ࡱ>      c Gbjbj ;؎U\؎U\s<3~~ * * * d >!T#t Q())(**P+2,Dv,$$ݼ*ܹ* 0P+P+00ܹ* * **4$99906* ** *9099ؤ0* 3bb1p<Q0200J* z(,-9l./,,,ܹܹn6|,,,Q0000,,,,,,,,,~> :  Notice of Grant Opportunity New Jersey School Improvement Grant (SIG) Cohorts 4 and 4R - Year 2 of 5 18-SG12-H03 Kimberley Harrington Acting Commissioner of Education Peggy McDonald Acting Assistant Commissioner Division of Learning Supports and Specialized Services Katherine Gallagher Director Office of Comprehensive Support May, 2017 CFDA# 84.377A Application Due Date: June 29, 2017 NEW JERSEY DEPARTMENT OF EDUCATION P.O. Box 500 Trenton, NJ 08625-0500  HYPERLINK "http://www.state.nj.us/education" http://www.state.nj.us/education STATE BOARD OF EDUCATION MARK W. BIEDRON . Hunterdon President JOSEPH FISICARO. Burlington Vice President ARCELIO APONTE.............................................................................. Middlesex RONALD K. BUTCHER .. Gloucester JACK FORNARO..... Warren EDITHE FULTON . Ocean ERNEST P. LEPORE .... Hudson ANDREW J. MULVIHILL Sussex Kimberley Harrington, Acting Commissioner Secretary, State Board of Education It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination. . TABLE OF CONTENTS When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See  HYPERLINK "http://homeroom.state.nj.us/" http://homeroom.state.nj.us/ to access this system. Please refer to the web page for the NGO at  HYPERLINK "http://www.nj.gov/education/grants/discretionary" http://www.nj.gov/education/grants/discretionary (click on available grants) for information on when the EWEG application will be online. PAGE SECTION 1: GRANT PROGRAM INFORMATION 1.1 Description of the Grant Program 4 1.2 Eligibility to Apply 4 1.3 Federal Compliance Requirements (DUNS, SAM) 5 1.4 Statutory/Regulatory Source and Funding 6 1.5 Dissemination of This Notice 6 1.6 Technical Assistance 6 1.7 Application Submission 7 1.8 Reporting Requirements 7 1.9 Assessment of Statewide Program Results 8 1.10 Reimbursement Requests 9 SECTION 2: PROJECT GUIDELINES Project Design Considerations 10 Project Requirements 11 Budget Design Considerations 11 Budget Requirements 12 SECTION 3: COMPLETING THE APPLICATION 3.1 General Instructions for Applying 14 Review of Applications 14 Application Component Checklist 14 APPENDICES A LEA Section (Instructions and Application) 17 B School Section (Instructions) 35 C Budget Section (Instructions) 38 SECTION 1: GRANT PROGRAM INFORMATION DESCRIPTION OF THE GRANT PROGRAM Public schools and districts across the country have long struggled to improve student outcomes in persistently low-achieving schools, and New Jersey is no exception. In the aggregate, New Jerseys students perform at nation-leading levels, yet an achievement gap between economically disadvantaged students and their peers persists in 4th and 8th grade reading and mathematics. Specifically, the 2015 National Assessment for Education Progress (NAEP) results indicate that, as a subgroup, low-income students in 4th grade and 8th grade scored 27 and 28 points lower, respectively, in reading when compared to higher income peers. This gap is also prevalent at both grade levels in mathematics, with low-income students scoring 25 and 35 points lower in 4th and 8th grade, respectively, when compared to their higher income peers. Prior school improvement efforts have not yielded substantial, sustainable positive outcomes, as evidenced by the fact that these gaps do not differ significantly from the 2003 NAEP results. In addition to the challenges observed at the elementary level, a distressingly high percentage of students who graduate from high school are not prepared for college and career. At some of New Jerseys community colleges, more than 90 percent of entering students must complete remedial coursework. The New Jersey Department of Education (NJDOE) seeks to continue its partnership with Cohort 4/4R LEAs in the relentless pursuit of improved academic achievement through the School Improvement Grant (SIG) program. SIG, authorized under section 1003(g) of Title I of the Elementary and Secondary Education Act (ESEA), are grants to support implementation of federally-approved interventions in Priority and Focus schools. The federal requirements were originally re-regulated in 2010, and the amended requirements, which can be accessed  HYPERLINK "https://www.federalregister.gov/articles/2015/02/09/2015-02570/final-requirements-school-improvement-grants-title-i-of-the-elementary-and-secondary-education-act" \l "h-29" here, were finalized in February 2015. The goal of this multi-year grant is to provide Cohort 4/4R-Year 1 awardees with the necessary resources and services to establish scalable, research-based systems and practices to support full implementation of its selected intervention model. It is expected that these interventions, when selected based on a comprehensive needs assessment and implemented with fidelity, will result in dramatic, sustainable improvement in student outcomes. Awardees may receive up to five years of funding, through August 31, 2021. Grant renewal is contingent upon the LEA meeting continuation benchmarks and the availability of federal funds. ELIGIBILITY TO APPLY Eligibility for this grant program is limited to the following LEAs with Priority and Focus schools who are currently participating in the Cohort 4 or 4R planning phase: LEASCHOOLSCHOOL CODEFairfield TownshipFairfield Township School11-1460-070GlassboroGlassboro Intermediate School15-1730-078NewarkBRICK Avon Academy13-3570-220NewarkBRICK Peshine Academy13-3570-370NewarkBelmont Runyon Elementary School13-3570-225NewarkLouise A Spencer Elementary School13-3570-495NewarkMalcolm X Shabazz High School13-3570-050 1.3 FEDERAL COMPLIANCE REQUIREMENTS (DUNS, SAM) In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid Data Universal Numbering System (DUNS) number and must also be registered with the federal System for Award Management (SAM). DUNS numbers are issued by Dun and Bradstreet and are available at no cost to all entities required to register under FFATA. To obtain a DUNS number, go to  HYPERLINK "http://fedgov.dnb.com/webform/" http://fedgov.dnb.com/webform/ To register with the SAM database, go to  HYPERLINK "http://www.sam.gov" www.sam.gov Applicants are required to submit their DUNS number and expiration date of their SAM registration as part of the EWEG application using the appropriate EWEG tab (contacts) and must certify that they will ensure that their registration will remain active for the entire grant period. Applicants must also print the Entity Overview page from their  HYPERLINK "http://www.sam.gov" www.sam.gov profile (which displays their DUNS number and street address with ZIP+4 code), and upload a scan of the page using the UPLOAD tab. FFATA Executive compensation disclosure criteria In the preceding fiscal year, if an applicant: Received at least $25,000,000 in annual gross revenues from federal awards; and, If at least eighty (80) percent of the applicants annual gross revenues came from federal awards; the applicant is required to disclose the name and total compensation of the five (5) most highly compensated officers of the applicant as part of the grant application. This information is to be entered using the appropriate EWEG tab (contacts). The term federal award includes federal contracts, sub-contracts, grants and sub-grants. No award will be made to an applicant not in compliance with FFATA. 1.4 STATUTORY/REGULATORY SOURCE AND FUNDING The applicants project must be designed and implemented in conformance with all applicable state and federal regulations. The School Improvement Grant is 100 percent funded from Title I, 1003(g) funds, CFDA # 84.377A. Final awards are subject to the availability of Title I, 1003(g) funds. Total funds for the Cohort 4/4R Year 2 School Improvement Grant are $7,278,630. Approved continuation allocations for eligible LEAs are as follow: LEASCHOOLSCHOOL CODEYEAR 2 ALLOCATIONFairfield Township Fairfield Township School11-1460-070$426,660GlassboroGlassboro Intermediate School15-1730-078$739,661NewarkBRICK Avon Academy13-3570-220$1,343,787NewarkBRICK Peshine Academy13-3570-370$1,466,054NewarkBelmont Runyon Elementary13-3570-225$1,385,704NewarkLouise A Spencer Elementary13-3570-495$1,131,841NewarkMalcolm X. Shabazz High School13-3570-050$897,423 The grantee is expected to complete the goal(s) and objectives laid out in the approved grant application, complete implementation activities established in its grant agreement, and make satisfactory progress toward the completion of its approved action plan. Failure to do so may result in the withdrawal by the New Jersey Department of Education (NJDOE) of the grantees eligibility for the continuation of grant funding. The Department of Education will remove ineligible, inappropriate or undocumented costs from funding consideration. The project period is September 1, 2017 to August 31, 2018. 1.5 DISSEMINATION OF THIS NOTICE The Office of Comprehensive Support (OCS) will make this notice available to eligible applicants listed in section 1.2 based upon the eligibility statement, to the OCS executive directors and to the county superintendents of the counties in which the eligible agencies are located. Additional copies of the NGO are also available on the NJDOE web site ( HYPERLINK "http://www.nj.gov/njded/grants/discretionary/" http://www.nj.gov/njded/grants/discretionary/) or by contacting the SIG program office at the New Jersey Department of Education, River View Executive Plaza, Building 100, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 292-6874; or e-mail  HYPERLINK "mailto:SIG@doe.state.nj.us" SIG@doe.state.nj.us. 1.6 TECHNICAL ASSISTANCE Technical assistance will be provided on an as-needed basis. Please contact your SIG program officer for assistance. 1.7 APPLICATION SUBMISSION The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications. The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the original and five copies of the complete application no later than 4:00 P.M. on June 29, 2017, at the following mailing or courier service addresses listed below. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application after this deadline. Mailing AddressCourier Service AddressApplication Control Center New Jersey Department of Education 100 River View Plaza P.O. Box 500 Trenton, NJ 08625-0500Application Control Center New Jersey Department of Education 100 River View Plaza Trenton, NJ 08625 Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. Applications received by the due date and time will be screened to determine whether they are, in fact, eligible for consideration. The Department of Education reserves the right to reject any application not in conformance with the requirements of this NGO. Applications submitted by FAX cannot be accepted under any circumstances. 1.8 REPORTING REQUIREMENTS Grant recipients are required to submit periodic project and fiscal progress reports. All fiscal reports will be submitted through the EWEG system. Fiscal reports for this program will be due as follows: ReportReporting PeriodDue Date1st InterimSeptember 1, 2017 November 30, 2017December 29, 20172nd InterimSeptember 1, 2017 February 28, 2018March 30, 20183rd InterimSeptember 1, 2017 May 31, 2018June 29, 2018FinalSeptember 1, 2017 August 31, 2018October 31, 2018 Project progress reports will be submitted through the School Improvement Plan Management System (SIP MS) or an alternative reporting mechanism as directed by the Office of Comprehensive Support. SIG program officers will monitor project implementation and may request supplemental information, as warranted, throughout the project period. (For additional information about post award requirements see the Grant Recipients Manual for Discretionary Grants at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary" www.state.nj.us/education/grants/discretionary ). 1.9 ASSESSMENT OF STATEWIDE PROGRAM RESULTS In addition to the review of quarterly program and fiscal reports, the NJDOE will assess statewide outcomes by conducting on-site visits, analyzing the schools progress on the SIG leading indicators and the state assessment and through an external evaluators comprehensive review of implementation and outcomes. On-Site Visits The NJDOE conducts on-site visits to each school receiving a SIG grant. The objectives of the visit are: To ensure that SIG schools are implementing the approved activity plan with fidelity; To review SIG budget expenditures in conjunction with the approved activity plan to ensure necessary resources are available in a timely fashion; and To examine potential barriers to implementation and make subsequent recommendations to ensure the projects success. Progress on Select Metrics As per the SIG final requirements, LEAs must support implementation of the selected intervention approach and monitor student outcomes. This role includes interim examination of relevant data to ensure that schools are making appropriate progress toward goal attainment. The SIG program office will ensure that LEAs establish and monitor progress towards annual goals for student achievement on the states assessments in both reading/language arts and mathematics in SIG-funded schools. Additionally, LEAs are expected to ensure that their SIG school(s) are making progress on the following leading indicators: Number of minutes within the school year; Student participation rate on state assessments in reading/language arts and in mathematics, by student subgroup; Dropout rate; Student attendance rate; Number and percentage of students completing advanced coursework (e.g., AP/IB), early-college high schools or dual enrollment classes; Discipline incidents; Chronic absenteeism rates; Distribution of teachers by performance level on an LEAs teacher evaluation and support system; and Teacher attendance rate. External Evaluator The services of an external evaluator will be solicited to provide a neutral assessment of the LEAs and schools progress in meeting its turnaround goals. By signing the statement of assurances, the LEA agrees to participate in this process. The focus of the evaluation will include an examination of: The quality of implementation of the selected intervention model; Evidence of academic growth; and Changes in instruction, school climate and teacher evaluations. 1.10 REIMBURSEMENT REQUESTS Payment of grant funds is made through a reimbursement system. Reimbursement requests for any grant funds expended through the local project are made through the Electronic Web-Enabled Grant (EWEG) system. Reimbursement requests may begin once the application has been marked Final Approved in the EWEG system, the grantee has accepted the award by clicking on the Accept Award button on the Application Select page and completed the Grant Acceptance Certificate information. Only one (1) reimbursement request may be submitted per month. Grantees must submit their request no later than the 15th of the month. The requests may include funds that will be expended through the last calendar day of the month in which reimbursement is requested. If the grantees request is approved by the NJDOE program officer, the grantee should receive payment between the 8th and 10th of the following month. NOTE: Payments cannot be processed until the award has been accepted in EWEG. SECTION 2: PROJECT GUIDELINES The intent of this section is to provide the applicant with the framework within which it will plan, design and develop its proposed project to meet the purpose of this grant program. Before preparing applications, potential applicants are advised to review Section 1.1, Description of the Grant Program, of this NGO to ensure a full understanding of the states vision and purpose for offering the program. Additionally, the information contained in Section 2 will complete the applicants understanding of the specific considerations and requirements that are to be considered and/or addressed in their project. Please note that the passage of N.J.A.C 6A:23A-7 places additional administrative requirements on the travel of school district personnel. The applicant is urged to be mindful of these requirements as they may impact the ability of school district personnel to participate in activities sponsored by the grant program. 2.1 PROJECT DESIGN CONSIDERATIONS Cohort 4/4R SIG grantees are expected to optimize this limited funding opportunity to establish scalable, research-based systems and practices that address the identified needs of its Priority and Focus schools and result in dramatic, sustainable improvement in student outcomes. Though much of the work will occur at the school-level, school turnaround especially when facilitated by a SIG is an LEA initiative, and the LEA must itself function at a level of proficiency that enables it to support the major overhaul of one or more of its schools. Hence, the revised federal guidance requires and the NJDOE expects that the projects design includes a prominent LEA presence in facilitating implementation and in monitoring student outcomes. Specifically, the LEA must demonstrate that it will: Implement interventions consistent with the SIG final requirements; Use SIG funds to provide adequate resources and related support to each school it commits to serve in order to implement fully and effectively the selected intervention on the first day of the FY-18 school year; Recruit, screen and select external providers, if applicable, to ensure their quality; Regularly review the external provider's performance and hold the external provider accountable for its performance; Align non-SIG resources with the interventions; Modify practices and policies, if necessary, to enable full and effective implementation of interventions; Provide effective oversight and support for implementation of the selected intervention for each SIG school; and Plan to sustain effective practices after the funding period ends. During the planning year, school year (SY) 201617, each LEA selected an evidence-based, whole-school reform model as the most appropriate multi-year intervention to facilitate school turnaround. Additionally, LEAs are currently collaborating with their respective whole school reform developers to ensure that preparatory tasks are completed by August 31, 2017. To ensure a smooth transition to full implementation, at a minimum, the Year 2 project activity plan (as reflected on form S-4 or in the FY-18 School Improvement Plan) must include: Continued collaboration with the selected whole-school reform developer; Full implementation of the whole-school reform models required activities; Interim checks to ensure implementation fidelity; and Interim benchmarks to assess progress in English Language Arts, Math and Climate and Culture and to inform mid-year programmatic modifications, if warranted. 2.2 PROJECT REQUIREMENTS The SIG application is comprised of three required components; the LEA section, the school section, and the budget section. Each section must be completed as instructed. Information contained in the application will be used, in part, as the basis for making renewal determinations. LEA Section LEA support and monitoring is crucial to the successful implementation of school-level SIG interventions. Hence, this section of the application gives the LEA the opportunity to describe its role in facilitating Year 2 activities and monitoring outcomes. The LEA section, which should be completed once regardless of the number of SIG-funded schools, includes forms L-1 through L-4. These forms and the corresponding instructions can be found in Appendix A of the NGO. School Section The LEA, in collaboration with school leadership, must complete this section (forms S-1 through S-5) for each SIG-funded school. This section includes the opportunity for LEAs to: Provide baseline data and benchmarks which will serve as the basis for monitoring progress and making programmatic modifications; Describe how stakeholders (including family and community members) have been and will be engaged throughout planning and implementation; Delineate the steps the school will take to address English Language Arts, Mathematics and Climate and Culture during full implementation; and, Describe SIG-funded educational field trips, if applicable. Detailed instructions can be found in Appendix B and the forms are in the Excel Workbook posted to the same website as this NGO. 2.3 BUDGET DESIGN CONSIDERATIONS Once the objectives that will guide the work in the implementation phase of the grant have been prioritized, begin to develop the details of the budget that will be necessary to carry out each activity. The LEA, in collaboration with school leadership, must align the proposed budget with the activity plan to ensure there are adequate resources to support the program. This section (budget narrative, budget detail pages A-G and budget summary) gives LEAs the opportunity to: Provide a brief narrative detailing the relevance of proposed costs to the project activity plan; and Provide descriptions and a corresponding cost-basis for requested Year 2 resources. The proposed budget cannot exceed the amount indicated in section 1.4 of this NGO and must be consistent with the Year 2 costs reflected in the approved 5-Year budget. The budget will be reviewed to ensure that costs are customary and reasonable for implementation of each project activity. The applicant must provide a direct link for each cost to the goal, objectives and activities in the Project Activity Plan that provides programmatic support for the proposed cost. In addition, the applicant must provide documentation and details sufficient to support each proposed cost. Guidance on constructing a grant budget may be found in the Pre-award Manual for Discretionary Grants at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/management" www.state.nj.us/education/grants/discretionary/management. Additionally, detailed instructions can be found in Appendix C and the forms are in the Excel Workbook posted to the same website as this NGO. The budget submitted as part of the application is for the current grant period (Year 2) only. The Department of Education will remove from consideration all ineligible costs, as well as costs not supported by the Project Activity Plan. The actual amount awarded will be contingent upon the applicants ability to provide support for its proposed budget upon application and ultimately will be determined by the Department of Education through the pre-award revision process. The applicants opportunity to make pre-award revisions will be limited by the Department of Education which is not responsible either to provide repeated opportunities for revisions or to permit reallocation of the funds previously requested for costs that have not been approved or have been disallowed. 2.4 BUDGET REQUIREMENTS Budget requests should be linked to specific project activities and objectives of the School Improvement Grant. The provisions of N.J.A.C. 6A:23A-7 contain additional requirements concerning prior approvals, as well as expenditures related to travel. It is strongly recommended that the applicant work with their business administrator when constructing the budget. The NJDOE applies these restrictions uniformly to all grantees. Unless otherwise specified, the following restrictions apply to all grant programs: No reimbursement for in-state overnight travel (meals and/or lodging) No reimbursement for meals on in-state travel Mileage reimbursement is capped at $.31/mile Eligible costs may include: Support from an external entity to assist the LEA in enhancing its capacity to facilitate and monitor comprehensive reform; Resources to enhance teacher instructional capacity (e.g. job-embedded professional development, instructional coaches, etc.); Compensation to teachers (not to exceed customary contract rates) to implement SIG activities beyond the regular school day (e.g. extended learning time, professional learning communities, etc.); and Nominal resources to enhance parent involvement (e.g. light refreshments, child care, etc.) and LEA administrative costs (not to exceed 5% of the grant) to monitor and support schools in the implementation of the selected intervention model. Ineligible costs - Funds may not be used for the following: Entertainment; Costs for capital renovations or construction; Cash or cash equivalent incentives; Field trips that are not an extension of the educational program; Costs that significantly deviate from established practices and policies regarding the incurrence of costs, which may unjustifiably increase the Federal award's cost. [Uniform Grant Guidance 200.404(e)]; and Costs unallowable under the Uniform Grant Guidance (UGG), section 200.400 et. seq. Indirect costs: Indirect costs may be requested in the budget from applicants that either 1) have a current federally negotiated indirect cost rate agreement; or 2) have never received a federally negotiated indirect cost rate agreement. The actual indirect cost rate that may be used in budgeting is a de minimis rate, which is subject to the requirements of the grant program. If indirect costs are requested, care must be taken to ensure that costs that would be considered an indirect cost are not included in the budget as a direct cost. Please refer to 2 CFR Part 200.414 for additional information ( HYPERLINK "http://www.ecfr.gov" www.ecfr.gov). Applicants with a current federally negotiated indirect cost rate agreement must scan and upload a copy of their indirect cost rate agreement. If this program is subject to a supplement, not supplant requirement, applicants with an approved restricted indirect cost rate must use that rate; Non-LEA applicants with rate agreements that do not include a restricted indirect cost rate are limited to 8% MTDC. LEAs without an approved indirect cost rate are limited to the state median-approved indirect cost rate applicable to this program. Applicants that have never received a federally negotiated indirect cost rate agreement must scan and upload a signed statement as part of the application. This statement must attest to the fact that the organization has never received a federally negotiated indirect cost rate agreement, and that the applicant is requesting the use of a de minimis indirect cost rate. This statement must be signed by the Chief Executive Officer or designee of the organization. SECTION 3: COMPLETING THE APPLICATION 3.1 GENERAL INSTRUCTIONS FOR APPLYING To apply for a grant under this NGO, applicants must prepare and submit a complete application. The application must be a response to the states vision as articulated in Section 1: Grant Program Information of this NGO. It must be planned, designed and developed in accordance with the program framework articulated in Section 2: Project Guidelines of this NGO. The applicant may wish to consult additional guidance found in the Pre-award Manual for Discretionary Grants, found at  HYPERLINK "http://www.state.nj.us/education/grants/discretionary/management" www.state.nj.us/education/grants/discretionary/management REVIEW OF APPLICATIONS Department staff will review each continuation grant application on the basis of quality and comprehensiveness, including consistency with the comprehensive project plan selected and approved in the application under the initiating multi-year NGO. Applications will also be reviewed for completeness, accuracy and appropriateness of response to each of the items identified in Section 2. Please be advised that in accordance with the Open Public Records Act P.L. 2001, c. 404, all applications for discretionary grant funds received September 1, 2003 or later, as well as the evaluation results associated with these applications and other information regarding the competitive grants process, will become matters of public record upon the completion of the evaluation process, and will be available to members of the public upon request. 3.3 APPLICATION COMPONENT CHECKLIST The following components are required (see Required ( Column) to be included as part of the application. Failure to include a required component may result in the application being removed from consideration for funding. Use the checklist (see Included ( Column) to ensure that all required components have been completed in the application. Required(()LocationLEA and School Checklist Included (()LEA Section (one for each LEA)(NGOL-1: Cover Page and Board Resolution to Apply (NGOL-2: Assurances (NGOL-3: Documentation of Federal Compliance (DUNS/SAM) Form and Entity Overview page from applicants  HYPERLINK "http://www.sam.gov" www.sam.gov profile(NGOL-4: LEA Commitment and Capacity UpdateSchool Section (one for each school)(Excel WorkbookS-1: Cover Page (Excel WorkbookS-2: Stakeholder Participation (Excel WorkbookS-3: Status on Leading Indicators and PARCC Assessments(Excel WorkbookS-4: SIG Activity PlansExcel WorkbookS-5: Educational Field Trip Request Budget Section (one for each school)(Excel WorkbookBudget Narrative(Excel WorkbookBudget Detail Form A Personal Services - Salaries(Excel WorkbookBudget Detail Form B Personal Services - Employee Benefits(Excel WorkbookBudget Detail Form C -- Purchased Professional and Technical Services(Excel WorkbookBudget Detail Form D Supplies and Materials(Excel WorkbookBudget Detail Form E -- Equipment(Excel WorkbookBudget Detail Form F Other Purchased Services(Excel WorkbookBudget Detail Form G LEA Administrative CostsExcel WorkbookBudget Detail Form H Pre-Award Costs(Excel WorkbookFY-18 Budget SummaryExcel WorkbookPre-Award Budget Summary SECTION 4: APPENDICES LEA Section Instructions and Forms School Section Instructions Budget Section Instructions APPENDIX A LEA Section Instructions for LEA SectionL-1: Cover Page and Board Resolution to ApplyL-2: AssurancesL-3: Documentation of Federal Compliance (DUNS/SAM) Form L-4: LEA Commitment and Capacity Update Instructions for LEA Section L-1 Title Page & Board Resolution to Apply Insert all requested information. Ensure that the Chief School Administrators signature is included at the bottom of the page. Indicate the Boards approval for submission of the application by completing the attached form or by submitting a copy of the approved Board resolution. If the Board meeting is scheduled to occur after the due date of the application, indicate the date of the Board meeting and forward the board resolution as soon as it is available. L-2 Assurances Review each assurance. The Chief School Administrator shall sign the bottom of the page indicating the LEAs commitment to adhere to the terms outlined therein. L-3 Documentation of Federal Compliance Insert all requested information. The Chief School Administrator shall sign the bottom of the page indicating the accuracy of the information reported and the assurance that SAM registration will remain current throughout the grant period. The applicant must include a copy of their Entity Overview page from their  HYPERLINK "http://www.sam.gov" www.sam.gov profile. L-4 LEA Commitment and Capacity Update Describe the actions that will be taken during full implementation to address each of the following capacity focus areas: Capacity Focus Area 1 - District Leadership Capacity Focus Area 2 - Differentiated Support and Accountability Capacity Focus Area 3 - Effective Talent Management Capacity Focus Area 4 - Effective Instructional Infrastructure Capacity Focus Area 5 - Management of External Providers Form L-1 NEW JERSEY DEPARTMENT OF EDUCATION NOTICE OF GRANT OPPORTUNITY - TITLE PAGE- LEA SECTION I: FY NGO# WKL 18 SG12 H03 TITLE OF NGO: School Improvement Grant Program (SIG) (Cohort 4/4R - Year 2 of 5) DIVISION: Learning Supports and Specialized Services OFFICE: Office of Comprehensive Support SECTION II: COUNTY:  FORMCHECKBOX  FORMCHECKBOX  LEA/OTHER:  FORMCHECKBOX  FORMCHECKBOX  FORMCHECKBOX  FORMCHECKBOX  SCHOOL:  FORMCHECKBOX  FORMCHECKBOX  FORMCHECKBOX  COUNTY NAME: _____________________________ APPLICANT AGENCY AGENCY ADDRESS CITY STATE ZIP ( ) ( ) AGENCY TELEPHONE NUMBER AGENCY FAX PROJECT DIRECTOR (Please print or type name): _________________________________________________________________ TELEPHONE NUMBER: (____) ___________________ FAX#: (____) __________________ E-MAIL_______________________________ BUSINESS MANAGER: ________________________________ PHONE#: (____) ___________ E-MAIL_____________________________ DURATION OF PROJECT: FROM: 9/1/2017 TO 8/31/2018 APPLICATION CERTIFICATION: To the best of my knowledge and belief, the information contained in the application is true and correct. The document has been duly authorized by the governing body of this agency and we will comply with the attached assurances if funding is awarded. I further certify the following is enclosed: AGENCY TITLE PAGE SIGNED STATEMENT OF ASSURANCES BOARD RESOLUTION TO APPLY LEA & SCHOOL APPLICATIONS* BUDGET SUMMARY AND BUDGET DETAIL FORMS* ORIGINAL AND FIVE COPIES OF THE COMPLETE APPLICATION PACKAGE ___________________________________________________ _________________________________________ ________________ SIGNATURE OF CHIEF SCHOOL ADMINISTRATOR TITLE DATE ___________________________________________________ (Please print or type name) *FAILURE TO INCLUDE A REQUIRED APPLICATION COMPONENT CONSTITUTES A VIOLATION OF THE NGO AND WILL RESULT IN THE APPLICATION BEING ELIMINATED FROM CONSIDERATION (See NGO Section 3.3 for itemized list). SECTION III: SEND OR DELIVER APPLICATIONS TO: APPLICATIONS MUST BE RECEIVED BY: NEW JERSEY DEPARTMENT OF EDUCATION 4:00 P.M. on June 29, 2017 APPLICATION CONTROL CENTER RIVER VIEW EXECUTIVE PLAZA BLDG. 100, ROUTE 29 PO Box 500 TRENTON, NJ 08625-0500 Form L-1 BOARD RESOLUTION TO APPLY  FY NGO# WKL The _________________________________ Board hereby certifies that permission has been granted to apply for the discretionary grant program entitled: School Improvement Grant for the purposes described in the application, in the amount of, $___________.00, starting on _______________, and ending on _______________. The filing of this application was authorized at the Board meeting held on, _____________________________, 20__ ______________________________ Secretary of the Board ______________________________ Date Form L-2 GENERAL ASSURANCES The certifications listed below shall be treated as a material representation of fact by the applicant upon which the New Jersey Department of Education (NJDOE) will place reliance in making a grant award. The NJDOE is hereby assured that the applicant: Legal authority Has the legal authority to apply for funds made available under the requirements for this grant program application, and has the institutional, managerial and financial capacity (including funds sufficient to pay the federal/state/local share of project costs, as appropriate) to ensure proper planning, management and completion of the project described in this grant application. Access to records Gives the New Jersey Department of Education (NJDOE), or its authorized representatives, access to, and the right to examine all records, books or discounts related to the award; and will establish a proper accounting system in accordance with Generally Accepted Accounting Principles (GAAP) and the Uniform Grant Guidance (UGG) at 2 CFR Part 200. Conflict of Interest Shall establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain in accordance with 200.112 of the Uniform Grant Guidance (UGG). Non-discrimination Shall comply with all federal and state statutes and regulations relating to nondiscrimination. These include, but are not limited to, the following: Title VI of the Civil Rights Act of 1964 (P.L. 88-352; 34 CFR Part 100), which prohibits discrimination on the basis of race, color, or national origin; Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686; 34 CFR Part 106), which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794; 34 CFR Part 104), which prohibits discrimination on the basis of disability; Section 503 of the Rehabilitation Act of 1973, as amended (41 CFR Parts 61-741.5(a), as applicable, which requires affirmative action in employment; The Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et. seq.; 45 CFR Part 90), which prohibits discrimination on the basis of age; The Americans with Disabilities Act of 1990, as amended (P. L. 101-336), which prohibits discrimination on the basis of disability; The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; Any other nondiscrimination provisions in the specific statute(s) under which the application for Federal assistance is being made; and The requirements of any other nondiscrimination statute(s), which may apply to the application. Hatch Act Shall comply, as applicable, with provisions of the Hatch Act (5 U.S.C 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Trafficking Victims Protection Act Shall comply with the requirements of 106(g) of the Trafficking Victims Act (TVPA) of 2000, as amended (22 U.S.C. 7104), which prohibits grant award recipients or a sub-recipient from: (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect; (2) Procuring a commercial sex act during the period of time that the award is in effect; or (3) Using forced labor in the performance of the award or sub-awards under the award. Lobbying Shall comply, for all contracts in excess of $100,000, with the New Restrictions on Lobbying (34 CFR Part 82). This certification extends to all sub-awards at all tiers (including sub-grants, contracts under grants and cooperative agreements and subcontracts). Debarment and Suspension Shall certify that the applicant, as well as its principals (Board of Education, Superintendent, Business Administrator, or others in equivalent positions) and subcontractors, is not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction from receiving federal funds in accordance with Executive Orders 12549 and 12689 and 34 CFR Part 85. Drug Free Workplace Shall comply with the provisions of the Drug Free Workplace Act of 1988, as implemented at 34 CFR Part 84, Subpart A Purpose and Coverage and Subpart B Requirements for Recipients Other Than Individuals. Equal Employment Opportunity Shall comply with Executive Order 11246, Equal Employment Opportunity, dated September 24, 1965, as amended by Executive Order 11375, dated October 13, 1967, and as supplemented by the regulations at 41 CFR Part 60. General Educational Provisions Act (GEPA) Shall comply with the provisions of the General Education Provisions Act (GEPA) (20 U.S.C. 1221). Education Department General Administrative Regulations (EDGAR) Shall comply with the provisions of the Education Department General Administrative Regulations (EDGAR) Part 76, Part 81, Part 82 and Part 99. Stevens Amendment Shall ensure projects will be administered in conformity with The Stevens Amendment (P.L. 101-166, 511). Projects or programs funded in whole or in part with Federal grant funds must credit the Federal government for the Federal government's portion of the financial support. Federal Fiscal Accountability and Transparency Act (FFATA) Shall comply with the provisions of The Federal Fiscal Accountability and Transparency Act (FFATA) and has provided to the NJDOE a correct and valid Data Universal Numbering System (DUNS) number for the applicant organization, as well as any controlling parent organization. Shall establish and maintain a current and complete registration in the System for Award Management (SAM), located at  HYPERLINK "http://www.sam.gov" http://www.sam.gov prior to the submission of this grant application, and shall maintain a current SAM registration throughout the period of the grant award. Administration Shall adopt and use proper methods of administering each program, including the enforcement of any obligations imposed by law on agencies, institutions, organizations, and other recipients responsible for carrying out each program and the correction of deficiencies in program operations that are identified through audits, monitoring, or evaluations. NJ Public School Contracts Law Shall comply with provisions of the Public School Contracts Law: N.J.S.A. 18A:18A-1 et. seq., and other relevant state laws and regulations whenever the program supported with these funds involves the procurement of goods or services from vendors or consultants, written contracts between the LEA and such vendors or consultants and the award for such contracts. Board Resolution Local Educational Agency (LEA) applicants shall obtain and maintain on file a certified board resolution or board minutes verifying the District Board of Educations authorization for submission of this application or of any amendments that entail either programmatic or fiscal changes to the final NJDOE approved grant application. Non-LEA applicants shall obtain, and maintain on file, from officials authorized to bind the applicant, documentation verifying the applicants authorization for submission of this application or of any amendments that entail programmatic or fiscal changes to the final NJDOE approved grant application. Uniform Grant Guidance Shall comply with the provisions of the Uniform Grant Guidance, as applicable (2 CFR Part 200 including, but not limited to, the following: Key Personnel standards as outlined in 200.201 (b) (5), with regard to changes in the project director, other key personnel or scope of effort, which require prior written approval of the NJDOE. Property standards as outlined in 200.310 through 200.316, with an emphasis on internal controls related to equipment in 200.313. Procurement standards as outlined in 200.318 through 200.326, as well as the provisions of the New Jersey Public Schools Contracts Law (N.J.S.A. 18A:18A-1 et. seq.) applicable to the grantee. Performance and Reporting standards as outlined in 200.327 through 200.329. Reports will be submitted in accordance with established procedures and timelines and any addenda, to enable the NJDOE to meet its responsibilities under the program. Record Retention and Access standards as outlined in 200.333 through 200.337. Records which document the compliance with program requirements, relate to fiscal control and/or the accounting of project funds, shall be maintained for three years after the submission of all required reports to the NJDOE. Remedies for Noncompliance as outlined in 200.338, including the imposition of additional conditions as outlined in 200.207. Closeout as outlined in 200.343. Cost Principles as outlined in Subpart E, 200.400 through 200.475. Audit requirements in accordance with Subpart F, 200.501 and New Jersey Treasury Circular 15-08-OMB. Student Records and Privacy Shall comply with the provisions of: 34 CFR Part 99, Family Educational Rights and Privacy Act; 45 CFR Parts 160, 162, and 164, Health Insurance Portability and Accountability Act of 1996 (HIPAA) [P.L. 104-191]. Safe and Drug Free Schools Shall comply with the provisions of: 42 CFR Part 2, Confidentiality of Drug and Alcohol Abuse Patient Records; 34 CFR Part 98, Protection of Pupil Rights Amendment; 20 U.S.C. 7151, Gun-Free Schools Act and N.J.S.A. 18A:37-7 through 12, Zero Tolerance for Guns Act; 20 U.S.C. 7171, Transfer of Student Disciplinary Records and N.J.S.A. 18A:36-19a, Record requests for newly enrolled students; and P.L. 102-321, Section 1926, Synar Amendment and N.J.S.A. 26:3D-17, Smoking Prohibitions in Educational Institutions. Shall maintain a policy requiring referral to the appropriate law enforcement agency of any student who brings a firearm or weapon to a school served by the LEA, pursuant to 20 U.S.C. 7151(h) and N.J.A.C. 6A:16-5.5(d)4 and 5.6(d)4. Shall maintain a description of the circumstances surrounding all student removals imposed under the one-year removal requirement for firearms offenses, pursuant to 20 U.S.C. 7151, Gun-Free Schools Act, N.J.S.A. 18A:37-7 through 12, Zero Tolerance for Guns Act and N.J.A.C. 6A:16-5.5, Removal of students for firearms offenses, which includes, at a minimum, the name of the school concerned, the number of students removed from the school, and the type of firearms concerned, as reported on the Electronic Violence and Vandalism Reporting system, pursuant to N.J.A.C. 6A:16-5.3. Additionally, pursuant to N.J.A.C. 6A:16-5.5(b)1 i, the chief school administrator will develop and maintain a written record of any case-by-case modifications of the one-year removal requirement made by the chief school administrator. SIG-Specific Assurances In addition to the NJDOE general assurances delineated above, the applicant affirms that it will comply with the following SIG-specific assurances as required by the United States Department of Education (ED): The LEA will use its School Improvement Grant to implement fully and effectively an intervention in each priority and focus school that the LEA commits to serve consistent with the final requirements. The LEA will establish annual goals for student achievement on the states assessments in both reading/language arts and mathematics and measure progress on the leading indicators in section III of the final requirements in order to monitor each Priority and Focus school that it serves with school improvement funds, and establish goals (approved by the SEA) to hold accountable its Tier III schools that receive school improvement funds. The LEA will report to the SEA the school-level data required under section III of the final requirements, including baseline data for the year prior to SIG implementation. The LEA will ensure that each Priority and Focus school that it commits to serve receives all of the state and local funds it would receive in the absence of the school improvement funds and that those resources are aligned with the interventions. NJDOE SIG-Specific Assurances In addition to the general assurances required by the NJDOE and the SIG-specific assurances required by ED, the LEA affirms that it will abide by the following assurances specified by the NJDOE SIG program office: The LEA will ensure that the SIG principal (who is selected based on leadership and turnaround competencies identified by the LEA) will remain in place for the duration of the grant. Failure to do so may result in automatic forfeiture of the grant award. The LEA will collaborate with an external evaluator who will assess the programs implementation and student outcomes. The LEA will ensure that the external evaluator has access to documents and personnel, if requested. The LEA will follow-through on recommendations outlined in the evaluation report and will modify its activity plan, if necessary, to address issues not originally identified during the continuation application process. The NJDOE SIG office will receive copies of all correspondence and reports from the external evaluator. The LEA will ensure that each schools principal and appropriate staff will participate in NJDOE-sponsored professional development including the Professional Learning Academy and the Summer Leadership Academy. Failure to ensure consistent and active attendance and participation of the principal and appropriate staff may result in forfeiture of the grant. The LEA will ensure the schools full commitment to the implementation of the entire project activity plan as outlined in the approved grant application, to include fulfillment of all relevant SIG model requirements. The LEA will consult with its SIG program officer prior to making any revisions to the approved project activity plan. ___________________________________ ______________________________________________ LEA Signature: Chief School Administrator ____________________________________ _____________________________________________ Date Print Name: Chief School Administrator Form L-3 page 1 Documentation of Federal Compliance (DUNS/SAM) Form Note: this form must be completed and returned by the applicant prior to any award being made. Part I Applicant Organization Organizational Name of Applicant __________________________________ Address __________________________________ DUNS number __________________________________ Expiration Date of SAM registration __________________________________ Congressional District __________________________________ Part II Primary Place of Performance under this award City __________________________________ County __________________________________ Part III Parent Organization Is the applicant owned or controlled by another entity? __________ Yes _________ No. If yes, please provide the following: Parent organization name __________________________________ Parent organization DUNS number __________________________________ Form L-3, page 2 Part IV Executive Compensation Disclosure Criteria Please circle the appropriate response to the questions below: Question 1: In the preceding fiscal year, did the applicant receive at least $25 million in federal awards? (Yes/No) Question 2: In the preceding fiscal year, did the applicant receive at least eighty (80) percent of their gross annual revenues from federal awards? (Yes/No) If the applicant answered YES to both questions, in the space below, please provide the name and total compensation of the five (5) most highly compensated officers of the applicant organization. _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ I certify that this information is complete and correct. Furthermore, the applicant certifies that it has completed its registration on the federal System for Award Management website, found at www.sam.gov and shall maintain a current registration throughout the grant period. _____________________________________________ Signature of Chief School Administrator or equivalent _____________________________________________ Name and Title Please attach a copy of the Applicants entity overview page from their  HYPERLINK "http://www.sam.gov" www.sam.gov profile to this form. Form L-4 LEA Commitment and Capacity Update Capacity Area 1 - District Leadership The LEAs commitment and willingness to implement bold and dramatic change to support school turnaround as demonstrated by the following: The extent to which the LEA has established and communicated bold goals to reflect its commitment to success and change; How it has examined and modified its policies and practices to support its turnaround agenda; The LEAs organizational structure to support turnaround including the staff, titles and the proportion of time in which LEA staff members will be dedicated to addressing the needs of the schools listed on L-4 (clearly delineate which staff will oversee administration of the grant and which will provide direct support to the principal on instruction and student outcomes); and Its readiness to align non-SIG resources to support recurring expenses necessary to support sustained turnaround.Describe the actions that will be taken during full implementation to address this area.  Form L-4 LEA Commitment and Capacity Update Capacity Area 2 Differentiated Support and Accountability The LEAs proposed structure of support and accountability for SIG schools as demonstrated by the following: The LEAs expectations for SIG-funded schools and their principals; Interim goals that will be the basis for assessing the schools progress towards meeting annual goals; The primary LEA liaisons (with supervisory authority and an instructional focus) presence in the school to monitor fulfillment of expectations, to facilitate resolution to barriers that impede goal attainment and to provide on-going feedback to school leaders; and The LEAs structure for supporting the principals authority to drive change including staffing advantages and an efficient mechanism for the removal of ineffective teachers if interventions and support dont yield improved performance.Describe the actions that will be taken during full implementation to address this area.  Form L-4 LEA Commitment and Capacity Update Capacity Area 3 Effective Talent Management The LEAs plan for staffing SIG school(s) with teachers and leaders who are willing and able to implement the interventions and enhance their instructional and/or leadership capacity as demonstrated by the following: LEA identification of competencies that are essential for teachers and leaders to work in SIG schools; A process for redeploying or hiring personnel (including staffing advantages for SIG-funded schools) to ensure SIG schools are staffed with teachers and leaders who possess the competencies described by the LEA; A plan for monitoring staff performance in order to identify professional development needs and to offer opportunities for advancement; and LEA-sponsored opportunities for turnaround principals to further develop their leadership skills.Describe the actions that will be taken during full implementation to address this area. Form L-4 LEA Commitment and Capacity Update Capacity Area 4 Effective Instructional Infrastructure The LEAs data structure that supports the regular use of student data to inform instruction as demonstrated by the following: LEA supports to build teacher capacity in the use of formative and summative interim assessments to understand students progress towards learning goals and to inform instructional modifications; LEAs modeling of a data-driven culture by using data to understand trends and by providing professional development to support its expectation of continuous use of data by school leaders and teachers to address teacher, classroom and individual student performance; and Timely accessibility of student data to teachers and school leaders including diagnostic and interim assessment results.Describe the actions that will be taken during full implementation to address this area.  Form L-4 LEA Commitment and Capacity Update Capacity Area 5 Management of External Providers The LEAs capacity to select and manage external providers as demonstrated by the following: The LEAs process for selecting providers, including but not limited to, determining providers expertise, experience and their evidence-based effectiveness in successfully addressing similar needs in comparable LEAs and/or schools; and The LEAs process for evaluating the effectiveness of services, including but not limited to: in-school presence, data to evaluate effectiveness, monitoring of records to ensure services are being rendered, as expected, and recording and reporting of progress with the selected provider(s) to ensure that supports are in place and are adjusted according to the schools identified needs.Describe the actions that will be taken during full implementation to address this area.  APPENDIX B School Section Instructions S-1: Cover Page Insert all requested information below the appropriate heading or on the appropriate line. Ensure that the Chief School Administrators signature is included in both areas denoted on the cover page. S-2: Stakeholder Participation Stakeholder collaboration is critical to the success of sustained school turnaround. Provide the following information to demonstrate the continuous engagement of various constituent groups. Stakeholder Committee Membership and Participation: Provide the requested information regarding the Stakeholder Committees membership including the number of meetings that each member attended out of the total number of meetings convened. Stakeholder Committee Meetings: List the meetings that were convened to discuss the schools turnaround plans including the needs assessment and the transition to full implementation. Family and Community Involvement in Planning and Implementation: Describe how family and community members were involved in planning and will be involved in SIG implementation on an on-going basis. Additionally, indicate how information will be shared with the community. S-3: Status on Leading Indicators & PARCC Assessments Leading indicators are metrics used to gauge the schools trajectory towards improvement. When properly monitored, the data are valuable tools for identifying challenges and making appropriate programmatic modifications. The following data shall be provided for each school: Increased Learning Time As per the SIG federal guidance, increased learning time is defined as increasing the length of the school day, week or year to significantly increase the total number of school hours so as to include additional time for (a) instruction in core academic subjects including English, reading or language arts, mathematics, science, foreign languages, civics and government, economics, arts, history and geography; (b) instruction in other subjects and provision of enrichment activities that contribute to a well-rounded education, such as physical education, service learning and experiential and work-based learning opportunities; and (c) teachers to collaborate, plan and engage in professional development within and across grades and subjects. For each year noted on the chart, indicate the number of hours in increased learning time dedicated to core subjects, enrichment and teacher collaboration/professional development in FY-16; and anticipated by the end of FY-17 as well as the goals for FY-18 through FY-21. Indicate the sum of these subcategories in the cell titled total ILT hours. Student Presence Student presence captures the extent to which the school meets state targets for average daily attendance and the proportion of students who miss 10 percent or more of class time (chronic absenteeism). It is commonly understood that establishing high level student presence is an essential precursor to addressing academic achievement. The school shall reflect its status in this area by indicating students average daily attendance rate and the rate of chronic absenteeism for FY-16. The rate for FY-17 should be based on the average rate as of April 30, 2017. Lastly, indicate the student presence goals for FY-18 through FY-21. Student Discipline Student discipline data provides insight on the extent to which the classroom environment is conducive to learning and the proportion of students who lose instructional time due to office conduct referrals (OCRs) or suspensions. The school shall indicate its status in this area by documenting the number of OCRs and the suspension rates (in-school and out-of-school) for FY-16 and FY-17. The data for FY-17 should be based on documentation as of April 30, 2017. Lastly, indicate the student discipline goals for FY-18 through FY-21. Teacher Presence Given the abundance of data that attest to teachers prominent role in impacting student learning outcomes, its not surprising that researchers also find a correlation between teacher absence and lower student achievement. Like student presence, teacher presence is an essential precursor for any successful school improvement effort. The school shall record its status in teacher presence by indicating the average teacher attendance rate for FY-16 and FY-17 (as of April 30, 2017) and the goals for FY-18 through FY-21. Additionally, provide data on the number and percentage of instructional vacancies and leaves of absence for FY-16 and FY-17, as of October 1 of each year. Teacher Evaluation Teachers with partially effective or ineffective ratings receive more intensive support through a Corrective Action Plan (CAP). In order to ascertain the extent to which the school is making progress with teachers on CAPs, the school shall provide the total number of teachers who provide instruction to students and the total and percentage of teachers on CAPs in FY-16 and 17. PARCC ELA and Math Proficiency and Growth The primary goal of the SIG is to address the factors that have led to consistent low-performance in ELA and Math. In order to ensure that SIG-funded schools are making progress in this area, LEAs are required to establish annual goals for student achievement on the State assessment. Hence, on the form provided indicate students FY-16 proficiency and student growth percentile (SGP) on the State assessment for each tested grade in the building. Also indicate the goals for FY-17 through FY-21. S-4 Activity Plans The Project Activity Plan must provide a clear linkage to the needs assessment and ultimately to the budget. The applicant must provide the following information: SMART Goal: The goal must be specific, measurable, achievable, relevant, and timely. Be certain that the goals are consistent with the data reflected on S-3. Quarterly Interim Goals: These goals must be aligned with the SMART goal and provide actionable data on the schools progress. Action Steps: List the research-based practices that will be implemented to facilitate goal attainment. Task Assignment: Indicate the person(s) responsible for ensuring completion of the activity. Implementation Timeline: Indicate the quarter in which the activity will take place. Important Note: Schools may submit their FY-18 activity plan from the SIP-MS in lieu of completing this section of the SIG application S-5 Field Trip Request Form SIG-funded field trips, though allowable, must be educationally related, address an identified need in the school and be reasonable in cost. Programmatic requirements for field trips are: They must be available to all students as an extension of classroom instruction; They must be integrated into lesson plans and other instructional activities, as appropriate, in order to impact academic achievement; They must address factors impacting student academic proficiency as identified in the needs assessment; They must be grade-appropriate and foster students understanding of concepts/ideas related to core subject areas; and They cannot be offered as incentives to a subgroup of students. The Field Trip Request form must be completed as part of the school application if SIG funds are allocated for this purpose. A separate form must be completed for each excursion. APPENDIX C Budget Section Instructions Budget Title Page Provide the requested information in the adjacent cell. Budget Narrative Indicate the amount allocated for LEA administrative expenses and the amount allocated to the school; the sum of these two figures should be reflected in the total cell. The total should not exceed the allocation listed in section 1.4 of the NGO and should match the figure reflected on the Budget Summary Form. Provide the following information in the budget narrative: Delineate how the budget is tied to the SMART goals, intervention strategies and action steps; Provide a strong justification to show that costs of the program are reasonable and necessary; and Provide evidence to clearly show that the budget is sufficient to meet the programs needs. Budget Detail Pages A-H The budget detail forms are designed to link project activities to requested expenditures and to provide the cost basis for each item. The clearer the link between the project and a proposed expenditure, the less likely it is that the proposed expenditure will be questioned or removed from the budget. Itemization and/or detail are required to ensure that the cost is eligible under the Federal Cost Principles, specifically under the NGO, and that it is budgeted in the appropriate line. Caution: To avoid errors with built-in formulas and self-populating cells, PLEASE DO NOT delete or rename tabs or cut and paste. General Information Complete all identifying information at the top of each budget detail form and complete all columns on each form. Show on the budget detail forms the cost basis for each proposed expenditure. The cost basis shows how you arrived at the estimate you have provided. In most cases it includes a calculation (e.g., 50 notebooks @ $1.00 = $50.00). If any cost is unusual, you may be asked to provide documentation or an explanation to support your estimate. Itemized List: Where the instructions here and/or on the budget detail form call for an itemized list, provide the following information for each item: Item name and/or description, if the name does not readily describe the purpose or use for the item Unit cost (the cost of one unit of the item, as packaged) Quantity of the item to be purchased Total Cost (unit cost x quantity) Grant request amount for this item. Important Note: If all of your information is not visible adjust the cell height by doing the following: Select the cell you would like to modify. Next, click the Home tab. Then, under Cells, click Format and select AutoFit Row Height. The full text for the selected cell should then be visible. Check all calculations for accuracy. Show all entries in whole dollars only. Cents will be deleted if included; therefore, your approved budget may reflect money lost through rounding errors. Link each proposed expenditure to the SMART Goal(s) by entering in the SMART Goal/Strategy/Step column the codes for the SMART goal, strategy and step that provide direct programmatic support for each proposed expenditure. Form A: Personal Services Salaries 100-100: Full-Time & Part-Time Salaries Instruction 200-100: Full-Time & Part-Time Salaries Support Services Use Form A for the salaries of all employees whose duties include grant-related activities. List separately the title of each position and the name of the staff person who holds the position, or enter vacant after the position title if the position is unfilled at the time of application. If the duties of the position are not clear from the title, enter enough information to make the duties of the staff person clear and/or the reason for requesting the funds evident. Example: Teacher/Smith for curriculum development, or 4 substitutes for teachers attending professional development workshops. If a staff member serves in more than one capacity, enter that staff member in each applicable Function & Object Code. For example, if a staff member serves as a teacher and as a counselor, enter that staff member in two separate budget lines under the appropriate Function & Object Codes, i.e., 100-100 (SalariesInstruction) for Teacher/ Murphy, and 200-100 (Salaries Support Services) for Counselor/ Murphy. Show in the Cost Calculation column how the total cost for the position was determined. Example - Part-Time Salary: 2 teachers x $75/day x 5 days each = $750 Example - Full-Time Salary: 1 math teacher at $50,000/yr annual salary x 50% time on the grant = $25,000. Enter in the Grant Request Amount column the amount of grant funds being requested for this salary. If only a portion of the salary for this position is to be paid from grant funds, enter the amount to be paid from grant funds in the Grant Request Amount column. Form B: Personal Services Employee Benefits 200-200: Personal Services - Employee Benefits Use Form B for fringe benefits for all employees whose salaries will be wholly or partially funded by the grant. Ensure that all fringe benefits calculations are based on the correct corresponding grant -requested salaries. Ensure that the percentage of an individuals fringe benefits charged to the grant does not exceed the corresponding percentage of that individuals salary charged to the grant. Example: If 25% of a staff members salary is charged to the grant project, up to 25% of his/her fringe benefits can be charged to the grant project. Complete the heading on each column by filling in the appropriate % for each fringe benefit. NOTE: The standard FICA rate is already entered on the form. Enter in the Position/Name column the title and persons name (where known) for each position. Make certain that this entry matches the Budget Detail Form A entry for the same staff position/staff member. NOTE: If a staff member has been entered more than once on Budget Detail Form A, the staff member should be entered more than once on Budget Detail Form B. Enter in the Salary Grant Request Amount column the amount of the staff members salary that is being requested from the grant. Complete each column by multiplying the total salary requested from the grant for the position by the appropriate percentage of the fringe benefit. Example: For a staff member whose salary from the grant equals $15,000: to enter requested FICA amount, multiply $15,000 x 7.65% which equals $1,147.50. Add all the fringe benefits for the position entered in this line. Calculate the total percentage of fringe benefits by dividing the total fringe benefits by the grant-funded salary (Salary Grant Request Amount column). Enter this percentage in the Total % of Benefits column. NOTES: FICA/TPAF 7.65% has already been entered in the FICA column. This percentage includes both Social Security (6.20%) and Medicare (1.45%). For grant projects funded with federal funds, you must charge to the grant FICA and Teacher Pension and Annuity Fund (TPAF) benefits calculated on the base salary for any employee of a Local Education Agency (LEA) who holds a New Jersey teaching certificate, if grant funds are requested for the employees salary. Health Benefits Health benefits are frequently determined by the coverage chosen by the employee rather than by percentage of salary. Where this is the case, enter a phrase such as Varies or Employee Choice to provide an explanation for the costs. The percentage of such benefits requested from grant funds may not exceed the percentage of the employees salary charged to the grant. Health benefits are sometimes fixed (the coverage is the same for every employee). In this case enter Fixed and the fixed amount in the column heading. Example: If your agency pays $8,000 in health benefits for each employee, you would enter Fixed: $8,000" at top of the column. The percentage of such benefits requested from grant funds may not exceed the percentage of the employees salary charged to the grant. Form C: Purchased Professional and Technical Services 100-300: Purchased Professional and Technical Services (instructional) 200-300: Purchased Professional and Technical Services (noninstructional/support) Use Form C for purchased professional and technical services, i.e., consultant costs. Consultants are paid on an hourly, daily, or flat fee basis, and are not employees of the applicant (lead) agency. Group all costs in the same Function & Object Code together. Enter the Function & Object Codes sequentially, e.g., enter all costs for 100-300 before entering costs for 200-300. Provide a description of the type(s) of consultants to be engaged (an individual and/or company) and the purpose for which the consultant(s) will be hired. Identify, where possible, the services and/or products to be purchased. Identify the rate of compensation, e.g., $10/hour or $200/workshop or $300/day. NOTE: If a flat fee is used as the cost basis, you must identify the specific products or services to be provided for that fee and an approximate number of hours or days the consultant will spend on the project. Enter the time for which you are contracting with the consultant. The time should refer to the fee basis, e.g., if the fee shown in the Rate column is $10/hour, show the number of hours (e.g., 15 hours) in the Time Required column. Form D: Supplies and Materials 100-600 Instructional Supplies and Textbooks 200-600 Noninstructional Supplies and Materials Use Budget Detail Form D for classroom/instructional supplies and materials, noninstructional supplies and materials, and textbooks. Identify the specific supplies to be purchased, e.g., paper, notebooks, printer toner cartridges, envelopes, etc. NOTE: In some cases, it may be acceptable for you to identify only the types of supplies to be purchased, rather than provide an itemized list of the supplies. However, for all entries, you must provide as much detail as necessary for the DOE to accurately determine the necessity for the proposed expenditure. In the case of textbooks, workbooks, reference or library books, software programs, etc., it is not necessary to identify the specific titles of the books or software programs to be purchased. However, it is necessary to identify the course(s) or subjects for which the books or software programs will be purchased. Where itemization is required, enter in the Unit Cost column the cost for one item as the item is priced for purchase (i.e., by individual item, by the box, case, carton, etc.). Enter the number of items (i.e., individual items, boxes, cases, cartons, etc.) in the Quantity column for each particular supply to be purchased. Form E: Equipment 400-731: Instructional Equipment 400-732: Non-instructional Equipment Use Budget Detail Form E for instructional and noninstructional equipment. An item to be purchased is categorized as equipment if it meets ALL of the following criteria: 1. It retains its original shape, appearance and character with use; 2. It does not lose its identity through fabrication or incorporation into a different or more complex unit or substance; 3. It is nonexpendable; that is, if the item is damaged or some of its parts are lost or worn out, it is more feasible to repair the item than to replace it; 4. Under normal conditions of use, including reasonable care and maintenance, the item can be expected to serve its primary purpose for at least one year; 5. The unit cost is more than $2,000. Provide a clear description in the Item Description column of the item to be purchased (e.g., the number of desktop computers, along with any peripherals that are included). Include in the Item Description column information on how and by whom the equipment will be used (e.g., for student instructional use in computer lab). This will help the reviewer to assess the appropriateness of the funds requested. You may also include any additional information that will clarify the relevance to the grant project of the proposed costs that will help the reviewer determine whether the costs have been entered into the correct Function & Object Code. Identify the full package price where equipment is purchased from a single vendor as well as the package components (e.g., computer packaged with software, printer, etc.). Do not show the cost of the components separately if they are not purchased separately. Form F: Other Costs 100-500: Other Purchased Services 100-800: Other Objects 200-400: Purchased Property Services 200-500: Other Purchased Services 200-580: Travel 200-800: Other Objects Use Budget Detail Form F for all Function & Object Codes that are not properly entered on Budget Detail Forms A through E. When requesting mileage costs for staff travel, identify the staff member who will be traveling and the purpose for which the travel will be undertaken. Example: Project director round trip from Anytown to Trenton for meeting with DOE Program Officer, 100 miles round trip. Enter the description of the requested cost and the cost calculation. Both the description and the cost calculation must provide enough detail to clarify the relevance of the requested cost to the grant project and to enable the reviewer to assess the reasonableness of your request. Special Cost Considerations on Form F: Purchased Property Services For all rentals (property, vehicles, equipment) please be aware that you may be requested to provide a copy of a lease agreement or a written quote from the prospective leaser. However, it is not necessary to provide this documentation as part of your proposed budget. Form G LEA Administrative Costs The LEA may budget in each school application up to five percent (5%) for LEA administrative purposes. These costs must be reflected on the Budget Detail as a part of the individual school application and included in column 5 of the Budget Summary. Form H Pre-Award Costs LEAs may request approval for pre-award costs that occur no more than 60 days prior to the Year 2 project period, September 1, 2017. These costs must be reasonable and necessary to support implementation of the grant. Requests for resources (such as equipment, materials and supplies) to ensure full implementation on the first day of school are such allowable budget items. Proposed pre-award costs must be included with the Year 2 grant application. FY-18 Budget Summary Form The Application for Funds - Budget Summary is linked to the budget detail pages and will reflect the funds requested on the appropriate lines. Once the budget details pages are completed, the summary will reflect all proposed expenditures for the school and should not exceed the allocation reflected in Section 1.4 of the NGO. Pre-Award Budget Summary Form The Pre-Award Budget Summary is linked to Budget Detail Form H. Once the budget detail page is complete, the summary will reflect all proposed pre-award expenditures for the school. The sum of the totals on this page and on the FY-18 Budget Summary Form should not exceed the allocation reflected in Section 1.4 of the NGO.  Low-income students are identified based on eligibility for free/reduced lunch per federal guidelines.  NAEP results for New Jersey can be found at:  HYPERLINK "http://www.nces.ed.gov/nationsreportcard/states" http://www.nces.ed.gov/nationsreportcard/states  New Jersey Department of Education. (2012). Final Report of the New Jersey Department of Education College and Career Readiness Task Force. Retrieved from  HYPERLINK "http://www.state.nj.us/education/genfo/readiness.pdf" http://www.state.nj.us/education/genfo/readiness.pdf.  Redding, S., Dunn, L., & McCauley, C. (2015). School Improvement Grants: Guidance and tools for the 2015 amended regulations: Maximizing the optional planning/pre-implementation year. San Francisco: WestEd.     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