overall grant project outcomes. Also, describe in the indicators the measures and instruments to be used, the individuals responsible for developing and conducting the evaluation, and how results will be used to improve project outcomes. Well-constructed indicators of success will help establish a clear understanding of responsibilities and a system of accountability for the project. They will also help to determine whether or not to refine an aspect of the project to ensure overall success. Identify the anticipated outcomes of the project in measurable terms and in relation to the stated needs. Define the population to be served. Identify the timeline for implementing and completing each objective. Identify the level of performance expected in order to indicate successful achievement of the objective. Make certain to construct measurable indicators of success that directly link to and support project objectives. Project Activity Plan (30 points) The Project Activity Plan follows the goal(s) and objectives that were listed in the previous section. The Activity Plan is for the current grant period (April 1, 2018 March 31, 2019). Activities represent the steps that it will take to achieve each identified objective. Also, the activities that are identified in this section serve as the basis for the individual expenditures that are being proposed in the budget. Review the Goal(s) and the Objectives when constructing the Project Activity Plan to ensure that appropriate links have been established between the goal(s) and objectives and the activities. State the relevant objective in full in the space provided. Number the Goal 1 and each objective 1.1, 1.2, 1.3, etc. Describe all of the tasks and activities planned for the accomplishment of each goal and objective. List all the activities in chronological order. Space the activities appropriately across all report periods of the grant project. Identify the staff directly responsible for the implementation of the activity. If the individual conducting the activity is not referenced appropriately on the Project Activity Plan, it may not be possible to determine an allocation of the requested cost, and costs may be disallowed. List the documentation that tracks the progress and confirms the completion of each activity, such as agenda, minutes, curriculum, etc. In the Report Period Column on the Project Activity Plan, indicate with a checkmark the period in which the activity will be implemented. If the activity is ongoing or recurring, place a checkmark in the boxes under each period in which the activity will talk place. Do not list the project director or other person with general oversight authority for the project as the person responsible for carrying out all activities. Organizational Commitment and Capacity (15 points) After identifying the conditions and/or needs and the plan to address them, next describe the applicant organization and its capacity to take on the project. First, explain why the project being proposed is important to the applicant. Describe the commitment to addressing the conditions and/or needs identified, including the organizational support that exists for implementing the proposed project. Explain any experience the organization has had in implementing similar types of projects, as well as the outcomes of those projects. What worked? What did not and why? Explain how previous experiences will ensure successful implementation of the proposed project. If the organization or members of the staff have not implemented similar projects, explain why the proposed project will be successful. Describe all organizational resources (staff, facilities, equipment, funds, etc. of the applicant agency) that will support successful project implementation. 2.3 BUDGET DESIGN CONSIDERATIONS (10 points) Once the objectives that will guide the work in the implementation phase of the grant have been prioritized, begin to develop the details of the budget that will be necessary to carry out each activity. The applicants budget must be well-considered, necessary for the implementation of the project, remain within the funding parameters contained in this handout, and demonstrate prudent use of resources. The budget will be reviewed to ensure that costs are customary and reasonable for implementation of each project activity. The applicant must provide a direct link for each cost to the goal, objectives and activities in the Project Activity Plan that provides programmatic support for the proposed cost. In addition, the applicant must provide documentation and details sufficient to support each proposed cost. Guidance on constructing a grant budget may be found in the Pre-award Manual for Discretionary Grants, which can be accessed  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/management" here. The budget submitted as part of the application is for the current grant period (April 1, 2018- March 31, 2019) only. The Department of Education will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. The actual amount awarded will be contingent upon the applicants ability to provide support for its proposed budget upon application and ultimately will be determined by the Department of Education through the pre-award revision process. The applicants opportunity to make pre-award revisions will be limited by the Department of Education which is not responsible either to provide repeated opportunities for revisions or to permit reallocation of the funds previously requested for costs that have not been approved or have been disallowed. 2.4 BUDGET REQUIREMENTS Budget requests should be linked to specific project activities and objectives of the Engagement of Parents of Students with Disabilities in Schools The provisions of N.J.A.C. 6A:23A-7 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the applicant work with their business administrator when constructing the budget. The NJDOE applies these restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursement for meals on in-state travel Mileage reimbursement is capped at $.31/mile Subawards or partnerships with other organizations are not permitted. Eligible costs may include Program staff salaries and benefits for staff required to provide technical assistance, support and training to school parent/caregiver organizations. Consultant costs necessary for the completion of the scope of work proposed. Mileage and toll reimbursement for program staff travel to schools sites and professional development activities. Instructional materials used during workshops for parent/caregivers, students, and educators. Registration costs and stipends for program staff to attend training and other professional development activities related to providing parent/caregiver support, and other topics related to parent involvement in the education of their student who receives special education services. Computers and related technology needed by staff for the program such as cell phones, projectors, microphones and Internet access. Operating costs including rent, utilities, telephone, postage, office supplies and rent for office equipment needed for daily program office activity. Indirect costs using the restricted indirect cost rate (please see the discussion on indirect costs below). Ineligible costs Funds may not be used for the following costs: Lease or purchase costs for a facility or vehicle Building renovations, repairs, or upkeep Maintenance and operating expenses for a facility or vehicle Out-of-State Travel Hotel reimbursement Entertainment Costs not supported by the program plan or otherwise declared ineligible Indirect costs: Indirect costs may be requested in the budget from applicants that either 1) have a current federally negotiated indirect cost rate agreement; or 2) have never received a federally negotiated indirect cost rate agreement. The actual indirect cost rate that may be used in budgeting is a de minimis rate, which is subject to the requirements of the grant program. If indirect costs are requested, care must be taken to ensure that costs that would be considered an indirect cost are not included in the budget as a direct cost. Please refer to 2 CFR Part 200.414 for additional information ( HYPERLINK "http://www.ecfr.gov/" Link to the Electronic Code of Federal Regulations). Applicants with a current federally negotiated indirect cost rate agreement must scan and upload a copy of their indirect cost rate agreement. If this program is subject to a supplement, not supplant requirement, applicants with an approved restricted indirect cost rate must use that rate; Non-LEA applicants with rate agreements that do not include a restricted indirect cost rate are limited to 8% MTDC. Applicants that have never received a federally negotiated indirect cost rate agreement must scan and upload a signed statement as part of the application. This statement must attest to the fact that the organization has never received a federally negotiated indirect cost rate agreement, and that the applicant is requesting the use of a de minimis indirect cost rate. This statement must be signed by the Chief Executive Officer or designee of the organization. SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a grant under this NGO, applicants must prepare and submit a complete application. The application must be a response to the States vision as articulated in Section 1: Grant Program Information of this NGO. It must be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. The applicant may wish to consult additional guidance found in the Pre-award Manual for Discretionary Grants, found  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/management" here. REVIEW OF APPLICATIONS Evaluators will use the selection criteria found in Part I: General Information and Guidance of the Pre-award Manual for Discretionary Grants to review and rate the application according to how well the content addresses Sections 1 and 2 in this NGO. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, as well as the evaluation results associated with these applications, and other information regarding the competitive grants process, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. Applications will also be reviewed for completeness and accuracy. The following point values apply to the evaluation of applications received in response to this NGO: Application Component  Point ValuePROJECT DESCRIPTION 30GOALS, OBJECTIVES and INDICATORS 15PROJECT ACTIVITY PLAN (Year One) 30ORGANIZATIONAL COMMITMENT AND CAPACITY 15BUDGET (Year One)10TOTAL 100 All applications must score 70 points or above and must meet the intent of the NGO to be considered eligible for funding. If an application has been selected for pre-award revisions (PARs), the successful applicant will be notified by the EWEG system via email. Only the personnel listed on the contact page will receive a notification. The successful applicant will be required to initiate the PAR process by accessing the EWEG system, creating an amendment for the application and submitting the amendment through EWEG to the NJDOE. You will not be able to make changes on any of the application pages at this time. Questions on how to submit an amendment should be directed to the EWEG help desk at  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of the application. Failure to include a required component may result in the application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed in the application. Required (()Location EWEG TAB/SUBTABIncluded (()(EWEGAdmin (Contacts, Allocation, Assurance, Board Resolution and DUNS-SAM, and FFATA)EWEGBudget(EWEGNarrative (Abstract, Description, Goals/Objectives/Indicators, Activity Plan, Organizational Commitment & Capacity) The following document(s) must be scanned and attached to the EWEG application using the UPLOAD tab:(UPLOADEntity Overview page from the applicants  HYPERLINK "http://www.sam.gov" www.sam.gov profile.(UPLOADCopy of applicants federally negotiated indirect cost rate OR a signed statement requesting the application of a de minimis rate subject to the conditions set forth in the NGO.     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