ࡱ> c "bjbj ؎U\؎U\Ma!!!!!4H!H!H!h!D$tH!'H)::):):)*+,@+$i*@!X+**X+X+@!!:):)HU000X+j!:)!:)0X+00*s}:)^T +yRk0z,:}}@!~ X+X+0X+X+X+X+X+@@/X+X+X+X+X+X+X+X+X+X+X+X+X+X+X+X+> : Notice of Grant Opportunity EWEG McKinney-Vento Education of Homeless Children and Youth Program Year 3 of 3 18-BR22-H02 Kimberley Harrington Acting Commissioner of Education Susan Martz Assistant Commissioner Division of Learning Supports and Specialized Populations Karen Campbell Director Office of Supplemental Educational Programs CFDA 84.196A April 2017 Application Due Date: May 2, 2017 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500  HYPERLINK "http://www.state.nj.us/education" http://www.state.nj.us/education STATE BOARD OF EDUCATION MARK W. BIEDRON . Hunterdon President JOSEPH FISICARO Burlington Vice President ARCELIO APONTE.................................................................. Middlesex RONALD K. BUTCHER Gloucester JACK FORNARO....Warren EDITHE FULTON ..Ocean ERNEST P. LEPORE ......Hudson ANDREW J. MULVIHILL Sussex Kimberley Harrington, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. TABLE OF CONTENTS When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See  HYPERLINK "http://homeroom.state.nj.us/" http://homeroom.state.nj.us/ to access this system. Please refer to the web page for the NGO at  HYPERLINK "http://www.nj.gov/education/grants/discretionary/" http://www.nj.gov/education/grants/discretionary/ (click on available grants) for information on when the EWEG application will be online. PAGE SECTION 1: GRANT PROGRAM INFORMATION 1.1 Description of the Grant Program 1 1.1.1 Background 2 1.2 Eligibility to Apply 2 1.3 Federal Compliance Requirements (DUNS, SAM) 4 1.4 Statutory/Regulatory Source and Funding 5 1.5 Dissemination of This Notice 6 1.6 Technical Assistance 6 1.7 Application Submission 6 1.8 Reporting Requirements 7 1.9 Assessment of Statewide Program Results 8 1.10 Reimbursement Requests 8 SECTION 2: PROJECT GUIDELINES Project Design Considerations 9 Project Requirements 12 Budget Design Considerations 17 Budget Requirements 20 SECTION 3: COMPLETING THE APPLICATION 3.1 General Instructions for Applying 24 Review of Continuation Applications 24 Application Component Checklist 24 Standard Application APPENDICES: McKinney-Vento Statement of Assurances (Appendix 1) Documentation of Eligibility (Appendix 2) Documentation of Primary Partnership (Appendix 3) LEA General Intent to Collaborate (Appendix 4) NON-LEA Documentation of Collaboration (Appendix 5) Statewide Count by County 2014-2015 (Appendix 6) SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM The public school system is the largest and most significant intervention for children and youth experiencing homelessness. The McKinney-Vento Act's Education for Homeless Children and Youth (EHCY) program and Title I, Part A provide homeless students with protections and services to ensure they can enroll in and attend school, complete their high school education, and continue to higher education which is their best hope of avoiding poverty and homelessness as adults. Of the over 1.3 million children and youth experiencing homelessness in the United States, more than 10, 300 children and youth were identified in the state of New Jersey during the 2015-2016 school year. N.J.A.C 6A:17 et. seq. outlines the responsibilities of all New Jersey Local Education Agencies (LEAs) to provide educational services to homeless children and youth and to ensure that they have equal access to a free, appropriate public education which enables them to enroll in and attend school. Many LEAs also provide supplemental funding through their federal Title I, Part A homeless reserve to provide support services to homeless students that supplement those required under New Jersey administrative code. It is the intent of the McKinney-Vento Education of Homeless Children and Youth grant program (McKinney-Vento) to support state and federal efforts through the establishment of regional partnership projects that will: 1) provide leadership and technical assistance to the schools within the region; and 2) coordinate and provide (when possible), supplemental academic programs and support services to homeless children and youth attending schools within the region. Each regional project, to the extent possible, must serve all identified homeless children and youth within its respective region. The New Jersey Department of Education (Department) has established a three-year grant program of eight (8) regional partnership projects throughout New Jersey. Applicants may apply for funds which range from $73,027 to $263,688 (award amounts vary by region based upon the homeless student counts). A chart consisting of the four (4) continuation regional partnership project groupings is provided in Section 1.2. This three-year grant program initiated on October 1, 2015 and will end on June 30, 2018. The current award year, Year 3 of 3, will be July 1, 2017 through June 30, 2018 and will be the final project year. Based on the availability of federal resources, this three-year grant program will conclude on June 30, 2018. Funds provided under this grant program are subject to the federal supplement, not supplant rule. 1.1.1 BACKGROUND The McKinney-Vento Homeless Assistance Act is reauthorized under the Every Student Succeeds Act (ESSA). The Act requires that states ensure: (1) each homeless child has equal access to the same free, appropriate public education, including a public preschool education, as provided to other children; (2) any state that has a compulsory residency requirement as a component of the states compulsory school attendance laws or other laws, regulations, practices, or policies that may act as a barrier to the enrollment, attendance or success in school of homeless children and youth, will review and undertake steps to revise such laws, regulations, practices, or policies to afford the same free, appropriate public education as provided to other children; (3) homeless children are not separated from the mainstream school environment by virtue of their homeless status; and (4) homeless children and youth have access to the supplemental educational and support services that such children and youths need to ensure that they have an opportunity to meet the same challenging State student academic achievement standards to which all students are held. More information is available by accessing the McKinney-Vento Homeless Assistance Act and corresponding USDE Education for Homeless Children and Youth Program Non-Regulatory Guidance at:  HYPERLINK "http://www.ed.gov/programs/homeless/legislation.html" http://www.ed.gov/programs/homeless/legislation.html ELIGIBILITY TO APPLY Eligibility to apply for this Education of Homeless Children and Youth Program continuation grant is limited to the currently-funded LEAs listed in the following table. Agencies may apply for up to the amount specified in the column which corresponds to the inter-county regional project which they serve. Applicants proposing to serve any variance from the defined service areas will not be considered for an award. Applicants must serve all districts located in the region specified in their application. TABLE I Regional Project Counties Served (required service to the counties as grouped)Number of Reported Homeless Children and Youth 15-16 Maximum Award Amount by Region Bergen County Special Services School DistrictSussex, Passaic and Bergen counties627$73,027Essex Regional Educational Services CommissionEssex and Morris counties1,197$139,415Gloucester County Special Services School DistrictCamden, Gloucester and Atlantic counties2,264$263,688Bridgeton Public SchoolsSalem, Cumberland and Cape May counties1,818$211,742 Each regional partnership must consist of an LEA within the state of New Jersey (which will serve as the Lead Agency) and one primary partnering organization, located within the region that has a track record of providing services to homeless populations within the region in which the Lead Agency is applying for funds. The regional McKinney-Vento projects will also identify and establish partnerships and collaborations with the LEAs within their region, other local and/or regional service providers, community-based organizations (CBOs) and social service organizations to assist aforementioned LEAs, through technical assistance training and, in providing supplemental services and making referrals to appropriate agencies to enable all homeless children and youth in the partnerships regional area to meet the challenging state content and student performance standards. Eligibility is contingent upon completion of the Statement of Assurances (Appendix 1). Additionally, applicants must serve all districts located in the region and specified in their initiating application, as agreed upon in the completion of the Documentation of Eligibility form (Appendix 2). Applicants proposing to serve any variance from the defined service areas will not be considered for an award. In order to meet the partnership requirement, the Documentation of Primary Partnership form (Appendix 3) must be completed and uploaded as part of the application. As stated, a primary partner organization is an organization that has an existing track record in providing services to homeless populations within the region for which application is made. Only one primary partner organization may be identified. Applicants must also collaborate with LEAs and other organizations that serve homeless populations (e.g., community-based organizations, social service agencies, etc.) in their respective regions to identify, plan, develop and provide resources that address the academic and non-academic needs of children and youth experiencing homelessness. Unlike the aforementioned requirement to have only one primary partner organization, applicants may collaborate with as many CBOs and social service entities as deemed appropriate in serving the needs of their population. Please refer to Appendices 4 and 5 for the forms to be completed and uploaded. The lead agency identified in the initial application must continue to serve in the capacity as such through the three-year grant period. Further, continued eligibility is contingent upon the following: Completion and submission of a comprehensive needs assessment (CNA) to the Office of Supplemental Educational Programs by January 1, 2018; Certification of acceptable program performance by the Office of Supplemental Educational Programs which is based in whole, or in part, on the programs history of returned funds, the previous years program performance and the agencys ability to fiscally and programmatically implement the McKinney-Vento Education of Homeless Children and Youth Program as outlined in this NGO; Timely and accurate submission of all reports required under the current grant program and the NJDOEs approval of those reports; Timely and accurate submission of data collection requirements; Consistent and timely program reimbursement requests via New Jerseys Electronic Web-Enabled Grants (EWEG) system; Approval of grantees progress towards program goals and objectives, and implementation of the McKinney-Vento Education of Homeless Children and Youth Program determined through desk audits and/or on-site monitoring; and Satisfactory progress toward completion of any necessary remediation identified by the Office of Supplemental Educational Programs. NOTE: The NJDOE reserves the right to reject any application not in conformance with the requirements of this NGO. 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, SAM) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid DUNS number and must also be registered with the federal System for Award Management (SAM), the successor to the federal Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available free of charge to all entities required to register under FFATA. To obtain a DUNS number, go to  HYPERLINK "http://fedgov.dnb.com/webform/" http://fedgov.dnb.com/webform/ To register with the SAM database, go to  HYPERLINK "http://www.sam.gov" www.sam.gov Applicants are required to submit their DUNS number and expiration date of their SAM registration as part of the EWEG application using the appropriate EWEG tab (contacts) and must certify that they will ensure that their registration will remain active for the entire grant period. Applicants must also print the Entity Overview page from their  HYPERLINK "http://www.sam.gov" www.sam.gov Profile (which displays their DUNS number and street address with ZIP+4 code), and upload a scan of the page using the UPLOAD tab. FFATA Executive compensation disclosure criteria In the preceding fiscal year, if an applicant: Received at least $25,000,000 in annual gross revenues from federal awards; and, If at least eighty (80) percent of the applicants annual gross revenues came from federal awards; the applicant is required to disclose the name and total compensation of the five (5) most highly compensated officers of the applicant as part of the grant application. This information is to be entered using the appropriate EWEG tab (contacts). The term federal award includes federal contracts, sub-contracts, grants, and sub-grants. No award will be made to an applicant not in compliance with FFATA. STATUTORY/REGULATORY SOURCE AND FUNDING The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The McKinney-Vento Education of Homeless Children and Youth Program is authorized under Title VII-B of the McKinney-Vento Homeless Assistance Act (42 USC 11431 et seq.; CFDA 84.196A) and reauthorized under the Every Student Succeeds Act (ESSA). It is 100% federally funded under ESSA for a total allocation of $1.2 million for year three of this three-year grant cycle. $687,872 has been allocated for the four (4) currently-funded agencies eligible for continuation. LEAs may apply for up to the total amount listed in Table I, of which no more than fifteen (15) percent may be used for administrative purposes. Year 3 funding is subject to the availability of funds. The grantee is expected to complete the goal(s) and objectives laid out in the approved grant application, complete implementation activities established in its grant agreement, and make satisfactory progress toward the completion of its approved action plan. Failure to do so may result in the Departments withdrawal of the grantees eligibility for the continuation of grant funding. The Department will remove ineligible, inappropriate or undocumented costs from funding consideration. The Year 3 project period is July 1, 2017 through June 30, 2018 and is the final year of the project. 1.5 DISSEMINATION OF THIS NOTICE The Office of Supplemental Educational Programs will make this notice available to all LEAs based upon the eligibility statement, to the Regional Achievement Center executive directors and to the executive county superintendents of the regions and counties in which the eligible agencies are located. Additional copies of the NGO are also available on the Department web site at:  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/" http://www.state.nj.us/education/grants/discretionary/ or by contacting the Office of Supplemental Educational Programs at the New Jersey Department of Education, 100 River View Executive Plaza, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 292-8777; fax (609) 633-6874. 1.6 TECHNICAL ASSISTANCE Technical assistance will be provided upon request by contacting Danielle Anderson Thomas at 609-984-4974 or HYPERLINK "mailto:danielle.anderson-thomas@doe.state.nj.us"danielle.anderson-thomas@doe.state.nj.us. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at  HYPERLINK "http://homeroom.state.nj.us" http://homeroom.state.nj.us no later than 4:00 P.M. on TUEsday, MAY 2, 2017. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application received after this deadline. Each eligible applicant must have a logon ID and password to access the system. LEA applicants should contact their districts web (NJDOE Homeroom) administrator who will complete the registration. Non-LEA applicants should send an email to  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us for assistance. Please allow 24-48 hours for the registration to be completed. Questions regarding access to EWEG may be directed to  HYPERLINK "mailto:eweghelp@doe.state.nj.us" eweghelp@doe.state.nj.us. Applicants are advised to plan appropriately to allow time to address any technical challenges that may occur. Additionally, applicants should run a consistency check at least 24 hours before the due date to determine any errors that might prevent submission of the application. Applicants are advised not to wait until the due date to submit the application online as the system may be slower than normal due to increased usage. Running the consistency check does not submit the application. When the consistency check runs successfully, a submit button will appear. Please note that the submit button in the EWEG system will disappear as of 4:00 PM on the due date. Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for consideration. The Department reserves the right to reject any application not in conformance with the requirements of this NGO. Paper copies of the grant application will not be accepted in lieu of the EWEG application. Applications submitted by FAX cannot be accepted under any circumstances. 1.8 REPORTING REQUIREMENTS Grant recipients are required to submit periodic project and fiscal progress reports. All reports will be submitted through the EWEG system. Reports for this program will be due as follows: Report Reporting Period Due Date 1st Interim July 1, 2017 - October 31, 2017 November 30, 2017 2nd Interim July 1, 2017 - February 28, 2018 March 31, 2018 Final July 1, 2017 - June 30, 2018 August 31, 2018 (For additional information about post award requirements see the Grant Recipients Manual for Discretionary Grants at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary" www.state.nj.us/education/grants/discretionary ). 1.9 ASSESSMENT OF STATEWIDE PROGRAM RESULTS The Department will conduct periodic reviews of the grant programs implementation based on the program outlined in the grant award agreement and the required programmatic and fiscal reports for the second grant award period. In conducting these reviews, the Department will consider program implementation in the context of a full multi-year grant program, and whether such implementation is likely to contribute to a successful program implemented over multiple years. Staff members of the Office of Grants Management will conduct desk reviews of quarterly and final fiscal reports. Staff members from the Office of Supplemental Educational Programs will conduct desk reviews of interim program and fiscal reports, as well as conduct compliance oversight and compliance monitoring during the grant award period, in accordance with Department policy. In addition to the submission of the aforementioned reports, grant award recipients must be prepared to submit to the Office of Supplemental Educational Programs, Department and/or its designees, data including but not limited to, measuring the level of proficiency on the state assessments of children and youth experiencing homelessness. This data, along with other measures, will be used to determine the success of the local project. 1.10 REIMBURSEMENT REQUESTS Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds the local project has expended are made through the Electronic Web-Enabled Grant (EWEG) system. Requests may begin once the application has been marked Final Approved in the EWEG system, and the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completing the Grant Acceptance Certificate information. Only one (1) request may be submitted per month. Grantees must submit their requests no later than the 15th of the month. The requests may include funds that will be expended through the last calendar day of the month in which reimbursement is requested. If the grantees request is approved by the Departments program officer, the grantee should receive payment around the 8th-10th of the following month. NOTE: Payments cannot be processed until the award has been accepted in EWEG. SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the framework within which it will plan, design, and develop Year 3 of its proposed project to meet the purpose of this grant program. Before preparing applications, potential applicants are advised to review Section 1.1, Description of the Grant Program, of this NGO to ensure a full understanding of the states vision and purpose for offering the program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. Please note that the passage of N.J.A.C. 6A:23A-7 places additional administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they may impact the ability of school district personnel to participate in activities sponsored by the grant program. 2.1 PROJECT DESIGN CONSIDERATIONS The goals and objectives for each Stewart B. McKinney-Vento Homeless Education Project were developed in the programs first year application in response to the initiating NGO. Grantees are expected to conform to the general scope of the program design that was outlined and approved in their year-one applications. However, considerable thought and planning between the grantee, primary partner and collaborating organizations must occur to ensure continuous program improvement and guarantee correlation between the Departments purpose (presented in Section 1.1). Considerations include but are not limited to the following: Prior program implementation experiences (successes, challenges, etc.); Program evaluation and outcome data; Student, parent, and teacher surveys/needs assessment outcomes; Advisory board recommendations; Department recommendations; Monitoring and compliance reports; Local level evaluation outcomes and recommendations; National best practice standards; and Partner and/or collaborator consultations. Many of these programs include the following practices: Oversight of ongoing implementation of all program components by the lead agency, regardless of which collaborator has responsibility for which component. Collaborating and participating agencies should meet periodically to review progress toward program goals and review each agencys continued role and responsibilities to the Stewart B. McKinney-Vento project. Development of activities that respond to the ever changing needs of homeless children and youth. Programs must be flexible to be effective. Effective use of available resources and recognition of individual accountability among collaborating and partnering agencies to maximize progress toward achieving program goals. Increased efforts to expand the number of collaborating and partnering agencies as programs enter each succeeding year in order to increase available resources and expand services. Partnerships and Collaborations In developing the application and for the remainder of the three-year project, grantees are expected to partner with the one primary partnership; established in the initiating application, an agency that has a record of providing services to support homeless populations in the region. In addition to strengthening and building upon collaborations with LEAs and non-educational agencies (e.g., CBOs, social service agencies, etc.); grantees must work within their respective regions to identify, develop, plan, coordinate and, and when possible, provide services to identified homeless children and youth and their families. Partnering and collaborating with local organizations to expand the benefits available to eligible participants allows for more efficient use of resources. Moreover, there is an increased likelihood of sustainability as a result of the investment that each organization contributes. Partnerships and collaborations must be formed with key organizations that provide high-quality services, which are directly related to the core program components of the McKinney-Vento Education of Homeless Children and Youth Program. Grantees projects must show evidence of the following components, which are essential to strengthening relationships and facilitating regular communication between the grantee and its partners and/or collaborators: Regular meetings between the grantee and its partners and/or collaborators to review progress toward program goals and each agencys continued role and responsibility; Mutual accountability among the grantee and its partners and/or collaborators to maximize progress towards achieving program goals; and Efforts to expand the number of collaborators and/or partners as programs enter each succeeding year in order to increase available resources and services. *As previously noted, LEAs must establish a primary partnership with one agency that has a record of providing services to support homeless populations in the region and must collaborate with both non-educational agencies (CBOs, social service agencies, etc.) and LEAs in their respective regions to identify, develop, plan, coordinate and deliver programs and services that address the unique academic and non-academic needs of children and youth experiencing homelessness. Quality homeless education programs consider the special needs of those experiencing homelessness. Therefore, grantees, in collaboration with their partner educational and non-educational agencies, must show evidence of programs, services and activities that: Access Title I and other educational programs to address the comprehensive needs of homeless children and youth; Develop staff awareness of issues pertaining to homelessness and how homelessness impacts the education of children and youth; Strengthen links with non-educational agencies (e.g., CBOs, social service agencies, etc.) to ensure the delivery of comprehensive services to homeless children and youth based on needs; Share strategies for self-sufficiency with homeless families; Ensure the identification of all homeless children and youth; Develop staff awareness of each others roles and responsibilities in the project; Provide continuous opportunities for training and professional development; Provide programs and services that support the entire family; Provide opportunities for homeless children and youth to experience activities which they may not otherwise experience; Assure the capacity to serve homeless special needs students; Develop effective systems to address the transportation needs of homeless children and their families; Assure the provision of counseling services to allow homeless children and youth to address their emotional and social issues, challenges, or concerns due to homelessness; Establish relationships with vendors or organizations who are able to provide supplies or materials that students in homeless situation may not otherwise be able to afford; Develop methods to ensure the privacy and integrity of homeless children and their families in all possible situations; and Provide opportunities for homeless children to participate in extracurricular activities to make friendships and form allegiances with other children. 2.2 PROJECT REQUIREMENTS To maintain consistency with the regulations set forth by the United States Department of Education and the Department, and to acknowledge the diverse and multiple paths for youth achievement, the Department has established minimum program requirements. All grantees must adhere to and implement the project requirements as set forth in this section of the application. The lead agency is responsible for the overall implementation and administration of the regional project. The lead agency may not divest its responsibilities to another entity. The lead agency must assist; through training and technical assistance and service referrals, in the identification, enrollment and coordination of services to all McKinney-Vento eligible children and youth throughout the counties in each of the inter-county regional service areas as specified in Table I in Section 1.2. Grantees must collaborate with both their non-educational agency partners and LEAs in their respective regions to assure that the academic and non-academic needs of each homeless child/youth identified are met. To do this, projects, in partnership with their primary partner and in collaboration with their partner non-educational agencies and LEAs, must develop and implement a sound process for identifying, enrolling and providing services, through referral or direct service, to children and youth experiencing homelessness within the region for which the applicant has agreed to serve, as identified on the Documentation of Eligibility form (Appendix 2). The awarded grantee maintains responsibility for ensuring that training and technical assistance is provided to LEAs within the lead agencys regional service area, to increase the likelihood that the aforementioned process is free of barriers to the enrollment and attendance of homeless children and youth; such as the requirement for homeless children and youth to provide proof of residence or notarized affidavits; birth certificates; health/immunization records; previous school or transfer records as a condition of enrollment. Grantees are required to interface with all districts within their respective regions to facilitate, coordinate, plan, develop and assure that the LEAs will provide comparable supplemental academic and support services for all identified program eligible children and youth as needed. Further, grantees must report to the Department on all barriers local liaisons for homeless children and youth experience in their efforts to enroll and sustain the attendance of students experiencing homelessness. Additionally, grantees must offer guidance to LEAs in their respective regions to increase the likelihood of the effective and efficient use of Title I, Part A funds reserved for services to homeless children and youth. Title I, Part A of the ESSA requires that recipient districts reserve funds for any homeless students not enrolled in participating Title I schools within the LEA. The legislation states: Title 1, Part A: RESERVATION- A local educational agency shall reserve such funds as are necessary under this part to provide services comparable to those provided to children in schools funded under this part to serve homeless children who do not attend participating schools, including providing educationally related support services to children in shelters and other locations where children may live. 20 USC 6313(c)(3)(A) Therefore, grantees planning with the aforementioned districts is essential. LEA Consultation To fulfill the programmatic requirement of coordination with non-educational agencies and local educational agencies, grantees must conduct timely and meaningful consultation with the appropriate non-educational and LEA officials prior to the development of the local projects grant application and prior to any decision being made regarding the design of the local project that could affect the ability of the LEAs students, teachers and other education personnel to receive benefits. Consultation must continue throughout the implementation and assessment of activities. Listed below are the considerations for all applicants when assessing the needs of the LEAs students and teachers and when determining, in consultation with the non-educational agencies and LEAs, whether those needs fit the grants program design. Consultation must include discussion on such issues as: Which children will receive benefits under the project and how their needs will be/have been identified; What services will be provided; How, when, where, and by whom will the services be provided; How the services will be evaluated and how the results of the evaluation will be used to improve those services; What funds, and the amount of funds available for services; and How and when decisions about the delivery of services will be made. Staffing and Certification Requirements To effectively perform the administrative responsibilities of this federally-funded grant program, the Department requires that each McKinney-Vento Education of Homeless Children and Youth Program project adhere to the minimum requirements outlined below. Applicants have some flexibility in the establishment of their staffing patterns; however, the Department will review and approve the management plan, including staffing, based on what is necessary and reasonable to implement the project and adhere to program requirements. Applicants must maintain a staff to student ratio of 1:15 for all activities, including physical activities. The Department reserves the right to require changes based on this review. All grantees must identify a project director who will serve as the agencys primary point of contact with the Departments program officer responsible for the grant program. This person must be employed by the applicant agency and is responsible for managing the administrative functions of this program. All McKinney-Vento funded supplemental instructional supports must be provided by certified teachers. All teachers providing instruction in mathematics and English language arts/literacy must be certified in the content area in which they teach. In addition to the aforementioned, the Chief School Administrator of the lead grant agency must also review, complete and sign the following: Statement of Assurances form (Appendix 1) indicating compliance with the fiscal requirements set forth in this Notice of Grant Opportunity; Documentation of Eligibility (Appendix 2) identifying the regional project area for which application is being made; Documentation of Primary Partnership (Appendix 3) identifying the primary partner agency; LEA General Intent to Collaborate Forms (Appendix 4) certification by local educational agencies (LEAs) of their intent to collaborate with the lead grant agency (applicant agency); and Non-LEA Documentation of LEA Collaboration (Appendix 5) forms, certification by non-LEA agencies of their intent to collaborate with the lead grant agency (applicant agency). The aforementioned forms are provided at the end of this NGO document and all are to be uploaded through the EWEG system. APPLICATION INSTRUCTIONS Project Update The Project Update is a (250-300 words) summary of the proposed projects need, purpose, and projected outcomes. The proposed project and outcomes must cover the full multi-year/single year grant period. Do not include information in the update that is not supported elsewhere in the application. Project Description The Department expects that all McKinney-Vento Education of Homeless Children and Youth Program projects will be comprehensive in nature. The project description is a detailed narrative describing the proposed project and how it is expected to unfold over the three-year grant project cycle, including how the project will be implemented, managed and staffed. In this section, the grantee is also to describe how the unique and specialized needs of children and youth experiencing homelessness within the region will be met. The narrative must also include the roles that the primary partner, collaborating LEAs and other agencies will play in achieving the grant goals. Additionally, the grantee must describe how leadership, coordination and technical assistance will be provided within the region. Responses to this section must be submitted in the Project Description section Goals, Objectives and Indicators The Department requires that applicants develop goals, objectives and indicators for their local project for each year of the three-year program. In this section of the continuation application, the grantee must create goals, objectives and indicators for to support the activities described in the Year 3 Project Description. Annual goals identify the desired change to be achieved by the end of each year of project implementation. Objectives are the action steps that the applicant will take and the benchmarks that the applicant will use to measure progress towards achieving the goals. Objectives are measurable, identify the target (e.g., population group, geographic area) of the program activity, set a timeframe for completion and provide an expected direction of change (e.g., an increase or decrease in behavior or service). Indicators are specific, observable and measurable characteristics that are used to determine that objectives have been accomplished. Objectives and indicators are important incremental measures of progress made by the homeless education project toward its goals. The foundation of a successful project rests with result-oriented goals and objectives designed for the population to be served. Responses to this section must be submitted in the Goals, Objectives and Indicators section. Project Activity Plan The applicant must describe the proposed activities, for Year 3, which will be implemented to achieve project goals and objectives and result in the attainment of the desired project outcomes. The Project Activity Plan must directly support the budget, as it will serve as the basis for the proposed expenditures. Described activities must be specific and measurable and directly relate to the goal and objective. For example, the following is an unacceptable activity: Meetings with parents and guardians of McKinney-Vento eligible children. A more acceptable activity would be: Project Intervention Specialist will conduct parent meetings on a quarterly basis. A carefully constructed Program Activity Plan lists activities that correspond to each objective. Objectives must be based upon each of the following primary needs of children and youth experiencing homelessness: Tutoring, remedial educational services and academic enrichment activities that are linked to the achievement of State standards (such as: developmentally appropriate early childhood programs, not otherwise provided through federal, state or local funding, for preschool age children; before school and after school tutoring; summer programs for homeless children and youth in which a teacher or other qualified individual provides tutoring, homework assistance, and supervision of education activities); Professional development and technical assistance for administrators, instructional staff and non-instructional staff to develop awareness and heighten understanding of, and sensitivity to, the needs and rights of homeless children and youth, and the specific educational needs of runaway and homeless youth; Training and resources that informs parents about ways in which they can Support their children's education during times of mobility (such as: encouraging success in their children's education through family and community connections with schools; fostering strong relationships with their children; and developing strategies to ensure optimal social and emotional health); Expedited evaluations of the strengths and needs of homeless children and youth, including needs and eligibility for existing programs and services (including for gifted and talented students, children with disabilities, English language learners, services provided under Title I, Part A of the ESSA, or similar state or local programs in career and technical education and school meals programs); A program design that ensures collaboration on support services for homeless children and youth, including but not limited to, the services listed below: Referral services for medical, dental, psychological, nutritional and other health services; Transportation, which includes transportation to the childs school of origin when that school is within the LEA, and a method to share responsibility and costs if outside of the LEA; Pupil counseling services (including violence prevention counseling) and referrals for such services; Activities to address the particular childs needs that may arise from domestic violence; Provision of school supplies, including those supplies to be distributed at shelters or temporary housing facilities or other appropriate locations; or Other extraordinary or emergency assistance needed to enable school attendance. Responses to this section must be submitted in the Project Activity Plan section. In sum, projects must develop and implement systems and services based upon a sound understanding of homelessness and the unique challenges of educating children and youth experiencing this situation. Beginning in Year 1 and continuing throughout the grant cycle, projects must use data from their comprehensive needs assess to identify the needs of this population that will be addressed through the program. Projects must also use data derived from the required annual Comprehensive Needs Assessment (CNA) each year of the grant cycle to guide and prioritize service delivery and budget preparation in Years 1, 2 and 3. In addition, multi-year award grant recipients are required to build upon the key elements and successes of prior years and to modify areas identified as being in need of improvement or change. 2.3 BUDGET DESIGN CONSIDERATIONS Once the objectives that will guide the work in the implementation phase of the grant have been prioritized, begin to develop the details of the budget that will be necessary to carry out each activity. The applicants budget must be well-considered, necessary for the implementation of the project, remain within the funding parameters contained in this NGO, and demonstrate prudent use of resources. The budget will be reviewed to ensure that costs are customary and reasonable for implementation of each project activity. The applicant must provide a direct link for each cost to the goal, objectives and activities in the Project Activity Plan that provides programmatic support for the proposed cost. In addition, the applicant must provide documentation and details sufficient to support each proposed cost. Guidance on constructing a budget may be found in the Grant Manual for Discretionary Grants, which can be accessed at:  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/management/" www.state.nj.us/education/grants/discretionary/management/. The budget submitted as part of the application is for the current grant period only. The Department will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. The actual amount awarded will be contingent upon the applicants ability to provide support for its proposed budget upon application and ultimately will be determined by the Department through the pre-award revision process. The applicants opportunity to make pre-award revisions will be limited by the Department, which is not responsible either to provide repeated opportunities for revisions or to permit reallocation of the funds previously requested for costs that have not been approved or have been disallowed. Funds are for the purpose of identifying, planning, developing, coordinating and implementing supplemental academic and support services for school-age children who are experiencing homelessness, by providing services during school hours and/or before and after school, during holidays, weekends, and vacations. Specifically, McKinney-Vento funds must be used to assist homeless children and youth in enrolling, attending, and succeeding in school. Funds may support the following activities: Tutoring and supplemental academic programs and services that help homeless children and youth reach the same challenging State content and State student performance standards to which all children are held. All academic enrichment programs for disadvantaged students, including programs for homeless students, must be aligned with the States academic standards. Additionally, when offering supplemental instruction, LEAs must provide evidence-based research programs for children and youth to maximize students opportunities for academic success. Expedited evaluations of eligible students to measure their strengths and needs. These evaluations should be done promptly in order to avoid a gap in the provision of necessary services to those children and youth. Evaluations may also determine a homeless child or youths eligibility for other programs and services, including educational programs for gifted and talented students, special education and related services for children with disabilities, English language acquisition, career and technical education, school lunch, and appropriate programs or services under ESEA. Programs and other activities designed to raise awareness among administrators, instructional staff and non-instructional staff of the rights of homeless children and youth under the McKinney-Vento Act, and the special needs such children and youth have as a result of their homelessness. Referrals of eligible students to medical, dental, mental, and other health services. Paying the excess cost of transportation not otherwise provided through federal, state, or local funds, to enable students to attend schools selected under section 722(g)(3) of the McKinney-Vento Act. Developmentally appropriate early childhood education programs for homeless children of preschool age that are not provided through other federal, state, or local funds. Services and assistance to attract, engage, and retain homeless children and youth, and unaccompanied youth, in public school programs. Before- and after-school programs, mentoring, and summer programs for homeless children and youth. Qualified personnel may provide homework assistance, tutoring, and supervision of other educational activities. Paying fees and costs associated with tracking, obtaining, and transferring records necessary for the enrollment of students in school. The records may include birth certificates, guardianship records, immunization records, academic records, and evaluations of students needed to determine eligibility for other programs and services. Education and training programs for parents of homeless children and youth regarding the rights their children have as homeless individuals and regarding the educational and other resources available to their children. Programs coordinating services provided by schools and other agencies to eligible students in order to expand and enhance such services. Coordination with programs funded under the Runaway and Homeless Youth Act should be included in this effort. Programs providing violence prevention counseling and referrals to such counseling. Programs addressing the particular needs of eligible students that may arise from domestic violence. Providing supplies to non-school facilities serving eligible students and adapting these facilities to enable them to provide services. Providing school supplies to eligible students residing at shelters, temporary housing facilities, and other locations as appropriate. Providing extraordinary or emergency services to eligible students as necessary to enroll and retain such children and youth in school. Note: Food may be offered to support family participation in activities. 2.4 BUDGET REQUIREMENTS Budget requests should be linked to specific project activities and objectives of the McKinney-Vento Education for Homeless Children and Youth Program. The provisions of N.J.A.C. 6A:23A-7 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the applicant work with their business administrator when constructing the budget. The NJDOE applies these restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursement for meals on in-state travel Mileage reimbursement may not exceed $.31 per mile In constructing the budget, please refer to Table I in Section 1.2 for the maximum amount you may apply for. The budget is for the third year only. Please note that all costs must be reasonable and necessary to implement program activities. Additionally, the budget entries must demonstrate clear and specific links to the project activity plan. All applicants must provide sufficient explanation of budgeted costs, including the calculation detail (cost-basis). In the Title of Position box for positions that have Other Benefits be sure to list the Other benefits by type and percentage amount such that the total of the individual Other benefit percentage amounts equal the percentage amount shown in the Other Benefits box. For budget entries that represent administrative costs be sure to check, Administrative, in the Cost section of those entries. For any budget entry that has both a program and administrative portion create two budget entries, one for each. Be sure to check Program or Administrative in the Cost section. For example, if an after-school teachers salary is based on providing both teaching (Instructional tab) and nonteaching (Non-instructional tab) services to the grant. Be sure to explain what the amounts in the How Many and Cost per Unit boxes represent for the Supply, Equipment, and Other tabs budget entries. If the amounts in those boxes represent a calculation, describe that calculation in the Description box. Be sure the Description boxes also describe what the cost is for, the need for it, and its relation to the grant program (a description of parent training topics must be included and consistent with the approved areas as provided in Section 2.3 Budget Design Considerations). Mileage reimbursement budget entries must describe the relation to the grant of the traveler(s) and the grant-related purpose(s) of the travel, as well as a brief explanation of how the number of miles was calculated. Mileage must be a separate budget entry and calculated at no more than $.31 per mile. When requesting conference travel costs such as airfare, lodging, and meals, create separate entries for each conference. Be sure to identify the relation of the grant of each traveler. (There should be a corresponding conference registration entry). Insert this statement, gsa.gov rates will be used at the time of travel, into the Description box for all conference travel costs. Be sure to itemize travel costs on a per person basis. In the How Many box insert the number of travelers. In the Cost per Unit box insert the total cost per person. In the Description box show the per person cost for round-trip coach airfare or railfare. For meals show the per person, per day cost times the number of days. For lodging show the per night rate per room times the number of nights. For airport shuttles show the cost for up to four shuttles per person. The grantee must ensure that it meets all of the requirements listed below: Programs will be expected to allocate eighty five (85) percent of the total grant amount for direct program cost services to children and their families. No more than fifteen (15) percent may be used for administrative purposes. Direct program services are categorized as Program costs under the Cost section of each budget entry. PROGRAM costs may include salaries and fringe benefits for persons with direct instructional, evaluation, counseling and/or referral responsibilities; curriculum materials and supplies; training and staff development activities; contracted services; and transportation of the children. Grant-funded compensation for general or overall grant program supervision, as well as grant-funded compensation for the supervision of other grant-related staff must be categorized as an ADMIN cost under the COST section of the budget entry. If a program staff person were to provide both PROGRAM and ADMIN services, be sure to break-out that compensation into two budget entries as appropriate, PROGRAM and ADMIN. The Program Office will review all grant-funded costs to ensure the application adheres to the 15% administrative (ADMIN) cap. Applicants who are requesting indirect costs must provide documentation of an approved rate with the application by using the Upload tab. Indirect costs applied to administrative direct costs are considered administrative costs; the total administrative costs requested may not exceed 15% of the grant award. Indirect costs applied to program costs are not considered administrative costs. For each staff member whose duties include administration and direct services, provide a job description which includes the percentage of time spent on each task, group of tasks, or responsibility. For each staff member whose duties must be entered in more than one salary line (for example, a staff member who serves as teacher, Instructional Salary tab, and a counselor, Non-instructional Salary tab) provide a job description which includes the percentage of time spent on each task, group of tasks, or responsibility. The applicant must be prepared to document all salaries in accordance with Section 200.430 of the Uniform Grant Guidance (UGG). Salaries for split-funded personnel must be pro-rated to accurately reflect the time charged to this grant program. Instructional equipment may be purchased only if directly related to grant activities, sufficiently justified, and designed to meet the needs of the population served. Assistance may be provided to defray the excess cost of transportation for students under section 722(g)(4)(A) of the Homeless Education Assistance Act, when not otherwise provided through Federal, State, or local funding, and where necessary to enable students to attend the school selected under section 722(g)(3). Grant funds must supplement and not supplant other funds available for this purpose. Subgrants: If any grant funds are to be provided to the primary partner for the provision of services, a subgrant budget summary form and subgrant budget detail forms must be completed and uploaded as part of the grant application. Subgrant budget forms may be found in the document DGA Part IV Standard Application Forms found at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/apps/" http://www.state.nj.us/education/grants/discretionary/apps/ In addition, the total amount of the subgrant should also appear in the EWEG budget under the Other TAB and use cost code 200-320. Indirect costs: Indirect costs may be requested in the budget from applicants that either 1) have a current federally negotiated indirect cost rate agreement; or 2) have never received a federally negotiated indirect cost rate agreement. The actual indirect cost rate that may be used in budgeting is a de minimis rate, which is subject to the requirements of the grant program. If indirect costs are requested, care must be taken to ensure that costs that would be considered an indirect cost are not included in the budgeted as a direct cost. Please refer to 2 CFR Part 200.414 for additional information. ( HYPERLINK "http://www.ecfr.gov" www.ecfr.gov). LEA applicants who have received an approved indirect cost rate from the Department and want to budget indirect costs must upload the approval documentation for the current school year, 2016-2017, from the Department. Call that upload, Indirect Cost Rate Approval. As this program contains a supplement, not supplant requirement, an applicant requesting indirect costs would use its negotiated restricted indirect cost rate. Grant funds provided through this NGO may not be expended for the following: Entertainment (Grantees must be able to document that any budgeted field trips are educational in nature.) Costs of rental space Costs for capital renovations or construction The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The Department will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a grant under this NGO, you must prepare and submit a complete application. The application must be a response to the States vision as articulated in Section 1: Grant Program Information of this NGO. It will be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. The applicant may wish to consult additional guidance found in the Pre-award Manual for Discretionary Grants, found at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary" www.state.nj.us/education/grants/discretionary/management/. 3.2 REVIEW OF CONTINUATION APPLICATIONS Department staff will review each continuation grant application on the basis of quality and comprehensiveness, including consistency with the comprehensive project plan selected and approved in the application under the initiating multiyear NGO. Applications will also be reviewed for completeness, accuracy and appropriateness of response to each of the items identified in Section 2. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of your EWEG application. Failure to include a required component may result in your application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed. Required (()Location EWEG TAB/SUBTABIncluded (()(EWEGAdmin (Contacts, Allocation, Assurance, Board Resolution, DUNS-SAM, and FFATA)(EWEGBudget(EWEGNarrative (Update, Description, Goals/Objectives/Indicators, and Activity Plan) The following document(s) must be scanned and attached to the EWEG application using the UPLOAD tab:(UPLOADEntity Overview page from the applicants  HYPERLINK "http://www.sam.gov" www.sam.gov profile. This is the page that shows the applicants name, address with 4-digit zip code extension, DUNS number, and the expiration date of the CCR registration.(UPLOADCopy of applicants indirect cost approval documentation from the New Jersey State Department of Education.(NGOMcKinney-Vento Statement of Assurances (Appendix 1)(NGODocumentation of Eligibility (Appendix 2)(NGODocumentation of Primary Partnership (Appendix 3)(NGOLEA General Intent to Collaborate (Appendix 4)(NGONON-LEA Documentation of Collaboration (Appendix 5) Applicant Agency: _____________________________ Appendix 1 McKinney-Vento Education of Homeless Children and Youth Program STATEMENT OF ASSURANCES 2017-2018 I, ____________________________ certify that __________________________ Print Name of Chief School Administrator Name of Applicant LEA Will assure that the combined fiscal effort per student, or the aggregate expenditures of our agency and the State with respect to the provision of free public education by such agency for the fiscal year preceding the fiscal year for which the determination is made, was not less than 90 percent of such combined fiscal effort or aggregate expenditures for the third fiscal year preceding the fiscal year for which the determination is made; Will use subgrant funds in compliance with requirements of section 722(g) (3) through (7) of the McKinney-Vento Homeless Education Assistance Improvements Act of 2001. Will implement policies and procedures to ensure that activities will not isolate or stigmatize homeless children and youth. Will assure the choice of schools homeless children and youth are eligible to attend, as provided in subsection (g)(3)(A); Will assure that no homeless child or youth is required to attend a separate school for homeless children or youths; and Will assure that homeless children and youths shall be provided comparable services described in subsection (g)(4), including transportation services, educational services and meals through school meals programs; and that homeless children and youth will not be stigmatized by school personnel. __________________________________________ _________________________ Signature of Lead Agencys Chief School Administrator Date Applicant Agency: _____________________________ Appendix 2 McKinney-Vento Education of Homeless Children and Youth Program DOCUMENTATION OF ELIGIBILITY 2017-2018 TABLE I Regional Project (required service to the counties as grouped)Number of Reported Homeless Children and Youth 13-14 Maximum Award Amount by Region Please indicate with a checkmark (() the region for which your agency is applying to serve. Bergen County Special Services School DistrictHunterdon, Somerset and Warren counties$38,328Essex Regional Educational Services CommissionHudson and Union counties$54,391Monmouth Services Educational Services CommissionOcean, Monmouth and Middlesex counties$306,433Camden County Educational Services CommissionMercer and Burlington counties$112,976 I, ____________________________ certify that as chief school administrator of the applicant LEA, we are submitting this application to administer a McKinney-Vento Education of Homeless Children and Youth Program project available through the New Jersey Department of Education (Department) to provide supplemental academic and support services to eligible children and youth and their families. Further, I recognize that the aforementioned coordination and provision for such services are required regionally. I am committed to ensuring, that if awarded, those individuals charged with the administration of the grant and its staff are fully aware of this responsibility and are in full support of implementing the proposed program pursuant to this Notice of Grant Opportunity. ________________________________________________________________________ Signature of Lead Agencys Chief School Administrator Date Applicant Agency: _____________________________ Appendix 3 McKinney-Vento Education of Homeless Children and Youth Program DOCUMENTATION OF PRIMARY PARTNERSHIP 2017-2018 This document is to be signed and submitted with the grant application In accordance with the eligibility requirement of the Notice of Grant Opportunity as evidence of the PRIMARY PARTNERSHIP between the applicant and an agency that has a record of providing services to support homeless populations with whom the applicant will coordinate with in the identification, planning, development and execution of services outlined in the grant application. Name of PRIMARY PARTNER agency/organization: ______ Contact Person Name and Title: Signature ________________________________________________________________________ Fax Phone Email ________________________________________________________________________ County/Address It is my understanding that the applicant listed above plans to submit a McKinney-Vento Education of Homeless Children and Youth Program application, available through the New Jersey Department of Education to identify, plan, develop, coordinate and provide supplemental academic and support services to eligible children and youth and their families. Recognizing the need for such services, I am committed to ensuring that my agency acts in full support of the proposed program through the provision of activities, services, and/or resources as a result of the partnership effort between my agency and the aforementioned applicant agency. In addition, my agency will provide data or other information to the applicant for the purposes of documentation of services and the state evaluation of the program. Please check off the services that the PRIMARY PARTNERSHIP agency will provide: ___ Programming/activity-related services ___ Paid staffing ___ Volunteer staffing ___ In-kind donations ___ Goods/materials ___ Transportation ___ Technical assistance___ Referral, counseling and/or,social services) ___ Fundraising ___ Adult Education ___ Parent Education ___ Provide evaluation services ___ Other (please specify) _______________________________ Applicant Agency: _____________________________ Appendix 4 McKinney-Vento Education of Homeless Children and Youth Program LEA GENERAL INTENT TO COLLABORATE 2017-2018 This document is to be signed and included with the application. Name of Collaborating School District: _________________________________________________________________________ I certify the districts intent to collaborate with the applicant regional McKinney-Vento Education of Homeless Children and Youth project, if awarded, as follows: Utilize resources and information provided by the lead applicant to support the federal and state required supplemental academic and support services to identified homeless children and youth; Participate in partnerships with local, county and regional non-educational agencies (e.g., community based organizations, social service organizations, faith-based institutions) established by the lead applicant, if awarded, in providing supplemental services; Provide district level data to support the lead applicant in identifying the academic and non-academic needs of homeless students for reporting to the New Jersey Department of Education; and Address the academic, non-academic and emergent needs of homeless children and youth. FOR TITLE I DISTRICTS ONLY: Collaborate with the regional McKinney-Vento project director on the use of the Title I, Part A reserve for homeless students enrolled in non-participating attendance areas. I certify that my district will collaborate with the lead applicant, if awarded, as articulated above. Chief School Administrator Name (PRINT) (SIGNATURE) ____________________________________________________________________________ Districts McKinney-Vento Liaison Name (email) Applicant Agency: _____________________________ Appendix 5 McKinney-Vento Education of Homeless Children and Youth Program NON-LEA DOCUMENTATION OF COLLABORATION (Please duplicate for each NON-LEA collaborating agency.) 2017-2018 This document is to be signed and submitted with the grant application In accordance with the eligibility requirement of the Notice of Grant Opportunity as evidence of the COLLABORATION between the applicant and the agency with whom the applicant will coordinate with in the identification, planning, development and execution of services outlined in the grant application. Name of collaborating agency/organization: ______ Contact Person Name and Title: Signature ________________________________________________________________________ Fax Phone Email ________________________________________________________________________ County/Address It is my understanding that the applicant listed above plans to submit a McKinney-Vento Education of Homeless Children and Youth Program application, available through the New Jersey Department of Education to identify, plan, develop, coordinate and provide supplemental academic and support services to eligible children and youth and their families. Recognizing the need for such services, I am committed to ensuring that my agency acts in full support of the proposed program through the provision of activities, services, and/or resources as a result of the collaborative effort between my agency and the aforementioned applicant agency. In addition, my agency will provide data or other information to the applicant for the purposes of documentation of services and the state evaluation of the program. Please check off the services that the collaborating agency will provide: ___ Programming/activity-related services ___ Paid staffing ___ Volunteer staffing ___ In-kind donations ___ Goods/materials ___ Transportation ___ Technical assistance___ Referral, counseling and/or,social services) ___ Fundraising ___ Adult Education ___ Parent Education ___ Provide evaluation services ___ Other (please specify) _______________________________ Appendix 6 STATEWIDE HOMELESS STUDENT COUNT BY COUNTY 2015-2016 COUNTY_NAMECOUNTY NAME2015-16 HOMELESS STUDENT COUNT01ATLANTIC50403BERGEN35905BURLINGTON72407CAMDEN108609CAPE MAY12711CUMBERLAND128613ESSEX110915GLOUCESTER67417HUDSON18019HUNTERDON4321MERCER24623MIDDLESEX75625MONMOUTH77227MORRIS8829OCEAN110331PASSAIC22133SALEM40535SOMERSET8837SUSSEX4739UNION28741WARREN15280CHARTERS46STATEWIDE TOTAL10,303     PAGE 5  PAGE \* MERGEFORMAT 18  PAGE \* MERGEFORMAT 1 $klpqryz}~  / [ \ h j o s ·žzl^Phhh 5OJQJaJhhhh5OJQJaJh7Jh{15OJQJaJh 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